Glossary and acronyms for real property projects

Index

List of departments & agencies starting with the letter A

AB
Acquisitions Branch (DGA – Direction générale des approvisionnements)
ACEC
Association of Consulting Engineering Companies (AFIC – Association des firmes d’ingénieurs-conseils-Canada)
AD
Approval document (DA – Document d'approbation)
A&E
Architecture and engineering resources (RAG – Ressources d'architecture et de génie)
AES
Architecture and engineering services (SAG – Services d’architecture et de génie)
AFD
Alternate forms of delivery (AFPS – Autres formes de prestation de services)
Former name for strategic sourcing (Impartition stratégique)
AFM
Asset and facilities management (GAI – Gestion des actifs et des installations)
AMP
Asset management plan (PGBI – Plan de gestion des biens immobiliers)
A tactical plan for managing an organization's infrastructure and other assets to deliver an agreed standard of service
ARLU
Annual reference level update (MJANR – Mise à jour annuelle des niveaux de référence)
A technical exercise that updates departmental funding for the next year as well as the years after in order to provide a base for the development of the Main Estimates and the expenditure plan
Asset project
(Projet relatif aux biens)
A project where the primary driver is the need to build, upgrade or replace an existing real property asset and/or its components. An asset based project is not a repetitive activity such as maintenance work required to keep the asset operational

List of departments & agencies starting with the letter B

BATNA
Best alternative to a negotiated agreement (MESOR – Meilleure solution de rechange pour un accord négocié)
The course of action that will be taken by a party if the current negotiations fail and an agreement cannot be reached. BATNA is the key focus and the driving force behind a successful negotiator
BMP
Building management plan (PGI – Plan de gestion des immeubles)
Comprehensive plan that lays out the management of the building over the next five years

List of departments & agencies starting with the letter C

CAPS
Capital Asset Planning System (SPIB – Système de planification des immobilisations et des biens)
CASA
Client accommodation service advisor (CSC – Conseiller, Services aux clients)
CBIS
Community-based investment strategy (SIL – Stratégie d'investissement locale)
A CBIS identifies community-level priorities and plans, and provides important strategic direction at the local portfolio level
CCA
Canadian Construction Association (ACC – Association canadienne de la construction)
CCN
Contemplated change notice (AMP – Avis de modification proposée)
A CCN should be issued every time a contractor is asked to price a potential change in the scope of the work
CCRB
Contract Claims Resolution Board (CRDC – Conseil de règlement des différends contractuels)
CDAB
Contract Disputes Advisory Board (CCRDC – Conseil consultatif de règlement des différends contractuels)
The CDAB is an independent process designed to provide for the prompt resolution of disputes arising from architectural and engineering, construction, building maintenance and leasing contracts
CEAA
Canadian Environmental Assessment Act (LCEE – Loi canadienne sur l'évaluation environnementale)
CEAA
Canadian Environmental Assessment Agency (ACEE – Agence canadienne d'évaluation environnementale)
CGSB
Canadian General Standards Board (ONGC – Office des normes générales du Canada)
CI
Continual improvement (AC – Amélioration continue)
CIQS
Canadian Institute of Quantity Surveyors (ICEC – Institut canadien des économistes en construction)
CIT
Continual improvement team (EAC – Équipe responsable de l'amélioration continue)
CLC
Canada Labour Code (CCT – Code canadien du travail)
CO
Change order (AM – Autorisation de modification)
A signed document that authorizes an amendment to a purchase order
CO
Contracting officer (ANM – Agent de négociation des marchés)
COD
Close-out document (DO – Document de clôture)
CODA
Close-out document approval (ADC – Approbation du document de clôture)
COE
Centre of expertise (CE – Centre d'expertise)
CPBN
Capital project briefing note (NIPI – Note d'information sur les projets d'immobilisations)
A short synopsis of the current status of a capital project when the total project cost is $1 million or higher
CPERF
Consultant performance evaluation report form / Contractor performance evaluation report form (FREREC – Formulaire de rapport d'évaluation du rendement de l'expert-conseil / FRERE – Formulaire de rapport d'évaluation du rendement de l'entrepreneur)
CPM
Critical path method (MCC – Méthode du chemin critique)
CPMU
Claims prevention and management unit (UPGR – Unité de prévention et de gestion des réclamations)
CSA
Canadian Standards Association (CSA – Association canadienne de normalisation)

List of departments & agencies starting with the letter D

DB
Design-build (CC – Conception-construction)
A method to deliver a project in which the design and construction services are contracted by a single entity known as the design-builder or design-build contractor
DBB
Design-bid-build (CSC – Conception-soumission-construction)
A project delivery method in which design and construction phases of a construction project are bid and performed by two independent contractors under two distinct contracts.
DDR
Designated departmental representative (AMD – Agent ministériel désigné)
DM
Design manager (GC – Gestionnaire de la conception)
DP
Departmental policy (PM – Politique ministérielle)
DR
Dispute resolution (RD – Règlement des différends)

List of departments & agencies starting with the letter E

EA
Expenditure authority (PD – Pouvoir de dépenser)
Approval given by an individual holding the delegated authority in order to exercise Section 32 of the Financial Administration Act and commit funds to a project
ECMP
Environmental Compliance Management Program (PGCE – Programme de gestion de la conformité environnementale)
The ECMP is an integrated program that includes environmental compliance program plans, environmental reporting, auditing, tracking, communications, environmental training programs and assessments of projects for applicability to environmental legislations, codes and policies.
E-DRM
Enterprise Document and Records Management (GDDE – Gestion des documents et des dossiers de l'entreprise)
ELF
Electronic forms (FEL – Formulaires électroniques)
EMS
Environmental Management System (SGE – Système de gestion de l'environnement)
Part of the overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy
EPA
Effective project approval (ADP – Approbation définitive du projet)
The term Amended project approval/Expenditure authority (implementation) replaces the previously used EPA
EPFS
Electronic project filing structure (SCEP – Structure de classement électronique de projet)

List of departments & agencies starting with the letter F

FAA
Financial Administration Act (LGFP – Loi sur la gestion des finances publiques)
FAQ
Frequently asked questions (FAQ – Foire aux questions)
FHBRO
Federal Heritage Buildings Review Office (BEEFP – Bureau d'examen des édifices fédéraux du patrimoine)
FIP
Federal Identity Program (PCIM – Programme fédéral de l'image de marque)
FMS
Financial Management System (SGF – Système de gestion financière)
The Financial Management System is Public Services and Procurement Canada’s national financial system
FPES
Fire protection engineering services (STSI – Services techniques de sécurité-incendie)
FR
Feasibility report (RF – Rapport de faisabilité)
FRA
Feasibility report approval (ARF – Approbation du rapport de faisabilité)
FSDS
Federal Sustainable Development Strategy (SFDD – Stratégie fédérale de développement durable)

List of departments & agencies starting with the letter G

GC
General conditions (CG – Conditions générales)
A document that sets forth the conditions of contract for the erection of the structure described in the drawings and specifications
GETS
Government Electronic Tendering Service (SEAOG – Service électronique d'appels d’offres du gouvernement)
GSA
General service agreement (CGS – Convention générale de services)
A broad description of the type of services to be undertaken, the responsibilities of both parties, and the terms of payment

List of departments & agencies starting with the letter H

HCD
Heritage Conservation Directorate (DCP – Direction de la conservation du patrimoine)
HR
Human resources (RH – Ressources humaines)

List of departments & agencies starting with the letter I

IAR
Investment analysis report (RAI – Rapport d'analyse des investissements)
ICOD
Identification close-out document (DCI – Document de clôture de l’identification)
IDP
Integrated design process (PCI – Processus de conception intégrée)
IMB
Investment Management Board (CGI – Conseil de gestion des investissements)
IMB ensures that investment planning supports departmental, portfolio, horizontal and government-wide priorities, considers areas of highest risk, serves program outcomes, and supports sustainable development and broader social and economic objectives
ISB
Integrated Services Branch (page available on Government of Canada network only) (DGSI – Direction générale des services intégrés)
ISC
Integrated Support Centre (CSI – Centre de service intégré)
The Integrated Support Centre, now called the Project Management Service Line Center of Expertise (PMSL COE), provides project managers with expertise in time management, claims prevention and management, cost management, risk management and contract change management
ISO
International Organization for Standardization (ISO – Organisation internationale de normalisation)
IT
Information technology (TI – Technologie de l'information)

K

KA
Knowledge area (DC – Domaine de connaissance)

List of departments & agencies starting with the letter L

LCA
Lease contract award (ACL – Attribution du contrat de location)
LFU
Lease fit-up (LBA – Location à bail et aménagement)
LPA
Lease project approval (APL – Approbation de projet de location)
The term Project approval/Expenditure authority (planning and design) replaces the previously used LPA
LSA
Legal services adviser (CSJ – Conseiller en services juridiques)

List of departments & agencies starting with the letter M

Maintenance project
(Projet d’entretien)
A project where the work is not regularly repeated within a fiscal year (replacing a chiller after five years, for example), nor with an identical scope
MERX
Government electronic tendering service (MERX – Service électronique d’appels d’offres du gouvernement)
MOU
Memorandum of understanding (PE – Protocole d'entente)
An agreement between interested parties establishing their respective rights and responsibilities regarding a project and serving as a basis for a future formal contract
MRO
Ministers’ Regional Office (BRM – Bureau régional des Ministres)

List of departments & agencies starting with the letter N

NAFTA
North American Free Trade Agreement (ALÉNA – Accord de libre-échange nord-américain)
NBCC
National Building Code of Canada (CNBC – Code national du bâtiment – Canada)
NCA
National Capital Area (SCN – Secteur de la capitale nationale)
NCARB
National Council of Architectural Registration Boards (USA) (NCARB – National Council of Architectural Registration Boards (États-Unis))
NCC
National Capital Commission (CCN – Commission de la capitale nationale)
NIS
National Investment Strategy (SIN – Stratégie d'investissement national)
The NIS defines national investment priorities as well as the Branch's approach to managing its portfolio. Understanding of the strategic context for investment analysis begins with knowledge of the NIS
NMS
National Master Specification (DDN – Devis directeur national)
NMSO
National Master Standing Offer (OCPN – Offre à commandes principale et nationale)
NPMS
National Project Management System (SNGP – Système national de gestion de projet)
NPRAC
National Project Review Advisory Committee (CNCEP – Comité national consultatif sur l'examen de projets)
NRC
National Research Council (NRC – National Research Council)

List of departments & agencies starting with the letter O

Occupancy renewal without fit-up
(Renouvellement d’occupation sans aménagement)
A space project in which there is no fit-up. It can be in a leased or Crown space. Standard finishes include carpet, screen fabric, painted surfaces, etc., and may be replaced, repaired or refreshed at landlord or Crown costs depending on funding accountabilities, if required as a result of normal wear and tear, and shall be included in the project approval
OFI
Opportunity for improvement (OA – Occasion d'amélioration)
OGD
Other government department (AM – Autre ministère)
OGGO
Office of Greening Government Operations (BEOG – Bureau de l'écologisation des opérations gouvernementales)
Other government department (OGD) project
(Projet d’autres ministères (AM))
A project that meets an OGD need with an asset for which an OGD is the custodian. The OGD is responsible for funding and project approvals. Could be either a space or an asset project
OPMCA
Organizational project management capacity assessment (ECOGP – Évaluation de la capacité organisationnelle de gestion de projet)

List of departments & agencies starting with the letter P

PA
Project approval (AP – Approbation de projet)
PAAA
Pre-approved amounts for anticipated amendment (MPMP – Montants pré-approuvés pour modifications proposées)
PBMS
Project and Business Management System (SGPA – Système de gestion de projet et des activités)
PCRA
Project complexity and risk assessment (ECRP – Évaluation de la complexité et des risques des projets)
PIESR
Preliminary identification of environmental services required (IPSER – (Formulaire) d'identification préliminaire du soutien environnemental requis)
Form used by Environmental Services to identify to the project manager the environmental support that is required for projects. Actions recommended in the PIESR are based on the information received in the ECMP checklist
PMBOK®
Project management body of knowledge (PMBOK – Project Management Body of Knowledge (États-Unis))
PMI
Project Management Institute (International) (PMI – Project Management Institute (International))
PMP
Project management professional (PMP – Professionnel en matière de gestion de projet)
PMP
Project management plan (PGP – Plan de gestion de projet)
PMPA
Project management plan approval (APGP – Approbation du plan de gestion de projet)
POW
Program of work (PT – Programme de travaux)
A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually
PPA
Preliminary project approval (APP – Approbation préliminaire de projet)
The term project approval/expenditure authority (planning and design) replaces the previously used PPA
PPP
Preliminary project plan (PPP – Plan préliminaire de projet)
PPPA
Preliminary project plan approval (APPP – Approbation du plan préliminaire de projet)
PRAC
Project Review Advisory Committee (CCEP – Comité consultatif sur l'examen de projets)
PTO
Product turn-over (TPL – Transfert du produit livrable)
PTP
Professional and technical programs (PPT – Programmes professionnels et techniques)

List of departments & agencies starting with the letter Q

QA
Quality assurance (CQ – Contrôle de la qualité)
A system of activities whose purpose is to provide assurance that the overall quality control job is in fact being done effectively

List of departments & agencies starting with the letter R

RAIC
Royal Architectural Institute of Canada (IRAC – Institut royal d'architecture du Canada)
REFIT
Real estate financial investment toolkit (OIFI – Outils d'investissement financier en immobilier)
A computerized spreadsheet software package. REFIT sets up a standard discounted cash flow analysis, which is intended to be used for the analysis of accommodation options
RFP
Request for proposal (DP – Demande de proposition)
RM
Regional manager (GR – Gestionnaire régional)
RMP
Risk management plan (PGR – Plan de gestion des risques)
RPB
Real Property Branch (DGBI – Direction générale des biens immobiliers)
Now Real Property Services (RPS)
RPC
Real property contracting (AMI – Attribution de marchés immobiliers)
RPCD
Real Property Contracting Directorate (DAMI – Direction de l'attribution des marchés immobiliers)
RPIB
Real Property Investment Board (CIBI – Conseil d'investissement des biens immobiliers)
Committee that reviews and recommends real property investment proposals and strategies nationally. RPIB operates as the national project/investment recommending authority to the assistant deputy minister
RPT
Real property team (EBI – Équipe des biens immobiliers)

List of departments & agencies starting with the letter S

SACC
Standard acquisitions clauses and conditions (CCUA – Clauses et conditions uniformisées d'achat)
SDS
ARCHIVED - Sustainable Development Strategy (SDD – Stratégie de développement durable)
Refer to Federal Sustainable Development Strategy
SELECT
SELECT System (SELECT – Système SELECT)
SO
Standing offer (OC – Offre à commandes)
SOA
Special operating agency (OSS – Organisme de service spécial)
SOI
Standing offer index (IOC – Index des offres à commandes)
SoR
Statement of requirements (EE – Énoncé des exigences)
SOW
Statement of work (ET – Énoncé des travaux)
Space Project
(Projet relatif aux locaux)
A project where the primary driver is the need for accommodation space through the provision (acquisition or construction) and /or modification of interior/exterior space.
SPM
Senior project manager (GPP – Gestionnaire principal de projet)
SSA
Specific service agreement (CPS – Convention particulière de services)
A written agreement between Real Property Services (RPS) and a client organization that defines the scope of work to be undertaken, terms and conditions for providing the services, and the basis for invoicing/payment. The SSA is negotiated between the OGD representative having authority and the RPS service provider authority

List of departments & agencies starting with the letter T

TB
Treasury Board (CT – Conseil du Trésor)
TBS
Treasury Board Secretariat (SCT – Secrétariat du Conseil du Trésor)
TSP
Tenant service project (PSL – Projet de services aux locataires)
A project where services are requested by a tenant in PSPC administered space. The OGD is responsible for funding and project approvals. Could be either a space or an asset project.
TOA
Turn-over approval (AT – Approbation du transfert)
TOR
Terms of reference (CR – Cadre de référence)
Also known as project brief or scope of work, the TOR is the technical description of the project, including the project name, project description, project background, existing documentation, project objectives, required services, project budget and the scheduled milestones, and any other relevant specific requirements.

List of departments & agencies starting with the letter W

WBS
Work breakdown structure (SRT – Structure de répartition du travail)
WBC
Workers’ Compensation Board in Canada (CATC – Commissions des accidents du travail au Canada)
WHMIS
Workplace Hazardous Materials Information System (SIMDUT ­– Système d'information sur les matières dangereuses utilisées au travail)
WSIB
Workplace Safety and Insurance Board (CSPAAT – Commission de la sécurité professionnelle et de l'assurance contre les accidents du travail)
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