Roles and responsibilities of a company security officer

As a company security officer, you play a vital role in your organization's ability to meet the security requirements of federal government contracts.

You are the official point of contact with the Contract Security Program. You are accountable to the program on all contract security matters. Your work may be delegated in part to alternate company security officers.

In all of your work, you must comply with the Industrial Security Manual. Review the list below to find information on your roles and responsibilities.

On this page

  1. Organization security
  2. Personnel security
  3. North Atlantic Treaty Organization personnel clearances
  4. Contract security
  5. Subcontract security
  6. Accessing and safeguarding information and assets
  7. Security incidents
  8. Training and resources
  9. Reference sheet: Comply
  10. More information

1. Organization security

2. Personnel security

3. North Atlantic Treaty Organization personnel clearances

Once the employee requiring North Atlantic Treaty Organization (NATO) clearance has been security screened:

4. Contract security

5. Subcontract security

6. Accessing and safeguarding information and assets

7. Security incidents

8. Training and resources

The Contract Security Program offers the following training and support to company security officers and their alternates:

9. Reference sheet: Comply

Comply reference sheet - long description below
Description of the reference sheet: Comply

The title of the image is “Contract Security Program: Comply—Reference sheet.” The Public Services and Procurement Canada corporate signature appears at the top of the image. A disclaimer the reads “Note: Subject to change based on program updates” appears at the top of the image.

Security of information and assets

Transfer information and assets

Public Services and Procurement Canada (PSPC) ensures that information and assets that are transferred or exchanged as part of a sensitive Government of Canada (GC) contract, whether in Canada or abroad, are safeguarded throughout the process.

Aftercare

Aftercare comprises of a formal planned security briefing to personnel and the reporting of changes in circumstances, unusual incidents and behaviours.

Do not hesitate to report any suspicious behaviour, circumstances, or incidents by sending an email to:

ssidivisiondesenquetes.issinvestigationsdivision@tpsgc-pwgsc.gc.ca

Termination of employment

Upon termination of employment, engagement or assignment, all individuals must receive a formal debriefing. The security screening certificate and briefing form (TBS/SCT 330-47) is used to record that termination procedures have been completed.

Need-to-know principle

The need-to-know principle restricts employee’s access to sensitive information and assets based only on their duties.

Access is not based on title, status, rank or level of clearance.

Screen your personnel

Log into the online industrial security services (OLISS) portal to fill out and e-sign all personnel screening forms.

Reliability status

Protected A, B, or C information, assets or work sites:

Complete the form

Personnel screening, consent and authorization form (TBS/SCT 330-23E)

Security clearance

Confidential, Secret, Top Secret, North Atlantic Treaty Organization (NATO) information, assets or worksites.

Classified security clearance request: 75 business days

Complete the forms

Process times are based on complete and accurate forms.

Transfers and duplicates

If an employee already holds a screening with another government department or private sector company, you can simply transfer that screening to your organization.

A clearance may be duplicated when the employee holds a valid clearance with 1 or more private sector organizations registered in the PSPC Contract Security Program (CSP).

Please note that fingerprints and credit checks are required for all new, update and upgrade personnel screening applications.

Maintain your organization security clearance

Organizations must report any corporate changes as soon as they occur to PSPC.

Upgrade organization clearance

To upgrade an organization clearance to a higher level clearance, a GC-approved source must sponsor the organization.

Abide by your security agreement form (annex 3-G)

The Public Services and Procurement Canada security agreement contains the terms and conditions that the organization agreed to comply with at all times during the contract.

Appointing an alternate company security officer

At least one alternate company security officer (ACSO) must be appointed at the facility of the organization where the company security officer (CSO) is located.

At least 2 security officers must be appointed at each additional facility of the organization with document safeguarding capability (DSC).

Appointing a new company security officer

Prior to departure, a CSO must ensure a new CSO is cleared, appointed and trained.

Contact us

National Capital Region:
613-948-4176
Toll-free:
1-866-368-4646
Email:
ssi-iss@tpsgc-pwgsc.gc.ca
Website:
Security requirements for contracting with the Government of Canada

At the bottom of the image, there are 3 links that read “go to: subcontract,” “go to: secure worksites” and “go to: international industrial security.” These link to the following:

10. More information

Consult section 104. Responsibilities of the company security officer of the Industrial Security Manual.

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