National Project Management System real property projects thresholds matrix

Note

The determination of NPMS threshold for the Delivery Stage shall be based upon the total estimated cost of the project (including all taxes) necessary to complete all four project delivery phases.

Asset, other government department and tenant service projects

Real Property Projects Thresholds Matrix - Asset, Other Government Department and Tenant Service Projects (PDF version 322KB) (Alternative formats and plug-ins)

Project inception stage Project identification stage Project delivery stage
Project stream Definition Initiation Feasibility Analysis Identification close out Planning Design Implementation Close out
Asset and engineering asset project
NPMS full  (greater than $1 million) SOR PPP FR PCRA LF-IAR ICOD N/A N/A PMP LF-IAR PTO Footnote 2 COD
NPMS lite  (greater than $250,000 – less than $1 million) BMP or S-SOR S-PPP N/A N/A SF-IAR ICOD N/A N/A S-PMP SF-IAR Footnote 1 PTO Footnote 2 COD
NPMS ultra lite  (greater than $25,000 - less than $250,000) BMP or S-SOR N/A N/A N/A SF-IAR N/A N/A N/A N/A N/A PTO Footnote 2 N/A
Other government department project
NPMS full (greater than $1 million) N/A N/A N/A N/A N/A N/A PC SSA PMP AD Footnote 3 PTO Footnote 2 COD
NPMS lite (greater than $250,000 – less than $1 million) N/A N/A N/A N/A N/A N/A PC SSA S-PMP AD Footnote 3 PTO Footnote 2 COD
NPMS ultra lite  (greater than $25,000  – less than $250,000) N/A N/A N/A N/A N/A N/A N/A SSA N/A N/A PTO Footnote 2 N/A
Tenant service project
NPMS full (greater than $1 million) S-SOR N/A N/A N/A N/A N/A PC SSA PMP AD Footnote 3 PTO Footnote 2 COD
NPMS lite  (greater than $250,000 – less than $1 million) S-SOR N/A N/A N/A N/A N/A PC SSA S-PMP AD Footnote 3 PTO Footnote 2 COD
NPMS ultra lite  (greater than $25,000 – less than $250,000) S-SOR N/A N/A N/A N/A N/A N/A SSA N/A N/A PTO Footnote 2 N/A

Space projects

Real Property Projects Thresholds Matrix - Space Projects (PDF version 291KB) (Alternative formats and plug-ins)

Project inception stage Project identification stage Project delivery stage
Project stream Definition Initiation Feasibility Analysis Ident. close out Planning Design Implementation Close out
Space project – NPMS full (greater than 3,000 square metres [regions] / 5,000 square metres [National Capital Area])
Leased accommodation – PA no $ limit SOR TRP & CARQ PPP FR PCRA Footnote 4 PC See note Footnote 5 LF-IAR ICOD SSA PMP AD Footnote 6 PTO Footnote 7 COD
Renewal - exercise of options (no fit up) SOR TRP & CARQ PLAR or PPP N/A PCRA Footnote 4 N/A N/A LF-IAR ICOD N/A N/A N/A N/A N/A
Crown accommodation - PA no $ limit SOR TRP & CARQ PPP FR PCRA Footnote 4 PC See note Footnote 5 LF-IAR ICOD SSA PMP LF-IAR PTO Footnote 7 COD
All crown renewal (no fit up) Footnote 8 Follow Accommodation Management/Owner Investor processes N/A N/A N/A N/A N/A
Space project - NPMS lite (less than 3,000 square metres [regions] / 5,000 square metres [National Capital Area] and greater than 250,000 dollars)
Leased accommodation - PA greater than $1 million SOR Footnote 9 TRP & CARQ S-PPP N/A PCRA Footnote 4 PC See note Footnote 5 LF-IAR ICOD SSA S-PMP AD Footnote 6 PTO Footnote 7 COD
Renewal - exercise of options (no fit up) - PA greater than $1 million SOR Footnote 9 TRP & CARQ PLAR or S-PPP N/A PCRA Footnote 4 N/A N/A LF-IAR ICOD N/A N/A N/A N/A N/A
Crown accommodation - PA greater than $1 million SOR Footnote 9 TRP & CARQ S-PPP N/A PCRA Footnote 4 PC See note Footnote 5 LF-IAR ICOD SSA S-PMP LF-IAR PTO Footnote 7 COD
All crown renewal (no fit up) Footnote 8 Follow Accommodation Management/Owner Investor processes N/A N/A N/A N/A N/A
Leased accommodation - PA greater than $250,000 – less than $1 million N/A TRP & CARQ Footnote 10 S-PPP N/A N/A PC See note Footnote 5 SF-IAR ICOD SSA S-PMP AD Footnote 11 PTO Footnote 7 COD
Renewal - exercise of options (no fit
up) - PA greater than $250,000 – less than $1 million
N/A TRP & CARQ Footnote 10 PLAR or S-PPP N/A N/A N/A N/A SF-IAR ICOD N/A N/A N/A N/A N/A
Crown accommodation - PA greater than $250,000 -  less than $1 million N/A TRP & CARQ Footnote 10 S-PPP N/A N/A PC See note Footnote 5 SF-IAR ICOD SSA S-PMP SF-IAR PTO Footnote 7 COD
All crown renewal (no fit up) Footnote 8 Follow Accommodation Management/Owner Investor processes N/A N/A N/A N/A N/A
Space project - NPMS ultra lite
(less than 3,000 square metres [regions] / 5,000 square metres [National Capital Area] and less than 250,000 dollars but greater than 25,000 dollars)
Leased accommodation - PA greater than $25,000 -  less than $250,000 N/A TRP & CARQ Footnote 10 N/A N/A N/A N/A See note Footnote 5 SF-IAR N/A SSA N/A N/A PTO N/A
Short term lease renewal less than 12 months N/A TRP & CARQ Footnote 10 N/A N/A N/A N/A N/A SF-IAR N/A N/A N/A N/A N/A N/A
Crown accommodation - PA greater than $25,000 – less than $250,000 N/A TRP & CARQ Footnote 10 N/A N/A N/A N/A See note Footnote 5 SF-IAR N/A SSA N/A N/A PTO N/A
Short term renewal less than 12 months and under $25,000 Footnote 8 Follow Accommodation Management/Owner Investor processes N/A N/A N/A N/A N/A

Footnotes

Footnote 1

When an amended Project Approval (PA)/Expenditure Authority (EA) submission is not required to be sought to TB, an AD is required.

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Footnote 2

PTO is a Certificate of Substantial Performance (Interim).

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Footnote 3

AD is a documented evidence of Project Leader acceptance of design development drawings and substantive construction cost estimate.

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Footnote 4

PCRA is required for projects when PA is greater than $1 million.

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Footnote 5

Documented means of confirmed client funding.

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Footnote 6

AD is a documented evidence of project leader acceptance of design development drawings and substantive construction cost estimate. When an amended PA/EA submission is required to be sought, a LF-IAR is required.

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Footnote 7

 PTO is an interim certificate of completion of lessee's improvements for leased accommodation projects, and for crown accommodation projects, PTO is a certificate of substantial performance (interim)

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Footnote 8

Renewal of an occupancy instrument (OI) in a crown owned asset or in a non-expiring lease.

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Footnote 9

SOR is required by NCA only in addition to the requirement for TRP and CARQ.

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Footnote 10

NCA also requires that portion of SF-IAR is completed at this phase.

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Footnote 11

AD is a documented evidence of project leader acceptance of design development drawings and substantive construction cost estimate. When an amended PA/EA submission is required to be sought, a SF-IAR is required.

Return to footnote 11 referrer

Definition of acronyms and links to deliverables

AD
Approval document
BMP
Building management plan
CARQ
Client accommodation requirements questionnaire
COD
Close out document
EA
Expenditure authority
FR
Feasibility report
ICOD
Identification close out document
LF-IAR
Long form investment analysis report
NCA
National capital area
OGD
Other government departments
PA
Project approval
PC
Project charter
PCRA
Project complexity risk assessment
PLAR
Planned lease action report
PMP
Project management plan
PPP
Preliminary project plan
PTO
Product turn over
SF-IAR
Short form investment analysis report
SOR
Statement of requirements
S-PMP
Simplified project management plan
S-PPP
Simplified preliminary project plan
SSA
Specific service agreement
S-SOR
Simplified statement of requirements
TB
Treasury board
TRP
Tenant requirements package