Generic Lease Documentation Package

July 2004, version 4.0

As the real estate broker for the government of Canada, Public Works and Government Services Canada (PWGSC) leases a large amount of space across the country. This three-part package is the official standard documentation used by the department for leases. It ensures uniformity of format and content in the lease tender and evaluation process. The document details the leasing process itself and includes: appropriate leasing formats; applicable standards, codes and policies; and appropriate reference documentation.

Part 1 - Invitation to Offer/Instructions to Offerors/Requirements

1. Closing Time and Date for Receipt of Offer
2. Acceptance Period
3. Location and Project Related Requirements
4. Leased Premises
5. Term and Extensions
6. Commencement Date of the Lease
7. Parking
8. Preparation and Submission of an Offer
9. Clarification
10. Security
11. Evaluation
12. Acceptance
13. Lessee's Improvements
14. Execution of the Offer
15. Enquiries
    Appendix "A" Irrevocable Standby Letter of Credit Format

Part 2 - Offer

1. Name and Address of Offeror
2. Offer
3. Lease Documentation Package
4. Space
5. Space Measurements
6. Addendum
7. Additional Information
8. Applicable Laws
9. Lessee's Improvements
10. Canadian Environmental Assessment Act
11. Term
12. Lease
13. Security Deposit
14. Acceptance Period
15. Notices
16. Disclosure
17. Procurement Business Number (PBN)
18. Language of Document - if English document is used in Quebec
19. Signatures

Part 3 - Specimen Lease

1. Leased Premises
2. Term
3. Option to Extend
4. Pre-Term and Delayed Occupancy
5. Rent
6. Parking
7. Taxes
8. Tax Adjustment
9. Assignment
10. Holding Over
11. Services and Equipment
12. Signage and Flag Display
13. Operating Costs Adjustment
14. Default
15. Destruction of Building or Leased Premises
16. Indemnity
17. Insurance
18. Laws
19. Standards of Repair
20. Date Sensitive Compliance for Building Systems
21. Lessee's Improvements
22. Yielding Up
23. Set-Off
24. Environmental Representations and Warranties
25. Contingency Fees
26. Mortgage
27. Notices
28. General

Schedules

• Schedule A - Floor Plan(s)
• Schedule B - Measurement Instructions
• Schedule C - Standards for Leased Accommodation
• Schedule D - Cleaning Specifications
• Schedule E - Terms and Conditions Applicable to the Lessee's Improvements

Appendices

• Appendix 1 - Specimen Sub-agreement for the Lessee's Improvements
• Appendix 2 - Specimen Final Certificate of Completion of Lessee's Improvements
• Appendix 3 - Specimen Interim Certificate of Completion of Lessee's Improvements