2005-717 Management Control over IT Funding for Infrastructure Sustainability

Information Technology Services Branch

Recommendation 1

1. Take the lead to establish a governing body dedicated to considering matters related to IT infrastructure sustainability. This body should be representative of client Branches and accountable for, among other things: the approach to investment in IT infrastructure sustainability; the identification of IT investment priorities; and, the allocation of resources to those priorities.

Designated DG

CIO

Implementation Actions

1. Establish a revamped and simplified governance process for IM/IT, namely the Departmental IM/IT Steering Committee (DISC), reporting to the Departmental Operations Committee (DOC). DISC will be representative of all Branches and its mandate will include making recommendations on IM/IT Investments.

Action Implementation Date

Complete (01 NOV 2006)

Recommendation 2

2. Take the lead to propose a department-wide long-term IT infrastructure sustainability investment fund and develop a plan, in cooperation with client Branches, addressing both IT operating and IT capital investments that will contribute to the strategic objectives of the Department.

Designated DG

DG SM&D

Implementation Actions

1. Develop a business case for Information Technology (IT) Assets - Capital Rust Out and a TB submission to address the immediate requirement for "rust-out" funding.

Action Implementation Date

4Q 06/07

Designated DG

CIO

Implementation Actions

2. Propose a department-wide long-term plan for both IT operating and IT capital sustaining funds to be brought through the governance process described in Recommendation No. 1.

Action Implementation Date

4Q 06/07

Designated DG

DG PM

Implementation Actions

3. The IT-SSO will extend its current network line of business to include PWGSC network infrastructure and will update its pricing model accordingly.

Action Implementation Date

1Q 07/08

Designated DG

CIO

Implementation Actions

4. Develop a business case to transition PWGSC's Desktop environment to a Managed Service.

Action Implementation Date

3Q 07/08

Designated DG

DG SM&D

Implementation Actions

5. The IT-SSO will develop a clear, long-term approach to investing in IT infrastructure capital replacement.

Action Implementation Date

3Q 07/08

Recommendation 3

3. Ensure that risks related to IT sustainability are formally assessed, that mitigation strategies are developed, and that these risks and mitigation strategies are monitored and reported to senior management through their inclusion in the department's corporate risk management profile.

Designated DG

DG SM&D

Implementation Actions

1. ITSB will update risk management processes and tools used at the branch Business Operations Committee (BOC) to include IT Sustainability risks.

Action Implementation Date

4Q 06/07

Designated DG

DG BPMS

Implementation Actions

2. ITSB will establish a formal reporting mechanism to update the Departmental corporate risk management profile to include IT Sustainability risks.

Action Implementation Date

4Q 06/07