Government Temporary Help Services Advisory Committee Meetings - November 15, 2006

• Agenda
• Record Decisions

For distribution in advance:

• Draft Agenda for the first meeting;
• Draft TORs,
• Draft Governing Principles,
• Draft timeline and steps
• Draft Stakeholder Objectives, and;
• Draft evaluation framework for proposals.

Draft Agenda

Wednesday, November 15, 2006
10:00 AM to 2:00 PM
11A1 Room 101
Gatineau, Québec

1. Opening Remarks and Roundtable
2. Discussion and approval of Terms of Reference
3. Confirmation of Membership
4. Frequency and length of meetings
5. Discussion and approval of the Governing Principles
6. Discussion and approval of the Stakeholder Objectives
7. Discussion and approval of the evaluation framework for proposals
8. Discussion of the draft timeline and steps and approval of the Work Plan
9. Other items
10. Next meeting
11. Roundtable and Closing remarks

Record of Decisions

In attendance:

• Steven Turner, Consultant (Chair)
• Helen Seto, Health Canada
• Mario Beaulne, Service Canada
• Pierre Benoit, PWGSC
• Sylvain Cardinal, PWGSC
• Line Dugas, PWGSC
• Richard Goodfellow, PWGSC
• Meredith Egan, ACSESS
• Jeremy Ingle, ACSESS
• Kathryn Tremblay, ACSESS
• Paul Gagnon, Portage Personnel
• Daniel Moorcroft, QMR Staffing Solutions Inc.
• Pierre Paquette, PWGSC, (Secretary)

Item

Item 1

• Roundtable opening remarks reflected satisfaction with the department's decision to form this Committee

Item 2 Discussion and approval of Terms of Reference

• The terms of Reference were discussed at length and adopted as presented.

Item 3 Confirmation of Membership

• The membership was adopted. Pierre Benoit will not participate on the Committee as an active member.

Item 4 Frequency and length of meetings

• Meetings of the Committee will be held every Wednesday from 10:00 AM to 2:00 PM with the exception that the next meeting will be held on November 29, 2006 because a member of the industry and PWGSC will be unable to attend.

Item 5 Discussion and approval of the Governing Principle

• The Governing Principles were adopted as presented.

Item 6 Discussion and approval of the Stakeholder Objective

• The Stakeholder Objectives were adopted with one additional objective under the Temporary Help Services Industry as follows: “To be subject to audit for compliance to the requirements of the Temporary Help Services vehicle”.

Item 7 Discussion and approval of the Evaluation Framework for proposals

• The evaluation framework for proposals was adopted as presented.

Item 8 Discussion of the draft timeline and steps and approval of the Work Plan

• The elements of the Work Plan were discussed at length. Attached at Annex A, is a copy of the list of issues for discussion at further meetings. After consideration of the list, the Committee decided to address some of the fundamental issues first. These were identified for examination at the next meeting, with PWGSC tabling information to generate discussion (see proposed Agenda for next meeting).

Item 9 Next Meeting

• The next meeting will be held November 29, 2006 at Place du Portage, 11 Laurier, PDP III, Gatineau, Québec, Tower A, 11A1 Room 101 from 10:00 AM to 2:00 PM. The Agenda for the November 29 meeting was briefly discussed and will be sent to members via e-mail prior to the next meeting.

Item 10

• Closing roundtable remarks reflected positively on the approach being taken and on the progress made on this day. Members look forward to future discussions and examination of the issues.

Annex A

Government Temporary Help Services Advisory Committee
Wednesday, November 29, 2006
List of Issues for Discussion

• Define THS
• How does THS "fit" government hiring options? (Casual vs Term vs Temp)
• THS providers (Qualifications / Mandatory requirements + types of services)
• Candidate wages
• Classifications
• Employer-Employee relationships
• Fixed price vs dynamic pricing
• PWGSC's and others' role in administering for consistency
• Contract – Shopping
• "Stealing" of resources
• Consistency / Quality of data
• Improved communications / analysis
• Client education + roles + costs for all stakeholders
• Audit
• PS Online – alternative procurement vehicles
• Travel expenses
• Determination of value for $
• How to measure performance
• Method of payment as efficiency + cost saving measure
• Where is the money / savings opportunities
• Quality + ease of accessing data
• How to efficiently + effectively make a Call-up (Do we need to use classification standards ?)
• Client turnover vs training + communications.
• Call-up based on quality as well as price
• Need an accurate baseline
• How can we promote retention?
• Call-up limits ($ + duration)
• Vendor performance
• Evaluation criteria for supplier selection
• Invoices + timesheets (process & signing)