Government Temporary Help Services Advisory Committee Meeting Record of Decision - February 28, 2007

• Agenda
• Record of Decisions

Agenda

Wednesday, February 28, 2007
10:00 AM to 2:00 PM
11A1, Room 101
Gatineau, Québec

1. Approval of Record of Decision
2. Process and Responsibilities for Efficient Security Clearances
3. How to measure performance
4. Other Items
5. Next Meeting
6. Roundtable and Closing Remarks

Record of Decisions

In attendance:

• Steven Turner, Chair (Consultant)
• Captain Crane, DND
• Debbie Sinclair, PWGSC
• Marcel Landry, PWGSC
• Line Dugas, PWGSC
• Meredith Egan, ACSESS
• Jeremy Ingle, ACSESS
• Kathryn Tremblay, ACSESS
• Paul Gagnon, Portage Personnel
• Daniel Moorcroft, QMR Staffing Solutions Inc.
• Pierre Paquette, Secretary, PWGSC
• Yves Lafleur, CIISD - PWGSC
• Rachel Boudreau, CIISD -PWGSC
• Michel Boulet, CIISD - PWGSC
• Daryl Leach, CIISD - PWGSC

Item

Item 1 Record of Decision

• The Record of Decision was adopted by the Committee with one revision: Page 2, Item ii, discussed at the meeting held 28 February 2007, is hereby revised as follows:

"It was agreed that the Technical Writing Category will move from Stream 2 Professional and Administrative to Stream 3 Technical and Operational, as there is a better fit in this stream."

Item 2 Process and Responsibilities for Efficient Security Clearances

• PWGSC's Canadian & International Industrial Security Directorate (CIISD), provided a briefing to the Committee on the current security clearances procedures for the THS method of supply. A number of issues were raised by the Industry which affect their ability to provide THS efficiently to User Departments. These were discussed at length with CIISD representatives and they include Duplicate Clearances and Cancellation of Clearances for Temp employees. It was agreed that Company Security Officers and possibly company management will require more training on security clearance procedures. An issue was raised by the Member representing DND pertaining to security clearance procedures for Temp employees' access to DND facilities.
  1. CIISD agreed there are a number of issues that must be resolved, many of which can be so resolved through clear communication of responsibilities in the new SOA and through training. They also agreed to review certain issues with legal affairs and to review the security clearance procedures. CIISD committed to collaborating with PWGSC during the coming weeks to ensure the incorporation by PWGSC of appropriate solutions in response to the issues raised.
     Action: CIISD
  2. CIISD will be offering more training sessions to Company Security Officers.
     Action: CIISD
  3. PWGSC will ensure that supplier security clearances requirements are addressed in the draft RFSO and, in User Departments training and guidelines
     Action: PWGSC

Item 3 How to Measure Performance

• The draft Performance Measurement Framework distributed at the last meeting was discussed at length. The Chair explained that the Framework was the result of an extensive qualitative research initiative based on consultations with various sources including private sector organizations, municipal and provincial governments, and THS Industry suppliers. During the consultations, the supplier industry recognized that a Supplier Performance Measurement Program for THS is a good idea. It was agreed that any performance measurement measures and indicators selected for THS would need to be useful, measurable and make use of the available technology. This is consistent with the Terms of Reference of the Committee and the supporting evaluation framework.
  1. PWGSC will review the Draft Performance Measurement Framework in the context of the method of supply as well as the associated technology and ensure that the proposed method of supply for THS includes an effective performance measurement system.
     Action: PWGSC

Item 4 Other Items

• The Committee provided its concurrence to the request from ACSESS to have a new member from ACSESS join the Committee representing multinational suppliers of THS. This will enhance the transparency of the Committee and bring a regional perspective to the Committee in having a multinational supplier at the table who provides THS across Canada.
  1. It was agreed that the Chair would send an invitation to Martin Chénier, SPHERION, to attend the next meeting.
     Action: Chair

Item 5 Next Meeting

• The next meeting will be held April 4, 2007 or at the call of the Chair, at Place du Portage, 11 Laurier, PDP III, Gatineau, Québec, Tower A, 11A1, Room 101 from 10:00 AM to 2:00 PM. The Agenda for the next meeting will be sent to members via e-mail prior to the meeting.

Item 6 Round Table

• No issues of significance were raised during the round table.