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Green Procurement Plan - Part B: Scorecard - E-waste

Last updated: August 3, 2009

Legend:

Green: Mandatory specification or fully implemented initiative.
Yellow: Optional specification or partially implemented initiative.
Red: Identified as a potential specification or initiative. Not yet incorporated into GoC procurement.

INITIATIVES: 2009-10
RFSO*
2011-12
RFx
Notes
Proposed Standard Environmental Considerations for all Services Contracts
GoC Commitment to Green Procurement
Standard paragraph stating commitment to integrating environmental considerations into GoC procurement
Green
Green
 
Reports and billing
Invoices and correspondence to be sent and processed electronically
Green
Green
 
Use of electronic signatures, where client capacity to accept them exists, to reduce paper consumption
Green
Green
 
Draft reports are sent electronically
Green
Green
 
Limitations on number of hard copies of documents provided
Green
Green
 
Paper is certified as originating from a sustainably managed forest and/or has a minimum of 30% recycled content
Green
Green
 
Engagement:
Green
Green
 
Use of EPSC standard as basis for the development of GoC ESM criteria
Green
Green
 
Industry Association consultations to indicate environmental objectives
Green
Green
 
Provincial EPR Program consultations (BC, AB, SK, ON, AB)
Green
Green
 
Other government departments - identification of current practices/needs/available resources
Green
Green
 
  - dissemination of Guidelines, other relevant information on disposal (ongoing)
Green
Green
 
RFI to indicate environmental objectives and logistics requirements
Green
Green
 
Second RFI to indicate revisions, additional factors considered in GoC's first procurement of this service
Green
Green
 
E-waste Strategy
Green
Green
 
Maximize reuse by encouraging appropriate use of disposal mechanisms
Green
Green
 
  - Donation to Computers for Schools
Green
Green
 
  - Sale of usable assets through Crown Assets
Green
Green
 
Encourage use of Provincial Recycling Programs where available
Green
Green
 
Increase recycling of e-waste by making services available nationally
Green
Green
 
Encourage design for environment within the procurement process for electronic and electrical equipment
Green
Green
 
Reporting requirements for federal departments - track disposal of all surplus electronic and electrical equipment
Green
Green
 
Transportation
Green
Green
 
Minimize transportation requirements
Green
Green
 
  - establish regional consolidation points for collection
Green
Green
 
  - collection runs / multiple pick-ups to ensure full truck loads
Green
Green
 
Travel
Industry engagement
Green

teleconference
Green
 
Environmental Criteria & Specifications
Industry Certifications:
  Electronic Products Stewardship Canada Recycling Vendor Qualification Program Certified
Green
Green
 
  ISO 14000 certification for primary recyclers
Green
Green
 
  ISO 14000 or equivalent for non-primary recyclers
Yellow
Green
 
  OHSAS 18000 or (inter)nationally recognized occupational health and safety system
Yellow
Green
 
Compliance with Environmental Legislation:
Green
Green
 
  Transportation of Dangerous Goods and Handling Regulations
Green
Green
 
  Export and Import of Hazardous Wastes and Hazardous Recyclable Material Regulation
Green
Green
 
  Movement of Hazardous Wastes Regulation
Green
Green
 
  Canadian Federal Inter-provincial Movement of Hazardous Wastes Legislation
Green
Green
 
  Workplace Hazardous Material Information System (WHMIS) Regulations
Green
Green
 
  Canadian Environmental Protection Act
Green
Green
 
  Environment Act
Green
Green
 
  Hazardous Materials Information Review Act
Green
Green
 
  Hazardous Products Act
Green
Green
 
  Transportation Act
Green
Green
 
  Electronics Product Stewardship Canada Recycling Vendor Qualification Program
Green
Green
 
  Basel Convention
Green
Green
 
  Possess necessary permits, certificates of approval and licenses applicable to jurisdiction
Green
Green
 
Internal Policy
  Security - to minimize the potential for theft or loss of federal e-waste
Green
Green
 
  Health & Safety - to protect employees
Green
Green
 
  Environment - to protect the environment
Green
Green
 
  Required content of internal policies specified in Statement of Work
Green
Green
 
  Sustainable Development Commitment to continuous improvement
Yellow
Green
 
E-waste Recycling Capacity:
  Accounting for 100% of output streams
Green
Green
 
  E-waste is tracked to its final resting place
Green
Green
 
  Able to process minimum of 1000 tonnes of e-waste per year
Green
Green
 
  All hazardous materials and wastes produced during the recycling process accounted for
Green
Green
 
  Possess Environmental Impairment Liability Insurance ($5M)
Green
Green
 
  Materiel is processed within 15 business days
Green
Green
 
  Able to process e-waste according to CCME principles
Green
Green
 
  In e-waste business for a minimum of 3 years
Green
Green
 
Oversight and Monitoring
  Project Office established in PWGSC to manage standing offer
Green
Green
 
  Physical and paper audit of Supplier required prior to contract award*
Green
Green
 
  Physical audit of Supplier's downstream e-waste recyclers*
Green
Green
 
  Paper audit of downstream e-waste recyclers*
Green
Green
 
  Physical audit of supplier every 3 years*
Green
Green
 
  Physical audit of downstream e-waste recyclers
Red
Yellow
 
  Audits of downstream e-waste recyclers documented by supplier
Green
Green
 
  Disclosure of changes to downstream processors
Green
Green
 
Ongoing improvement
  Government of Canada informed of fines (environmental, health & safety) within 30 days
Green
Green
 
  Government of Canada informed of fines (environmental, health & safety) within 10 days
Red
Yellow
 
  Documented corrective action plans for fines, spills, fires, accidents
Green
Green
 
Accountability and Reporting
  Supplier to provide reports on final resting place of all federal materiel recycled
Green
Green
 
II. Supplier Operations When Delivering Service (Specific to Service)
General
  Policies for the continuous improvement of the rate of recycling for electronics and electrical equipment
Yellow
Green
 
  Provide evidence of commitment to Sustainable Development practices
Yellow
Green
 
  Minimum recycling rate of 85%
Yellow
Green
 
  Evidence of commitment to improving recycling rates
Yellow
Green