Supply Manual

The Supply Manual contains policies and procedures, as well as references to acts and directives, for the procurement of goods, services and construction. The Manual is intended primarily for the use of Public Works and Government Services Canada (PWGSC) contracting officers acting in PWGSC's capacity as a common services provider, to conduct procurements on behalf of other organizations.

Synopsis

This version of the Supply Manual represents the culmination of the Supply Manual Update Project, which has as its main goals the reorganization and improvement of the Manual. The Synopsis provides a summary of the major changes encompassed in this release.

Cross-Reference

A cross reference document is provided to identify the sections in the previous SM and the sections they have now been moved to in the new version.

For reference purposes only, a copy of the previous version of the SM, that is Version 08-2 (released December 12, 2008), is available in PDF format. (PDF  2.8M b) (Help on File Formats)

Chapters

The following lists the chapters and the associated topics that relate to the procurement process.

Complete Supply Manual (PDF 4.5Mb) (Help on File Formats)

Chapter 1: Public Procurement  (PDF 617Kb) (Help on File Formats)
Chapter 2: Defining the Requirement and Requisition Receipt  (PDF 345Kb) (Help on File Formats)
Chapter 3: Procurement Strategy  (PDF 901Kb) (Help on File Formats)
Chapter 4: Solicitation Process  (PDF 875Kb) (Help on File Formats)
Chapter 5: Evaluation and Selecting the Contractor  (PDF 420Kb) (Help on File Formats)
Chapter 6: Approvals and Authorities  (PDF 523Kb) (Help on File Formats)
Chapter 7: Award of Contracts and Issuance of Standing Offers and Supply Arrangements  (PDF 332Kb) (Help on File Formats)
Chapter 8: Contract Management  (PDF 608Kb) (Help on File Formats)
Chapter 9: Special Procurements  (PDF 611Kb) (Help on File Formats)
Chapter 10: Cost and Profit (PDF 657Kb) (Help on File Formats)
Glossary

Chapter 1: Public Procurement

Guiding Principles; Legal Framework; Statutes and Regulations; Trade Agreements Fairness Monitors; Commodity Management; Green Procurement; Government Security Policy; Privacy in Contracting; Matrix of Responsibilities

Chapter 2: Defining the Requirement and Requisition Receipt

Requirements Definition; Green Procurement; Requisition Receipt and Allocation; Extract and Part Files; Industrial Security Requirements; Employer-Employee Relationship; Pre-contractual Work

Chapter 3: Procurement Strategy

Procurement Plan; Existing Procurement Instruments; Non-competitive Contracting; ACANs; Procurement Schedule; Tendering Approaches; Methods of Supply; Task Authorization Contracts; Standing Offers; Supply Arrangements; Low Dollar Value; Industrial and Regional Benefits; Small and Medium Enterprises; Former Public Servants; Intellectual Property; National Security Exceptions; Legal Services; Canadian Content; Standards and Quality Assurance; U.S. Defense Related Procurement; Risk Management; Contractor Liability

Chapter 4: Solicitation Process

Pre-solicitation Requests; Solicitation Methods; Standing Offer Procedures; Supply Arrangement Procedures; Official Language Obligations; Industrial Security; Evaluation Criteria; Financial Security; Controlled Goods; Resulting Contract Clauses.

Chapter 5: Evaluation and Selecting the Contractor

Evaluation Procedures; Verifying Security Requirements; Vendor Performance; Bid Security; One Responsive Bid; Bid Rigging; Negotiations

Chapter 6: Approvals and Authorities

Procurement Approval Documents; Additional Reviews; Solicitation Checklist; Contract Approval and Signing Authorities; Special Approval Considerations

Chapter 7: Award of Contracts and Issuance of Standing Offers and Supply Arrangements

Award and Issuance; Procurement Reporting; Debriefings; Bid Security; Industrial Security; Coding

Chapter 8: Contract Management

Contract Administration; Administration of Standing Offers and Supply Arrangements; Subcontracting; Assignment of Contracts; Terminations; Dispute Resolution; Cost Audit; Contract Close Out; Vendor Performance Policy; Guidelines on File Organization

Chapter 9: Special Procurements

Major Crown Projects; Real Property Contracting; United States Foreign Military Sales; Co-Operative Logistics Supply Support Arrangement (CLSSA); CORCAN; Comprehensive Land Claims Agreements (CLCA); Procurement Strategy for Aboriginal Business (PSAB); Industrial and Regional Benefits Program; Canadian Commercial Corporation

Chapter 10: Cost and Profit

Travel and Living Expenses; Service Contracts; Joint Ventures; Universities and Colleges; Non-profit Organizations; Transfer Pricing; Profit Calculation; Cost Interpretation Bulletins

Note: The above references represent key topics covered in each chapter, but be aware that certain topics are covered in a number of chapters.

Disclaimer

•  All links with this image are available only to clients with access to "Publiservice", the official Government of Canada extranet.
•  All links with this image are available only to clients with access to "The Source", the official Public Works and Government Services intranet.