Obtain security screening for your organization

Is your organization bidding on a Government of Canada or foreign government contract with security requirements? Whether a one-person consulting firm or a large corporation, your organization must be screened through the Contract Security Program. This must happen before you start work on the contract, and sometimes before you bid.

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Types of organization security clearances

Eligible organizations

The Contract Security Program provides security screening services to organizations working on sensitive government contracts. These organizations must be:

Eligible organizations include:

Screening process

1. Getting sponsored

To be registered and screened through the program, your organization must first be sponsored by a source approved by the Government of Canada.

An approved source may include:

Your organization may reach out to an approved source directly. Consult the request for proposal to find the contact information for an approved source.

Consult the reference sheet: Get a sponsor.

Approved source for international contracts

For international contracts, an approved source will be either:

The approved source will be acting on behalf of a foreign company or government that is contracting to your organization.

Learn more about international contract security requirements

Approved source for subcontracts

For subcontracts, an approved source may be a private sector organization. Also called a prime contractor, this is an organization that is already registered in the Contract Security Program and working on active contracts.

Learn more about subcontracting security requirements

Submitting a request for organization security screening

To request an organization security screening, the approved source must complete the following form for submission to the Contract Security Program:

Request for private sector organization screening form

The form:

Prime contractors submitting a request for private sector organization screening form for a subcontractor must also complete and submit a security requirements check list (TBS/SCT 350-103) for the subcontract.

2. Getting registered

The program will review the private sector organization screening form once completed by the approved source. If approved, the program will start the registration process.

Consult the reference sheet: Register.

3. Getting screened

The program will contact your organization directly to initiate the screening process. You will be asked to:

  1. Complete an application for registration. In the application you will provide:
    • information about your organization’s structure, ownership and legal status
    • names of key senior officials:
      • A key senior official is a senior member of your organization who influences your organization’s policies or practices in the performance of protected and classified contracts, and may be an owner, officer, director, executive, partner or board member
      • If applying for a facility security clearance, you will need to determine which of your key senior officials will require clearance
  2. Appoint a company security officer and alternate company security officer. If you are a sole proprietor or a consultant you will act as both a company security officer and key senior official
  3. Complete the required personnel security screening forms

The program will assess the information provided before granting or denying a clearance. You will be contacted directly when the program has determined the results of your organization security screening.

Security agreement for organization clearance

During the registration process, you will complete a legal agreement between the organization and the federal government that requires your organization to abide by the requirements of the Industrial Security Manual.

Duration of the screening process

The screening process begins once the request for private sector organization screening form has been accepted.

The length of the screening process depends on many factors, including completeness of forms and the complexity of the screening required.

Estimated timelines for organization screenings

Additional physical security clearances will add to these timeframes.

Contact the Contract Security Program if you have questions about the screening process.

Clearance validity period

Your clearance will continue to be valid as long as it is required and renewed.

Learn how and when to renew or upgrade your organization security clearance

Maintain your organization security clearance

The information you supply to obtain your clearance must be kept up to date. If changes are not reported and not addressed, your organization clearance will no longer be in good standing, and this will impact your ability to bid on contracts. For example, you will be considered non-compliant if your company security officer leaves and you do not appoint a replacement.

Reference sheet: Get a sponsor

sponsor reference sheet - long description below
Description of the reference sheet: Get a sponsor

The title of the image is “Contract Security Program: Get a sponsor—Reference sheet.” The Public Services and Procurement Canada corporate signature appears at the top of the image. A disclaimer the reads “Note: Subject to change based on program updates” appears at the top of the image.

Approved sources

A private sector organization must be sponsored by a Government of Canada (GC)-approved source to register in the Public Services and Procurement Canada (PSPC) Contract Security Program (CSP).

Government of Canada-approved sources

The approved Canadian source must submit a request for private sector organization screening form (PSOS) to PSPC along with a security requirements checklist (SRCL) for subcontracts.

Consult the screening process.

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Sponsorship process

In the PSOS, the approved source must clearly demonstrate that an organization will need access to sensitive information, assets or worksites as part of a government contract or subcontract with security requirements.

PSPC will contact the sponsored private sector organization in order to collect the necessary information to appoint and security clear a company security officer (CSO), and key senior officials (KSOs) as required.

Sponsor a subcontractor

Canadian prime contractors who hold an active contract and are in good standing with the PSPC program must submit a request for private sector organization screening form for a subcontractor who is not registered with the PSPC CSP.

The Canadian prime contractor must also complete and submit a security requirements checklist (SRCL) (TBS/SCT 350-103) that identifies the subcontract security requirements to PSPC.

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If document safeguarding is required, PSPC will appoint a field industrial security officer (FISO) to schedule and conduct a physical security inspection of the organization’s facility.

PSPC will conduct the necessary security screenings for the newly appointed CSO and KSOs, as required.

PSPC will then send an email to the organization to initiate the organization security screenings.

The organization must then return all duly completed forms within 30 days of receipt, to PSPC.

PSPC will advise the organization if the organization security clearance has been granted. If granted, PSPC will send the briefing certificate and the CSO or alternate company security officer (ACSO) appointment forms to the organization.

If the approved source failed to demonstrate the contractual requirements, they’ll be advised that their sponsorship was rejected and why.

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Contact us

National Capital Region:
613-948-4176
Toll-free:
1-866-368-4646
Email:
ssi-iss@tpsgc-pwgsc.gc.ca
Website:
Security requirements for contracting with the Government of Canada

At the bottom of the image, there is a link that reads “next step: register,” which links to the next reference sheet: Register.

Reference sheet: Register

Register reference sheet - long description below
Description of the reference sheet: Register

The title of the image is “Contract Security Program: Register—Reference sheet.” The Public Services and Procurement Canada corporate signature appears at the top of the image. A disclaimer the reads “Note: Subject to change based on program updates” appears at the top of the image.

Register

Once an organization receives their registration package, they have 30 days to complete and submit the registration forms to the Public Services and Procurement Canada (PSPC) Contract Security Program (CSP).

Registration forms

If an organization needs document safeguarding capability (DSC), please consult our reference sheet: Secure worksites.

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Appoint a security official

During the PSPC CSP registration process, the organization will need to appoint a company security officer (CSO) and an alternate company security officer (ACSO).

PSPC is not authorized to provide information on private sector organizations or personnel registered in the CSP except to the CSO or ACSO.

A company security officer must be:

Processing times for personnel security screening requests

There is no cost to register with the PSPC CSP.

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Company security officer responsibilities

Organization security

Personnel security

Validity of personnel security screenings

Processing times for organization clearance requests

Contact us

National Capital Region:
613-948-4176
Toll-free:
1-866-368-4646
Email:
ssi-iss@tpsgc-pwgsc.gc.ca
Website:
Security requirements for contracting with the Government of Canada

At the bottom of the image, there is a link that reads “next step: comply,” which links to the next reference sheet: Comply.

More information

The program offers contract security training webinars:

Register for the webinar: How to obtain a clearance with the Contract Security Program

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