Naming, Numbering and Metadata Standard

2. Principles of Naming

A naming and numbering standard is meant to allow people to:

  • find things accurately;
  • find things in an acceptable amount of time;
  • avoid storing duplicate items, especially duplicate items with different names; and
  • find a set of similar things with a unique characteristic.

The following principles apply:

  • A bad naming convention applied consistently is better than a good naming convention applied inconsistently.
  • Constraints in one system or media can affect naming conventions elsewhere in the process.
    • e.g. Writing CD-ROMs are limited to 64-character file names, which constrains the length of file names stored elsewhere.
  • Use terms and abbreviations found in the Secure Channel Glossary (restricted vocabulary).
  • Use one approved name to refer to a thing.
    • e.g. Refer to the Virtual Collaboration Service (VCS), not to SiteScape. SiteScape is the product name.
  • If ASCII sorting is required, zero-fill.
    • e.g. CR-0011.doc, CR-0100.doc
      not CR-11.doc, CR-100.doc
  • Identify things uniquely so that they are identifiable in any context.
    • This might be impossible for some elements of software where the filename might not be unique, e.g. setup.exe. In these cases, we rely on internal identification or storage in a folder.

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