Short Form Investment Analysis Report (for space projects)

for Space projects < $1M and less than 3,000 m2 (regions) / 5,000 m2 (NCA)
(refer to NPMS Thresholds Matrix)

Executive Project Summary

Client(s):

Date:

Proposed Location:

Project Type:
(renewal, space assignment, tender call, option, direct negotiation, etc.)

Lease Number:

Project Number:

Description of recommended option:

Reimbursing Status:
(Expansion Control Framework (ECF), Non Reimbursing, Reimbursing, Split funded – Combination of reimbursing status)

Project Approval (see Appendix X)

  • Project Approval Amount: $
    • Including GST or HST in the amount of: $
  • Expenditure Authority: $
    • Including GST or HST in the amount of: $
  • Risk Allowance: $

Project Approval Authority:

Source of FundingFootnote 1:

  • B123
  • B141
  • B143
  • RPSRF

PSPC Fit-up Costs: $

RPSRF reimbursed by Client SSA: $

LCA Amount:

Table Summary

This table presents the space required by the client in usable square meter and in rentable square meter.

Space m2u m2r
Office    
Special Purpose Space    
Other (compound, storage, warehouse, etc.)    
Total    

Parking:

In-Service Date:

Lease Term:

Options:

OI Term:

Project Information

Problem/Opportunity Definition:

Background & Project History:

Current Accommodations: (Building Name, Address and City)

Table Summary

This table presents, for each occupancy instrument, the expiry date, the amount of office space occupied, the utilization rate, the Special Purpose Space occupied, and the total amount of space occupied.

OI # Expiry Date Office Utilization rate SPS Total
m2u m2r (m2u / FTE) m2u m2r m2u m2r
                 
                 
                 

Current Lease #:

Lease Expiry Date:

Option(s) Remaining:

Option(s) Notice Date:

Option(s) Rental Rate:

Building Condition

Table Summary

This table presents whether or not the various reports regarding the overall building condition are available.

  Yes No Comments
BPR      
BCR      
Base Building Refresh Required      
LCR      
Accessibility Report     Deficiencies identified:
Impact on Heritage Character      
Building Strategy / Other      

Tenant Considerations:
(General information on tenant, Asset, Strategic, Budget, DRAP, etc.)

Project Requirements

Table Summary

This table presents, for each space type, the amount of space required, the number of FTEs, the utilization rate and the number of parking required.

Space Type m2u m2r FTE's Utilization Rate
(m2u / FTE)
Parking Requirements
Office and support space          
SPS          
Other          
Total Space Required          

Additional Information: (Geographic boundaries, security, non compliance approval, floor loading, additional services, bicycle racks, access to loading zones, etc.)

Financial Assumptions (see appendices for analysis details)

Market & Financial Information

Table Summary

This table presents the Market Analysis Report and the Market Survey Report.

$ / m2 rentable Market Analysis Report (ref# / date) Market Survey Report (ref# / date)
Low High Low High
Net Effective Rent        
O&M        
Taxes        
Gross        
Parking ($ / stall)        

Fit-up Rate: m2u

Base Building Rate (Crown): m2u

Additional information / Source of information: (rates)

Identification and Analysis of Options

Options Considered:

  • Status Quo
  • Government space inventory
  • Option 3
  • Option 4

Non-Feasible Options and rational:

  • Option 5
  • Option 6

Options to be Analyzed:

  1. Option 1
  2. Option 2
  3. Option 3

Financial Analysis

  1. Option - PVCOA ($)
  2. Option - PVCOA ($)
  3. Option - PVCOA ($)

Sensitivity Analysis (if required):

Analysis of Non-Financial Factors of all Analyzed Options and Other Considerations:

Risk Analysis of all Analyzed Options:

Strategic Context

Table Summary

This checklist lists the policies and strategies related to a given project, and whether or not the project complies with the given policy and strategy, and the justification.

Policy / Strategy Compliance Justification
Yes No
National Investment Strategy      
SDS      
NPMS      
Signed TRP & CARQ      
Signed PPP      
Regional Investment Strategy      
Community-based Investment Strategy      
Six Principles of Direct Negotiation     If applicable, see Appendix X
Government of Canada Workplace 2.0 Fit-up      
Space Allocation Standards      
Federal Heritage      
BMP & AMP      

Recommendation

To proceed with…

Approval Authority & Funding

(See appendices)

Implementation Plan

  • Project Milestones
  • Date

Risk Management Plan for Recommended Option

Attach as appendix

Project Team

  • Project Team Members:
  • Position

Approval & Signatures

  • Action
    • Presented by:
      (Name/Position)
    • Reviewed by:
      (Name/Position)
    • Recommended by:
      (Name/Position)
    • Approved by:
      (Name/Position)
  • Date
  • Signature

Approval Authority for Direct Negotiation

Authority to direct negotiate is hereby granted.

  • Action
    • Approved by:
      (Name/Position)
  • Date
  • Signature

Appendices

REFIT for each option analyzed – Financial assumptions (as per regional governance)

Approval Authority and Funding – Cash flow

Definition of Acronyms

AMP
Asset Management Plan
BCR
Building Condition Report
BMP
Building Management Plan
BPR
Building Performance Report
CARQ
Client Accommodation Requirements Questionnaire
DRAP
Deficit Reduction Action Plan
ESDC
Employment and Social Development Canada
LCR
Lease Compliance Report
OI
Occupancy Instrument
PPP
Preliminary Project Plan
PVCOA
Present Value Cost of Accommodation
REFIT
Real Estate Financial Investment Tools
RPSRF
Real Property Services Revolving Fund
SPA
Special Purpose Allotment
SPS
Special Purpose Space
SDS
Sustainable Development Strategy
TRP
Tenant Requirements Package

Footnotes

Footnote 1
  • B123: FA&H SPA (including ESDC project)
  • B141: Capital
  • B143: Refit/Fit-up SPA
  • RPSRF: RPS Revolving Fund

Return to footnote referrer 1