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PWGSC > Imaging Product Management Group > Desktop and Network Printers > Reporting Requirements

Reporting Requirements

National Master Standing Offer
EZ107-060001/001/VAN to EZ107-060001/006/VAN
Desktop and Network Printers including Accessories, Supplies and Services

A.25 Reporting Requirements

(a) Standing Offer Activity Reports: The Offeror must provide Standing Offer Activity Reports on usage of the Standing Offer to the Contracting Authority, using a Microsoft Excel spreadsheet that will be provided at the time the Standing Offer is issued. Every Call-up made against the Offeror's NMSO (including those made through the Offeror's Authorized Agents) must be included, each as a separate line item (even if delivery has not yet been made).

(b) Quarterly Reporting Periods: The Offeror must submit the Standing Offer Activity Reports for each Quarter. The Standing Offer Activity Reports must be completed and forwarded to the Contracting Authority no later than the end of the month following completion of the Quarter.

(c) Content of Activity Reports: The standard reporting spreadsheet will contain two (2) sheets for every Quarter: the Summary Report and the Detailed Report. The following fields will make up the reports:

(i) Summary Report

(A) Sub-Category Number

(B) Number of Call-Ups (i.e., number of orders, not line items)

(D) Total Value of Sales for Period

(E) Value of Sales to Date against NMSO

(ii) Detailed Report

(A) Sub-Category Number

(B) Requesting Department

(D) Order Number (Call-Up number)

(E) Printer Model/Option/Consumable Name

(F) Part Number

(G) Item Quantity

(H) Date of Order Receipt, or Order Entry

(I) Date of Delivery

(J) Value of Order

(c) Complete Information: All data fields of the Activity Report must be completed. If some data is not available, the reason must be indicated in the Activity Report. If no goods or services are provided during a given period, the Offeror must still provide a "NIL" report.

(d) Failure to Submit Activity Reports: The Offeror acknowledges that failure to deliver complete and accurate Activity Reports on schedule may result in PWGSC obtaining this information and charging the Offeror the cost and/or in PWGSC withdrawing authority to use the Standing Offer and/or applying vendor performance corrective measures.