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Green Procurement Plan - Part B: Scorecard for Goods - Software Licenses and related Maintenance and Support Services

Enter name of commodity - Software

Enter subgroup of goods/service - Software Licenses and related Maintenance and Support Services

Last updated: 19/03/2010

Legend:

Green: Mandatory specification or fully implemented initiative.
Yellow: Optional specification or partially implemented initiative.
Red: Identified as a potential specification or initiative. Not yet incorporated into GoC procurement.

* Indicates criteria with special conditions (i.e. limited to certain items; reduced applicability due to competitive issues, etc.)

  Last
RFSO
Upcoming
RFSA
Future
RFSA
Notes:
INITIATIVES: 2009-2010 2010-2011 2011-2012  
Proposed Standard Environmental Considerations for all Contracts
GoC Commitment to Green Procurement
Standard paragraph stating commitment to integrating environmental considerations into GoC procurement
Red
Green
Green
In April 2006, the Government of Canada issued a policy directing federal departments and agencies to take the necessary steps to acquire products and services that have a lower impact on the environment than those traditionally acquired. The environmental impact assessment of a product and/or service considers the whole life cycle of the product and/or service. All government procurement will be including more demanding environmental criteria to encourage product/service suppliers to improve their operations to reduce their negative impact on the environment.
Reports and billing
Invoices and correspondence to be sent and processed electronically
Yellow
Yellow
Green
For each requirement, the SSSPD Contracting Authority and the Client will consider whether electronic delivery and processing of invoices can and should be implemented.
Use of electronic signatures, where client capacity to accept them exists, to reduce paper consumption
Red
Red
Yellow
The new Supply Arrangements will leverage on an any new electronic systems for e-procurement, such as use of electronic signatures, that are implemented within PWGSC.
Draft reports are sent electronically
Green
Green
Green
Supplier reporting is submitted electronically.
Limitations on number of hard copies of documents provided
Green
Green
Green
Solicitations and contractual documents limit the number of hard copies of documents that are required.
Reduction/Reuse
Commodity group has taken action to encourage reduction in consumption.
Green
Green
Green
Clients are asked about their installed base of software to determine whether it can be leveraged (trade-in of existing old or unused licenses for upgrades) instead of buying all new licenses. Maintenance and support contracts are often consolidated to drive better pricing and administrative savings. Also, e-delivery will reduce consumption of physical media and related shipping and transport costs.
Commodity group has taken action to encourage sharing of surplus assets.
Green
Green
Green
Licenses are freely transferable to all depts.
Supplier Engagement
Survey of suppliers to identify environmental features of products.
Red
Green
Green
In the new RFSA, Contractors will be asked to provide information about any environmental features of their products and support services. These will be analyzed to determine whether there are any opportunities to incorporate environmental aspects in future selection processes.
Supplier communication to indicate environmental objectives in future years.
Red
Yellow
Yellow
 
Successful bidders' environmental information available - within government
Red
Yellow
Yellow
Information will be requested in future RFSO documents.
  - publicly
Red
Yellow
Yellow
Available on suppliers internet site
TECHNICAL SPECIFICATIONS AND CRITERIA
1. Manufacturer's commitment to the environment
Manufacturer's environmental policy statement
Red
Yellow
Green
 
Manufacturer has history on environmental initiatives.
Red
Red
Yellow
 
Manufacturer has plans for environmental improvements.
Red
Red
Yellow
 
ISO 14000 accreditation
Red
Red
Yellow
 
2. Resource input
CD plastic contains recycled content.
Red
Yellow
Yellow
To reduce the number of CD's, electronic delivery will be the default method under the new Supply Arrangement method of supply and SSSPD Contracting Authorities will work with the Client to ensure that the medium for all deliverables has a minimum environmental impact and meets the Client's needs.
3. Packaging and Distribution
Packaging is designed to minimize waste.
Red
Green
Green
Electronic delivery will be the default method under the new Supply Arrangement method of supply and SSSPD Contracting Authority will work with the Client to ensure that the medium for all deliverables has a minimum environmental impact and meets the Client's needs.
4. Use and Maintenance
Support services provided from remote locations to minimize travel.
Red
Yellow
Green
Telephone Hot-Line Support, Remote Support becoming industry Standard
5. Disposal
CD recycling program.
Red
Red
Yellow
A not-for-profit organization, EPSC, is developing a national electronics end-of-life program in Canada. SSSPD will monitor how this initiative will impact on the procurement of the software commodity, including on the disposal of discs.