The Offeror offers to fulfill the requirement in accordance with the Requirement at Annex "A" - Requirement
There is a security requirement associated with the requirement. The Offeror must hold as a minimum, a valid Designated Organization Screening (DOS) issued by the Canadian Industrial Security Directorate (CISD), at the time of Standing Offer issuance.
Security requirement for Designated Organisation Screening (DOS) Level:
PWGSC file # E60ZN-110002/SO1
The requirements to be procured under this Standing Offer may be subject to security requirements. Several generic Security Requirement Check Lists (SRCLs), which PWGSC anticipates will satisfy most security requirements associated with individual requirements are attached at Annex "C" to this SO. Each call-up will identify which SRCL in Annex "C" to Part A will apply to that call-up.
These generic SRCLs may not meet the needs of some Identified Users for some requirements; in such cases, a unique SRCL fully describing the security requirements will be included in the documentation associated with that individual call-up. For example, if the Royal Canadian Mounted Police (RCMP) is the Identified User, additional checks may be conducted by the RCMP.
All clauses and conditions identified in the Standing Offer and resulting contract(s) by number, date and title are set out in the Standard Acquisition Clauses and Conditions Manual issued by Public Works and Government Services Canada (PWGSC).
2005 (2016-04-04) General Conditions - Standing Offers - Goods or Services, apply to and form part of the Standing Offer.
The Offeror must compile and maintain records on its provision of goods, services or both to the federal government under call-ups resulting from the Standing Offer. This data must include all purchases paid for by a Government of Canada Acquisition Card.
The Offeror must provide this data in accordance with the reporting requirements detailed below. If some data is not available, the reason must be indicated. If no goods or services are provided during a given period, the Offeror must still provide a NIL report.
The Offeror must provide a Quarterly Usage Report (QUR) to PWGSC on a quarterly basis. These submissions must be made by completing and forwarding an electronic copy of the QUR in Excel format (which will be provided by PWGSC) to the following email address: TPSGC.DGASAT-ABTHS.PWGSC@tpsgc-pwgsc.gc.ca. Information concerning quarterly usage reporting is available via Annex “G”.
Each QUR should include a list of all call-ups issued to it under each Standing Offer, including stream, classification, level, client department and contact name, call-up number, start and end dates, number of hours billed and dollar value (both including and excluding applicable taxes).
The reports must be submitted according to the following schedule.
|Quarterly Report||Covering Period||Due Date|
|1st Quarter||April 1 to June 30||on or before July 15|
|2nd Quarter||July 1 to September 30||on or before October 15|
|3rd Quarter||October 1 to December 31||on or before January 15|
|4th Quarter||January 1 to March 31||on or before April 15|
If an Offeror is not issued any call-ups during the quarter, the Offeror must confirm this by submitting a NIL report.
The Offeror understands that failure to comply with this requirement may result in the Standing Offer being set-aside by Canada. Canada reserves the right to set-aside the Standing Offer without notice, if reports are not submitted on time or are inaccurate or incomplete.
The period for making call-ups against the Standing Offer is from date of award to October 31, 2017.
The Standing Offer Authority is:
Public Works and Government Services Canada
Labour & Relocation Services Procurement Directorate
Portage III 11C1
11 Laurier Street, Gatineau, Quebec K1A 0S5
E-mail address: TPSGC.DGASAT-ABTHS.PWGSC@tpsgc-pwgsc.gc.ca
The Standing Offer Authority is responsible for the establishment of the Standing Offer, its administration and its revision, if applicable. Upon the making of a call-up, as Contracting Authority, she is responsible for any contractual issues relating to individual call-ups made against the Standing Offer by any Identified User.
The Project Authority for the Standing Offer is:
Telephone: ____- _____-________
Facsimile: _____- ______-_______
E-mail address: _______________
The Project Authority is the representative of the department or agency for whom the Work will be carried out pursuant to a call-up under the Standing Offer and is responsible for all the technical content of the Work under the resulting Contract.
The Offeror's Representative is the individual(s) identified by the Offeror in its offer, or if submitted with the offer, the individual identified in the "Offeror Profile" of the RFSO Technical Response Template. This individual(s) is the point of contact with the Offeror for all matters pertaining to the Standing Offer. By submitting its offer, the Offeror confirms that this individual(s) has the authority to bind the Offeror. It is the Offeror's sole responsibility to ensure that information related to the Offeror's Representative is correct and to immediately inform the SO Authority of any change to it. The Offeror's Representative may delegate to another individual to represent the Offeror for administrative and technical purposes under any call-up resulting from this Standing Offer by providing to the Contracting Authority prior written notice containing all contact information requested in the "Offeror Profile" for that individual.
The Identified Users (also called Clients) include any government department, agency or Crown Corporation listed in Schedules I, I.1, II, III, IV, and V of the Financial Administration Act, R.S., 1985, c. F-11 and any other party for which the Department of Public Works and Government Services has been authorized to act from time to time under section 16 of the Department of Public Works and Government Services Act. Canada may, at any time, withdraw authority from any of the Identified Users to use the Standing Offer.
A notice will be posted on the GETS for the duration of the Standing Offer Period to allow new offerors to become qualified and to allow existing offerors, who have been issued a Standing Offer to qualify for classification, streams and/or sub-streams for which they are not already pre-qualified. No existing Offeror will be removed from the qualified offeror list because of the addition of new Offerors.
Once a week (the exact day to be determined), the Qualified Offerors will have the opportunity to input two(2) weekly price revision (PR) rates, one unilingual and one bilingual rate directly into the THS On-line System. This will become that given week’s Offeror’s firm hourly rate, for the given classification and level of expertise. The PR will also be used to establish the ranking of Qualified Offerors, from lowest to highest firm hourly rate, for each classification. Canada reserves the right to change the frequency of the PR. The PR, which is also indicated on the Identified User search result sheet, is valid for up to 10 working days from the date that the search sheet is printed.
Canada reserves the right to request price support from any Offeror and at any time during the Period of the Standing Offer.
Some examples of situations where Canada could request price support:
Should the Offeror be unable to support its rate(s), Canada reserves its right to suspend or set-aside the Standing Offer with the Offeror, or take any other action it deems necessary.
Qualified Offerors will be granted access to the THS Online System by the Standing Offer Authority to input weekly price revision rates. Offerors are solely responsible for inputting the rates into the THS Online System. Reasonable efforts are made to provide Qualified Offerors with full access to the web-based THS Online System from Monday through Sunday to input their weekly price revision in accordance with the provisions set out in the Standing Offer. Due to technical or other errors, omissions or failures, the system may from time to time be unavailable or taken offline for system maintenance without further notice. Offerors are encouraged to input their weekly price revision during normal government operations Monday through Friday, and no later than Friday at 2PM EST or EDT excluding Statutory Holidays in the province of Quebec, in order to seek technical support should it be required. In the event the Offeror fails to input weekly price revisions for the week, the rates from the preceding week will be carried forward. Offeror(s) unable to honor the rates for the week, may in writing request the Standing Offer Authority to set-aside the Standing Offer until the next opportunity to input a weekly price revision into the THS Online System.
Canada reserves the right to exercise an option to extend the 10 working days search result validity period for the Request for Availability (RFA) for a period of up to 45 calendar days from the date that the search results were printed subject to the following provisions:
For illustration purposes the following example is included as information for both the Offeror and Identified Users pertaining to the time requirements of articles 8.0 and 8.1.
|Search Result Validity Expiry Date|
|Monday, February 4, 2013||THS Search results initiated||February 15, 2013|
|Monday, February 4, 2013||RFA issued||February 15, 2013|
|Wednesday, February 6, 2013||RFA closed||February 15, 2013|
|Thursday, February 7, 2013||Identified User required additional RFA process time and has identified the compliant top-ranked Offeror||February 15, 2013|
|Friday, February 8, 2013||Identified User is seeking to extend validity period for a period up to the maximum 45 calendar days and issues notice to top ranked compliant Offeror|
|Tuesday, February 12, 2013||Top ranked compliant Offeror provides written concurrence to extend to the Identified User specified in the RFA||A issued call-up must take place no later than March 21, 2013|
|Thursday, February 14, 2013||Identified User informs in writing to all RFA invited Offerors of the evaluation results and the extension period|
|NOTE: In the event that the Identifier User does not complete the above on or before February 15, 2013, the RFA process is cancelled and no call-up award can take place.|
|Saturday, February 16, 2013
|Identified User informs in writing to all RFA invited Offerors of the evaluation results and the extension period||Failure to provide notification within the search validity period, renders this RFA process cancelled.|
|Thursday, March 21, 2013||Call-up must be issued no later than this date.||Failure to issue a call-up by this date; the RFA process is cancelled.|
The Right of First Refusal selection methodology requires call-ups to be issued to the Qualified Offeror(s) with the lowest price, meeting all the mandatories outlined in the Request for Availability (RFA) form, see section 9.4. The Identified User must use this selection methodology for call-ups valued above $25,000 (Travel expenses, Goods and Services Tax or Harmonized Sales Tax and all amendments included), and may use it for call-ups valued at or below $25,000.
Issuance of a Request for Availability Form (RFA) to more than one Qualified Offeror is permitted under the Right of First Refusal method of allocation for this Standing Offer, however, the Identified User must issue the call-up(s) to the Offeror(s) with the lowest price and meeting all the mandatory requirements.
It is recommended that the Identified User send their RFA to more than one Qualified Offeror in order of ranking (lowest to highest rate) as listed in the THS Online search results, with their requirement clearly set out. Qualified Offerors are required to provide a response; a recommended minimum of 48 hours from date of RFA. In exceptional cases only, a four hour response time may be allowed. In these cases Identified Users will be required to support their decision on file. The Identified User must list the classification and level of the resource required. Identified Users should also include the education, experience, language and security clearance required by the proposed resource.
The Qualified Offeror must respond by providing a resource who meets the minimum mandatory qualifications of the classifications set out in Annex "A" - Requirement and all the mandatory criteria set out in the requirement. If the Qualified Offeror cannot respond or has no resource available for that specific requirement, then the Identified User may request a resource from the next Qualified Offeror on the list and so on, until a qualified resource meeting all the mandatory criteria has been identified.
In no circumstances, can the Identified User skip over the lowest Qualified Offeror or randomly select any other Qualified Offeror during the process (i.e. the Identified User is NOT ALLOWED to simply invite Qualified Offerors listed in price ranking positions 5 to 8, without inviting Qualified Offerors listed in price ranking positions 1 to 4).
The call-up must be issued to the Qualified Offeror (by price) who proposes a resource within the specific time limitation and meeting all the mandatory criteria of the RFA requirement.
The Identified User may direct a call-up valued at or below $25,000 (Travel expenses, Goods and Services Tax or Harmonized Sales Tax and all amendments included), to Offerors qualified in the applicable classification in accordance with the Government Contracts Regulations, irrespective of the ranking (lowest to highest rate) of Offerors listed in the THS Online search results. The Identified User can send their RFA to any Qualified Offeror(s) in the search results list, and each RFA must clearly set out their requirements.
Call-ups can be directed to any Qualified Offeror proposing a compliant resource, who meets the minimum mandatory qualification in each classification set out in Annex “A” - Requirement and all the mandatory criteria set out in the requirement.
To obtain the information necessary to issue a call-up for the required resource(s), the Identified User will issue a Request for Availability form - Annex "H" to:
Each Request for Availability form will identify the requirements of the Identified user's request including:
The Qualified Offeror must respond, by filling in the appropriate sections of the Request for Availability form, via e-mail or fax as specified by the Identified User.
The Qualified Offeror must propose resource(s) who meets the minimum mandatory requirements of the classification and all the mandatories of the requirement. Offerors can propose resources that exceed minimum requirements.
The response must be signed by the Offeror or by an authorized representative of the Offeror. The signature indicates that the Offeror agrees to all the terms and conditions in their entirety as they appear in the Request for Availability Form. Timely receipt and correct direction of responses are the sole responsibility of the Offeror. Failure to provide a response within the specified time frame of the Request for Availability Form will be interpreted as being unable to perform the service(s).
The response must contain the written or electronic consent from the resource being proposed by the Offeror. The written or electronic consent must be attached to each Request for Availability form response at the time of submission to the Identified User contact. Offerors who do not provide written or electronic consent with their submission will be found non-responsive.
The qualifications and experience of the proposed resource(s) will be validated against the requirements set out in the Request for Availability Form.
The Identified User may request proof of successful completion of formal training, as well as reference information. Canada reserves the right to request references from an Offeror to conduct a reference check to verify the accuracy of the information provided. Should the reference(s) not confirm the required qualifications of the proposed resource(s) to perform the required services, the Offeror will be found non responsive and Canada reserves the right to go to the next Offeror.
Where the Offeror is requested to provide information regarding qualifications or experience of its proposed resources, the Offeror must provide complete details as to where, when, month and year, and how, through which activities/responsibilities, the stated qualifications/experience were obtained. Experience gained during formal education will not be considered work experience. All requirements for work experience will be obtained in a legitimate work environment as opposed to an educational setting. Co-op terms are considered work experience provided they are related to the required Services.
Where the Offeror is requested to provide proof of certification of the proposed resource, the resource must submit a copy of the certification received or proof that they have completed the certification program.
By submitting and signing a response to a Request for Availability Form, the Offeror acknowledges and warrants each of the following:
By submitting and signing a response to a Request for Availability Form, the Offeror certifies and warrants each of the following:
Multiple requirements, involving the requirement for up to 10 resources of the same classification and level, that start and end assignment on the same dates, can be contracted using the Standing Offer method of supply.
Multiple requirements, involving the requirement for up to 10 resources of various classifications and levels, that start and end assignment on different dates, cannot be contracted using the Standing Offer method of supply. The Supply Arrangement must be used.
Bulk requirements (those involving the requirement for more than 10 resources of the same classifications and levels, that start and end assignment on the same dates), must be contracted using the Standing Offer or Supply Arrangement method of supply.
Bulk requirements (those involving the requirement for more than 10 resources of various classifications and levels) that start and end assignment on different dates, cannot be contracted using the Standing Offer method of supply. The Supply Arrangement must be used.
Any bulk requirement must first be approved by PWGSC before the solicitation process can be initiated by the Identified User.
The Contracting Authority will issue the call-up within the applicable call-up Limitations using form PWGSC 8251 Call-up Against a Standing Offer for Temporary Help or PWGSC 942 Call-Up Against a Standing Offer.
The work will be authorized or confirmed by the Identified User(s) authorized to use the THS Online System, using form PWGSC 8251 Call-up Against a Standing Offer for Temporary Help or PWGSC 942 Call-Up Against a Standing Offer.
Individual call-ups against the Standing Offer must not exceed $400,000.00 (Travel expenses, Goods and Services Tax or Harmonized Sales Tax and all amendments included).
The Offeror must not perform any work or services or supply any articles in response to a call-up(s) which would cause the total cost to Canada to exceed the said sum.
A call-up issued against this Standing Offer must not have an assignment period duration (i.e. number of weeks and days from assignment period start date to assignment period end date inclusive) that exceeds 48 consecutive weeks, including all absences, and all subsequent amendments. The limit of 48 consecutive weeks also applies to the duration of the assignment period for any part-time temporary help resource.
On an exceptional basis only, a call-up may be amended to extend the duration of an assignment period up to a maximum of 24 consecutive weeks beyond the limit of 48 consecutive weeks (i.e. total extended duration must not exceed 72 consecutive weeks) without PWGSC prior approval on the condition that the following requirements are met:
Note: The THS Authority reserves the right to request for review a copy of the documentation pertaining to a call-up with an assignment period duration that has been extended beyond 48 consecutive weeks.
If a call-up made under this SO is terminated, such termination does not affect the Standing Offer. The Offeror acknowledges, however, that a default under any contract made under this Standing Offer may result in the set-aside of this Standing Offer, at the discretion of the Standing Offer Authority.
The Standing Offer Authority is responsible for the termination of any call-up.
When a Identified User intends to terminate a Contract for a temporary resource in advance of the Contract's expiry date and the resource has been on continuous assignment for 3 to 12 months, the Identified User must provide the Supplier with a minimum of 1 week written notification. In the case of a resource who has been on a continuous assignment for over 12 months but less than 72 weeks (the THS maximum limit), the Identified User must provide the Supplier with a minimum of 2 weeks written notice. If the required notification is not provided or provided for a lesser period, the Identified User will pay a fee based on 7.5 hours per day at the rate charged by the Supplier for that resource under the contract for each remaining days of the required notice period set above. No written notification is required if the Contract naturally expires.
Individual call-ups against the Standing Offer must not exceed $400,000.00 (Travel expenses, Goods and Services Tax or Harmonized Sales Tax and all amendments included).
Whichever of the two comes first in (11.1) and (12) shall apply.
If there is a discrepancy between the wording of any documents that appear on the list, the wording of the document that first appears on the list has priority over the wording of any document that subsequently appears on the list.
Compliance with the Certifications and related documentation provided by the Offeror is a condition of authorization of the Standing Offer and subject to verification by Canada during the term of the Standing Offer and of any resulting contract that would continue beyond the period of the Standing Offer. In the event that the Offeror does not comply with any certification, provide the related documentation or if it is determined that any certification made by the Offeror in its offer is untrue, whether made knowingly or unknowingly, Canada has the right to terminate any resulting contract for default and set aside the Standing Offer.
A3000C (2014-11-27) Aboriginal Business Certification
M3060C (2008-05-12) Canadian Content Certification
The Standing Offer and any contract resulting from the Standing Offer must be interpreted and governed and the relations between the parties determined, by the laws in force in ___________ (insert name of the province).
In addition to section 2(e) of 2005 04) Offer:
Canada may, by sending written notice to the Offeror, set-aside the Standing Offer under any of the following circumstances:
Offeror must follow the Annex "D" - Protocol and Standards for THS Applicable to Identified Users and Suppliers. This is part of the commitment of PWGSC to enhance the integrity, transparency and efficiency of the government contracting process, the use of automated procurement tools developed for Identified Users. Failure to follow Protocol and Standards could also lead to sanctions, e.g. Standing Offer may be set-aside.
If the Offeror is a joint venture, the Offeror agrees that all members of the joint venture are jointly and severally or solidarily liable for the performance of any contract awarded under the Standing Offer. If the membership of a joint venture changes, the Standing Offer will be cancelled and members who wish to qualify separately or as part of a different joint venture must submit a new offer by following the qualification process established by Canada.
The resulting solicitations are not to be used for deliveries within a Comprehensive Land Claims Settlement Area (CLCSA). All requirements for delivery within a CLCSA are to be submitted to the Department of Public Works and Government Services for individual processing.
As of April 2006, the Government of Canada issued a policy directing federal departments and agencies to take the necessary steps to acquire products and services that have a lower impact on the environment than those traditionally acquired. The environmental impact assessment of a product and/or service considers the whole life cycle of the product and/or service. Hence, in the near future, all government procurement will include more demanding environmental criteria to encourage product/service Offerors to improve their operations to reduce their negative impact on the environment.