Publications and Procurement Documents

• Supply Manual
• Standard Acquisition Clauses & Conditions (SACC) Manual
• Policy Notifications
• Acquisitions Forms
• Departmental Standard Procurement Documents
• Code of Conduct for Procurement
• Cataloguing and Materiel Identification (NATO Stock Numbers)
• Customer Information System
• MOU – Revenue Dependency – Acquisitions Branch – Guidelines and Template

Brief Description of Publications and Procurement Documents

• Supply Manual
  The Supply Manual describes the supply activities of PWGSC. It contains relevant laws, regulations, government and departmental policies. It explains why and how PWGSC carries out its supply activities. It is used by PWGSC contracting officers.
• SACC Manual
  The Standard Acquisition Clauses and Conditions Manual provides suppliers and clients of PWGSC with information on clauses, conditions and templates commonly used in the contracting process by the federal government and PWGSC. Its contents are referred to in bidding opportunities and contracting activities; the manual is used primarily by PWGSC's contracting officers.
• Policy Notifications
  Policy Notifications are used, as an interim measure, to implement new or modified policies and procedures, and/or clauses and conditions, until they can be incorporated into the relevant manual(s): SACC Manual and/or Supply Manual.
• Acquisitions Forms
  Provides businesses with the required procurement forms for their contractual documents. Forms are in PDF format and can be viewed or printed on–screen or downloaded.
• Departmental Standard Procurement Documents
  Contains standard procurement documents for PWGSC contracting officers to use when preparing legal documents such as contracts, standing offers and supply arrangements.
• Code of Conduct for Procurement
  Provides all those involved in the procurement process – public servants and vendors alike – with a clear statement of mutual expectations to ensure a common basic understanding among all participants in procurement.
• Cataloguing and Materiel Identification
  The North Atlantic Treaty Organization (NATO) Codification System, used by Canada for military supply management purposes, has been adopted by civilian departments, to provide a standardized system for the identification, classification and numbering of stocked items. The system provides a uniform language for all federal government supply operations.
• Customer Information System
  The Customer Information System (CIS) contains the names and addresses of government customers who obtain goods and services through PWGSC. Each name and address is linked to a five character Customer Address Code (CAC) that may be used as a consignee code, ordering office code or accounting office code. Each customer obtaining goods and services through PWGSC is required to have one or more CAC listed in the CIS.
• MOU – Revenue Dependency – Acquisitions Branch – Guidelines and Template
  The guidelines assist with the preparation of revenue generating Memorandum of Understanding (MOUs) for the provision of acquisitions/procurement services by the PWGSC Acquisitions Branch to client departments and agencies. In order to assist with the preparation of these MOUs and standardize as much as possible the form and format of the documents, PWGSC has established a standard MOU template. Appendix D – Financial Considerations is attached as an Excel spreadsheet for determining the total costs associated with an MOU.