National project management council

The Council was disbanded on December 19, 2016.

Mandate

The Council is established to:

  • Ensure availability of 'core' project management expertise, knowledge and excellence;
  • Ensure this 'core knowledge base' remains trained and flexible to meet its objectives;
  • Share project management experiences and information;
  • Identify, list, share and resolve specific concerns/issues;
  • Establish common objectives, standards and service processes;
  • Ensure consistent project management practice at regional and national levels;
  • Bring recommendations to the Real Property (RP) Project Management Improvement Steering Committee;
  • Review and approve the National Project Management System (NPMS) Continual Improvement (CI) Team priorities/workplans and provide direction as required;
  • Liaise with other areas of the Department involved in the management of RP projects such as Architecture & Engineering, environment services, accommodation management, facilities management and owner/investors; and
  • Approve documentation below the procedure level and major changes to the NPMS website such as the addition/deletion of pages/sections or significant changes to content.

Administrative changes to the NPMS website and to the NPMS documentation such as typos, reference updates, link updates and formatting changes not affecting the meaning or usability will be performed by the NPMS National Centre of Expertise and will not necessitate the approval of the National Project Management Council.

Committee membership

  • Chairperson: Director, Strategy & Integration;
  • Coordinator: Manager, Project Management Practices of the Strategy & Integration Directorate;
  • Regional Managers of Project Management and equivalent roles in National Capital Area (NCA), Parliamentary Precinct Branch (PPB), Major Crown Projects (MCP) and Real Property Contracting Directorate Consultant Service Division (RPCD); and
  • Designated Managers of the Property & Projects Directorate.

Ad-Hoc participants can be invited as required without member status.

Scope

Subject matter is 'all inclusive' with focus on the changing priorities within the overall project management mandate, including but not limited to:

  • Identifying, communicating and establishing priorities regarding operational principles for the national role of project management; for the establishment of project improvement strategies, action plan and appropriate functional direction;
  • Communicating and discussing local/regional programs/priorities and their impact within the national context;
  • Enhancing project management knowledge and skills in support of generic and specific client requirements;
  • Determining strategies to identify/resolve shared client/regional/national concerns;
  • Defining and targeting specific project management skills and resources as required by Real Property Branch, Project Management teams;
  • Defining and targeting specific national resources to be shared by regions;
  • Determining issues of mutual concern and establishing strategies for resolution;
  • Optimizing project management skills and resources where required by project delivery demands including potential inter-regional sharing of resources;
  • Establishing strategies and priorities for project management training ;
  • Supporting major initiatives by determining the impact on project delivery;
  • Identifying, discussing and planning the role of project management in relation to private sector and partnering with other levels of government;
  • Sharing lessons learned about project management issues such as claims, contracting, product information etc.;
  • Facilitating improved inter-regional communication;
  • Promoting consistent use of the NPMS;
  • Approving required changes to RP systems affecting Project Management;
  • Approving other changes that will impact project management; and
  • Maintain or improve relationships with project management partners (promoting integrated project management).

Meeting frequency and location

  • Monthly meeting will be held. They will be conference calls or telepresence except two (Spring and Fall) which will be in-person meetings hosted by the Headquarters or one Region alternately.
  • Conference calls for urgent issues provide an alternative to meetings.

Roles and responsibilities

  • Chairperson schedules committee meetings and develops initial agenda with members input;
  • Secretary confirms and finalizes the agenda for the Chair's approval two weeks in advance of the scheduled meeting;
  • Chairperson facilitates the meetings;
  • Host region (including Headquarters) provides for meeting facilities/support services for meeting held on-site; and
  • Regions are responsible for the accommodation and travel costs of their attendees.

Reports/Minutes

  • Chairperson ensures a record of decisions is kept and followed-up as required;
  • Secretary prepares and distributes minutes, within a three-week period following each meeting, to all committee members; and
  • Committee members share pertinent information and coordinate consultations with all the necessary staff of their home organization.