Identification close out document for space projects

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The purpose of this document is to mark the completion of the identification stage of the project by confirming that essential deliverables, documents and activities have been completed and lessons learned identified.

Note: This table is only for example and contains no data.

Table Summary

This table lists the required NPMS deliverables at the Identification Stage Close out of space projects (leased or crown accommodation), whether they are required or not for NPMS Full, Lite or Ultra Lite, when and by who they were approved, and where the documents are located.

National Project Management System (NPMS) deliverable documents required at the identification close out
Responsibility NPMS deliverable documents Footnote 1 Project execution stream requirements Approved by / Date Electronic project filing structure (EPFS) document location
(Note: delete file reference and indicate file location if different from EPFS location)
Leased accommodation Crown accommodation
Full (F) Footnote 2 Lite (L) Footnote 3
> $1M
L
> $250K-
<
$1M
Ultra Lite (UL) Footnote 4
> $25K- <$250K
F L
> $1M
L
> $250K -<$1M
UL
> $25K-
<
$250K
Fit-
up
Renewal exercise – No fit up (RE-NFU) Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Project Leader (PL) Signed Identification Close Out Document (ICOD)                 A_NPMS\05_Identification Close Out\Identification
Close Out Document (ICOD)
PL Approved Statement of Requirements (SOR)                             A_NPMS\01_Definition\Statement of Requirements Approval
PL Approved Statement of Requirements (SOR) - (NCA only)                       A_NPMS\01_Definition\Statement of Requirements Approval
PL Tenant Requirements Package (TRP) and Client Accommodation Requirements Questionnaire (CARQ)         A_NPMS\01_Definition
PL Approved Preliminary Project Plan (PPP)                               A_NPMS\02_Initiation\Preliminary Project Plan Approval
PL Approved Simplified Preliminary Project Plan (S-PPP)                           A_NPMS\02_Initiation\Preliminary Project Plan Approval
PL Planned Lease Action Report (PLAR) or PPP                                 A_NPMS\02_Initiation
PL PLAR or S-PPP                               A_NPMS\02_Initiation
PL Approved Feasibility Report                               A_NPMS\03_Feasibility\Feasibility Report Approval
PL Project Complexity and Risk Assessment (PCRA)                       A_NPMS\09_NPMS Supporting Documents\PCRA
PL Project Charter (PC)                       A_NPMS\04_Analysis\Project Charter Approval
PL Documented Means of Confirmed Client Funding                 F_CLIENTS\01_Agreement
PL Approved Long Form Investment Analysis Report (LF-IAR)                       A_NPMS\04_Analysis\Investment Analysis Report (IAR) Signed
PL Approved Short Form Investment Analysis Report (SF-IAR)                     A_NPMS\04_Analysis\Investment Analysis Report (IAR) Signed

Note: This table is only for example and contains no data.

Table Summary

This table lists the required supporting documents at the Identification Stage Close Out of space projects (leased or crown accommodation), whether they are required or not for NPMS Full, Lite or Ultra Lite, whether they are completed or not, and where the documents are located.

NPMS support documents required at the identification close out
Responsibility NPMS support documents Project execution stream requirements Completed (Yes / No / Not applicable) Electronic project filing structure (EPFS) document location
(Note: delete file reference and indicate file location if different from EPFS location)
Leased accommodation Crown accommodation
Full (F) Footnote 2 Lite (L) Footnote 3
>$1M
L
>$250K - < $1M
Ultra Lite (UL) Footnote 4
>$25K - <$250K
F L
> $1M
L
> $250K - < $1M
UL
> $25K - < $250K
Fit-
up
Renewal exercise – No fit up (RE-NFU) Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
Fit-
up
RE-
NFU
PL Environmental Compliance Management Program (ECMP) Checklist                           I_SPECIALIZED AREAS\Environmental Requirements\ECMP Checklist
PL Preliminary Identification of Environmental Services Required (PIESR)                           I_SPECIALIZED AREAS\Environmental Requirements\PIESR
PL Commissioning Assessment Form                           C_CONSTRUCTION\Contract X \14_Deliverables\Commissioning Docs
PL Project Risk Management Plan                           A_NPMS\09_NPMS Supporting Documents\Risk Management Plan
PL Indicative Cost Estimate - (for Project Approval (PA) / Expenditure Authority (EA))   H_PROJECT MONITORING\01_Project Time Scope Budget\Budget
PL Market Survey Result / Market Analysis Report or Attestation                   D_LEASE\Lease
PL Non Compliance with Workplace 2.0 Fit Up Standards - Monitoring Form and Assistant Deputy Minister (ADM) Decision - (if applicable)                   H_PROJECT MONITORING\05_Compliance and Audits\Fit-
up Compliance Monitoring Form
PL Functional Program - (if required)                   F_CLIENTS\01_Agreement\Functional Program
PL Accessibility Assessment - (if required)   H_PROJECT MONITORING\05_Compliance and Audits\Accessibility Audits and Exemptions
PL Heritage Assessment - (if required)                           I_SPECIALIZED AREAS\Heritage Requirements
PL Special Purpose Space Approval - (if required)   A_NPMS\01_Definition
PL Direct Negotiation Approval - (if required)                   A_NPMS\04_Analysis

Lessons learned documented

Note: Should more space be required, additional pages can be annexed to this document. For Lessons Learned requirements, reference the NPMS Directive on lessons learned for real property projects.

Prepared by:
Signature

Please print:
Name, Title (role of Project Leader) and date