Public Works and Government Services Canada
Symbol of the Government of Canada

Common menu bar links

GPD - 10 Metal Filing and Storage Cabinets

1.0 Scope

  • 1.1 - This purchase description applies to various types of filing and storage cabinets for use by Federal Government employees and is intended for normal office environments.

    Filing and storage cabinets meeting this purchase description shall be manufactured from steel and shall meet all of the mandatory requirements detailed herein.

2.0 Applicable Publications

The following publications are applicable:

  • 2.1 - American Society for Testing and Materials (ASTM)
    ASTM D3359 - Standard Test Method for Measuring Adhesion by Tape Test
    ASTM D3363 - Standard Test Method for Film Hardness by Pencil Test

  • 2.2 - American National Standards Institute (ANSI)
    ANSI/BIFMA X 5.9 American National Standard for Office Furnishings - Storage Units - Tests
    ANSI/BIFMA X 5.3 American National Standard for Office Furnishings - Vertical Files Tests

  • 2.3 - Canadian General Standards Board (CGSB)
    1-GP-71 - Methods of Testing Paints and Pigments: No. 120.1 - Colour Stability - Fading by Light

  • 2.4 - American Association of Textile Chemists and Colorists (AATCC)
    EP1 - Grey Scale for Color Change - Instructions

  • 2.5 - Reference to the above publications, or test methods therein, is to the latest issue.

3.0 Terminology

  • 3.1 - Filing and Storage cabinets shall be available in one or more of the following types:

  • 3.1.1 - Lateral Filing Cabinet: are cabinets whose width is greater than their depth. In addition, lateral filing cabinets have extendible elements used solely for the storage and retrieval of documents.

  • 3.1.2 - Vertical Filing Cabinet: are cabinets whose depth is greater than or equal to its width. Vertical filing cabinets have extendible elements used solely for the storage and retrieval of documents.

  • 3.1.3 - Personal Storage Cabinet: are cabinets that contain a combination of two or more of the following: drawer, doors, shelves and provides storage for personal wardrobe items and day-to-day filing for an individual's workstation.

  • 3.1.4 - Storage Cabinet: are cabinets with adjustable shelves and doors whose width is greater than their depth.

4.0 General Requirements

  • 4.1 - Workmanship - The finished cabinets shall be uniform in quality, style, material and workmanship and shall be clean and free from any defects that may affect appearance, serviceability or safety.

  • 4.1.1 - All edges with which the user, public or persons maintaining the cabinets may come in contact with, shall have all corners and edges eased or radius.

  • 4.1.2 - Doors and drawers shall fit squarely and evenly into the openings on all sides

  • 4.2 - Welds - All welds shall be structurally sound, free from cracks and surface voids. They shall be clean, smooth and uniform in appearance and free from scale, flux, trapped foreign matter or any other inclusions that may be detrimental to the application of the primer or final finish.

  • 4.3 - Recycled Material - Cabinets shall be manufactured utilizing a minimum of 25% recycled content of structural and/or non-structural steel.

  • 4.4 - Wear susceptible parts are designed to be replaceable.

5.0 Detailed Requirements

  • 5.1 - Glides - All cabinets, except vertical filing cabinets, shall be equipped with 4 glides with a minimum vertical adjustment of 19 mm (0.75 in.). The glides shall be adjustable from the interior of the cabinet.

  • 5.2 - Suspension - The suspension on all drawers shall allow for the back of the drawer/filing compartment to extend beyond the face of the cabinet.

  • 5.3 - Safety System - Lateral filing cabinets with two or more extendible members shall be equipped with a positive interlock system. The system will prevent any drawer from being opened by more than 51 mm (2 in.) when any other drawer has been extended beyond its fully closed position. No two drawers shall be capable of being opened simultaneously.

  • 5.4 - Doors - All storage cabinet doors shall be capable of opening a minimum of 100º.

  • 5.5 - Storage Cabinet Shelves - Shelves shall be adjustable on increments of no more than 51 mm (2 in.). Shelves within the same cabinet compartment shall be interchangeable and shall extend the full width and depth of the interior cabinet compartment.

  • 5.6 - Lateral File Drawers and Pull-out Shelves - Lateral file drawers and pull-out shelves shall accommodate legal size files in both hanging file and divider supported file systems and shall be capable of conversion to letter size filing by means of a conversion bar or similar method.

  • 5.6.1 - The drawer and/or pull-out shelf bottom and back shall be slotted on at least 51 mm (2 in) centers to receive dividers.

  • 5.6.2 - The front edge of the pull-out shelf bottom shall be flanged upwards at least 8 mm (0.315 in.).

  • 5.7 - Vertical File Drawers - Vertical file drawers shall be equipped with a follower block, which shall be designed to provide positive locking by means of a hand-activated device and shall be capable of being operated with one hand.

  • 5.8 - Locks - Lateral, Vertical, and Storage Cabinets shall be equipped with a locking device capable of securing all drawers or doors simultaneously. Each cabinet shall be supplied with 2 keys. Locks or cylinders shall be designed to allow for easy installation or replacement by the user in the field. The locks shall have a minimum of 50 key changes.

  • 5.9 - Personal Storage Cabinets - All personal storage cabinets shall be equipped with locks for each of the extendible members and doors. All locks shall be keyed alike and each cabinet shall be supplied with two (2) keys. Locks or cylinders shall be designed to allow for easy installation or replacement by the user in the field. The locks shall have a minimum of 50 key changes.

  • 5.10 - Label Holders - All filing cabinet door and drawer fronts shall incorporate a label holder.

  • 5.11 - Bumpers - Sound reducing bumpers shall be provided where necessary to reduce noise either when opening or closing the doors/drawers.

  • 5.12 - Counterweights - Counterweights shall be supplied and installed with all cabinets when required through ANSI/BIFMA x5.3 and ANSI/BIFMA x5.9 compliancy.

  • 5.13 - Metal Components - All metal components are to be finished using a low VOC emitting technology.

6.0 Detailed Requirements for Finishes

  • 6.1 - Metal Finishes - The metal components shall meet the following performance requirements:

  • 6.1.1 - Adhesion - The adhesion rating of the painted metal finish shall be at least 4B when tested in accordance with ASTM D 3359, Method B.

  • 6.1.2 - Colour Stability - The finishes shall not show a change in colour greater than grey scale 4 contrast by reference to AATCCP EP1 after exposure for 40 h in the Fade-Ometer in accordance with CGSB standard 1-GP-71, Method 120.1 or tested as per ANSI/NEMA LD-3 - Light Resistance section 3.3.2 or 3.3.3

  • 6.1.3 - Scratch Resistance - The finish shall meet the requirements of ASTM D3363, hardness H.

7.0 Testing Requirements

  • 7.1.1 - All cabinets offered under this solicitation shall successfully complete all tests to ANSI/BIFMA x5.3 or ANSI/BIFMA x5.9, as applicable, as well as meet all of the requirements of this purchase description.

  • 7.1.2 -Age of Tests: Test reports shall be not more than five (5) years old at the time of submittal.

  • 7.1.3 - Acceptable Test Facility: An independent testing laboratory or a company owned laboratory are acceptable provided that the laboratory has been accredited by a nationally recognized body such as Standards Council of Canada, A2LA (American Association for Laboratory Accreditation) or is listed on the Canadian General Standards Board (CGSB) Laboratory Acceptance Program.

  • 7.2 - Reporting of Tests

    As a minimum, the test report shall include the following information:

    1. a title;
    2. name and address of laboratory;
    3. unique identification of the report (such as serial number);
    4. name and address of the client (where applicable);
    5. description and unambiguous identification of the item;
    6. characterization and condition of the test item;
    7. date of receipt of the test item;
    8. date(s) of the performance of test;
    9. identification of the test methods used;
    10. any additions to, deviations from, or exclusions from the test methods (such as environmental conditions);
    11. a signature and title, or an equivalent identification of the person(s) accepting date of issue of the report;
    12. date of issue of the report;
    13. test results, including all relevant test date, diagrams, cahrts and photographs; and
    14. a statement that the report shall not be reproduced without the written approval of the laboratory.

8.0 Manufacturer's Identification

  • 8.1 - The Offeror shall mark each cabinet permanently and legibly with his recognized trademark or name.

  • 8.1.1 - A red or orange label not smaller than 51 x 76 mm (2 x 3 in.) bearing the following safety precautions in both official languages shall be securely affixed to the inside of each extendible member of the filing cabinet.

    CAUTION - Fill Bottom Drawer First

    AVERTISSEMENT - Remplir le tiroir du bas en premier.