Invoicing and Payment

National Master Standing Offer
EZ107-060001/001/VAN to EZ107-060001/006/VAN
Desktop and Network Printers   including Accessories, Supplies and Services

Financial, Liability and Insurance

B.15 Invoicing and Payment

(a) Payment for Products: For the supply, delivery (FOB destination) and configuration of the Products identified in the Call-up, the ancillary equipment, required software, user manuals, and one-year on-site Warranty Services, the Contractor will be paid the firm unit price in the Best Value Grid on the IPMG website on the date of the Call-up for the appropriate tier (based on the volume of Products ordered).

(b) Payment for Upgrade to Warranty Service: For the provision of an upgrade of the one-year on-site Warranty Services, the Contractor will be paid the price on the Best Value Grid on the IPMG website on the date of the Call-up.

(c) Payment for Installation of Printers: For the installation of printers (if requested in the Call-up), the Contractor will be paid the firm installation prices set out in the Best Value Grid on the IPMG website on the date of the Call-up. This price includes all travel, labour, parts, other materials and all other related costs for the provision of installation service at locations anywhere in Canada within a radius of 100 km of any city or town with a population of at least 30,000 (except CLCA areas).

(d) Payment for Installation of Optional Items: An installation price for Optional Items may be charged if set out in the Best Value Grid on the IPMG website, but only if the Optional Item is ordered and installed on-site after the original delivery of the printer (that is, the installation price for a printer includes the installation any associated Optional Items, except where that Optional Item is ordered separately and installed later).

(e) Payment for Consumables: For Consumables, the Contractor will be paid the firm prices set out in the Best Value Grid on the IPMG website on the date of the Call-up.

(f) Negotiated Prices: If the Call-up was issued by the Contracting Authority, all prices will be as negotiated by the Contracting Authority. Any additional or revised terms and conditions will form part of any negotiated Call-up.

(g) Taxes and Surcharges:

(i) GST/HST: The Goods and Services Tax (GST) and the Harmonized Sales Tax (HST) are extra. GST/HST, to the extent applicable, must be incorporated into all invoices and progress claims and will be paid by Canada. GST/HST must be shown as a separate item on invoices and progress claims. All items that are zero-rated, exempt, or to which the GST/HST does not apply must be identified as such on all invoices. The Contractor agrees to remit to Canada Revenue Agency any GST/HST paid or due.

(ii) Provincial Sales Tax: The prices do not include provincial sales tax. If a provincial sales tax license number or a signed Certificate of Exemption is not provided in a Call-up, the provincial sales tax, if applicable, may be added to the invoice by the Contractor as a separate item and will be paid by Canada (unless Canada provides the provincial sales tax license number or a signed Certificate of Exemption with its payment).

(iii) Alberta Advance Disposal Surcharge: If the Product is delivered to a location in Alberta, all unit prices are exclusive of the Alberta Advance Disposal Surcharge (ADS), unless otherwise indicated. The ADS is extra to the price and will be paid by Canada. If the province where the printer is delivered has a program similar to the one that has been put into place in the province of Alberta, the applicable surcharge will be extra to the prices and amounts in the Standing Offer and will be paid by Canada.

(h) Invoicing: Invoices may be issued by the Contractor or its Authorized Agent. The invoice must be in the Contractor's or its Authorized Agent's own form and must be in accordance with Standard Instructions and Conditions 9403-6, Part C (Conditions), section 4. The Contractor must send the invoice to the Authorized User in accordance with any instructions detailed in the Call-up and must not submit an invoice before delivery of the Products to which it relates. Any invoices where items or group of items cannot be easily identified will be sent back to the Contractor for clarification with no interest or late payment charges applicable to Canada.

(i) Payment: Canada will pay the Contractor within thirty (30) days following the Acceptance Date or thirty (30) days following the date on which an invoice and substantiating documentation are received according to the terms of this Contract, whichever is later. If Canada disputes an invoice for any reason, Canada will pay the Contractor the undisputed portion of the invoice, as long as the undisputed items are separate line items on the invoice and are otherwise due and payable. In the case of disputed invoices, the invoice will only be deemed to have been received for the purposes of Section 15 of General Conditions 9601 (Interest on Overdue Accounts) once the dispute is resolved.

(j) Payments Directed to Authorized Agent: If this Contract is being performed by an Authorized Agent on behalf of the Contractor, Canada is entitled to forward payment either to the Contractor or to its Authorized Agent that performed the work. Receipt by the Authorized Agent of payment will be deemed to be receipt by the Contractor of such payment.

(k) Credit Card Payment: The Contractor will not add any surcharge for payment by credit card.