5. Procedures for reporting

Reporting instructions for Crown corporations and other reporting entities - Top of the page navigation

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R: Revision

All amounts are to be rounded to the nearest thousand dollars (ensure that no decimals are input in the Crown corporation (CC) Forms as they cause rounding issues during the consolidation process). Balances and transactions of $100,000 and above are to be individually reported under each category / heading except where specifically mentioned otherwise.

RWhen filling out the CC Forms, do not override the cells that contain pre-populated formulas and links to other CC Forms (presented in greyed-out cells). Also, if a cell in a CC Form is not applicable or the value is nil, write "N/A" or insert the number "0" to indicate that the requested information has not been overlooked. Updated CC Forms must be forwarded as soon as possible to the Receiver General if corrections are made following discussions with the OCG.

For some items listed under sections 5.1 (Assets, liabilities and equity), 5.2 (Revenues and expenses), 5.3 (Equity accounts), 5.5 (Supplementary information on borrowings, contingent liabilities, contingent assets, contractual obligations and contractual rights), 5.6 (Change in accounting policies or unusual transactions), 5.7 (Reconciliation between International Financial Reporting Standards (IFRS) and Public Sector Accounting Standards (PSAS)), 5.8 (Related party transactions) and 5.9 (Insurance programs), Crown corporations and other reporting entities must report the outstanding balances at the end of each quarter and revenue and expense results on a cumulative basis from April 1 to the end of each quarter. For items listed under 5.4 (Annual supplementary information on capital assets and assets under capital leases) report transactions from April 1 to March 31, and balances as at March 31.

Balances and transactions with Government organizations or Crown corporations and other reporting entities must be shown separately on forms CC‑1, CC‑1a, CC‑2 and CC‑2a for statement of financial position items and forms CC‑3, CC‑3a and CC‑3b for revenue and expense items (even though they may have been netted against another item in the financial statements of the entity). Similarly, forms CC‑4, CC‑4a and CC‑4b must show items affecting contributed surplus, accumulated profits or losses, net assets or liabilities, capital stock, other equity accounts / funds, accumulated other comprehensive income or losses and accumulated remeasurement gains or losses.

Crown corporations and other reporting entities created during the fiscal year are to be considered part of the list appearing in appendix A or form CC-12. This also applies to wholly-owned subsidiaries that will be presented in the Public Accounts. If a Crown corporation or another entity is sold or privatized, that entity will be deemed to be excluded from the list of appendix A or form CC‑12 in the year after the sale or the privatization is finalized.

When shares of a Crown corporation are offered to parties outside the Government, thus reducing the Government's ownership to less than 100%, the Crown corporation is no longer wholly-owned and, therefore, loses its status of Crown corporation. In the event that the organization continues to be controlled by the Government of Canada, forms will still be required.

If control is not maintained, the investment in the organization will be recorded at cost and the organization will be reclassified as a portfolio investment.

The following transactions and balances must be itemized to aid in the reconciliation of transactions between the Government of Canada and each Crown corporation or other reporting entity and among Crown corporations or other reporting entities themselves:

Please refer to form CC‑12 for a list of Crown corporations and other reporting entities while completing the CC Forms. Entities not listed on this form are considered third parties.

The St. Lawrence Seaway Management Corporation reports on two or more divisions or sets of operations, funds / programs and/or special accounts in its audited financial statements. In order to properly compile data from the entity, more detail is required to identify the separate divisions, funds / programs or special accounts that are part of it. Consequently, a complete set of forms CC‑1 to CC‑8 and CC‑10 is required from the Corporate account, Capital fund trust and the Employee termination benefits trust fund.

5.1 Forms CC‑1, CC‑1a, CC‑1b, and CC‑1c (Assets) and forms CC‑2, CC‑2a, CC‑2b‑1, CC‑2b‑2, CC‑2b‑3, CC‑2b‑4, CC‑2b‑5, CC‑2c, CC‑2d, CC‑2d‑1, CC‑2d‑2, CC‑2e and CC‑2f (Liabilities and equity)

Forms CC‑1 and CC‑2 are designed to distinguish between financial and non-financial assets, liabilities and equity accounts. Assets and liabilities are in turn segregated between third parties, the Government of Canada, enterprise Crown corporations and other government business enterprises and consolidated Crown corporations and other entities. The financial position items listed on the forms are those most commonly used. Financial position items not specifically listed on the forms should be identified separately under "Other" with an appropriate description.

Forms CC‑1a and CC‑2a are required to facilitate the reconciliation of trade receivables / payables, appropriations receivable / payable between the Government of Canada and each Crown corporation and other reporting entity and among Crown corporations and other reporting entities. Individual balances of $1 million or more should be identified and balances of less than $1 million can be grouped together to make up the total reported on forms CC‑1 and CC‑2. This supporting detail is only required for March 31.

For investments with the Government of Canada and Crown corporations and other reporting entities reported on form CC‑1, details of any unamortized discounts / premiums or unrealized fair value gains / losses of these financial assets must be provided on form CC‑1a. The specification of the investment certificate (for example, Marketable bonds, Treasury bills, etc.) as well as the certificate series and maturity date is required for adjustments in the Public Accounts of Canada. When applicable, details must be provided on form CC‑1a for March 31, preliminary and final submissions.

When applicable, consolidated Crown corporations and other entities are required to complete the trade accounts receivable with third parties, other receivables, accrued interest, fees, etc. and trade accounts receivable with enterprise Crown corporations and other government business enterprises supporting details schedule on form CC‑1c for March 31, preliminary and final submissions.

Borrowings from third parties reported on form CC‑2 must include accrued interest. The end of period balance should agree with the corresponding amounts reported on form CC‑6.

Borrowings and notes payable from the Government of Canada reported on form CC‑2 must include accrued interest. The end of period balance should agree with the corresponding amounts reported on form CC‑2e.

When applicable, the schedule for "deferred capital funding" on form CC‑2a must be completed for March 31, preliminary and final submissions.

Any equity that by statute is to be used for the benefit of a certain group of third parties should be reported as other liabilities, with the appropriate description.

All Crown corporations and other reporting entities must report the financial instruments information on form CC‑1b and CC‑2c. These forms are designed to gather information on financial instruments even when they are also presented elsewhere in the entity's forms submission. The forms require the Government of Canada values based upon PSAS, the Fair values and general ledger values. However, only consolidated Crown corporations and other entities must report the Government of Canada values based upon PSAS. Financial instruments information for the following categories of financial assets and financial liabilities must be reported:

Note
The amount in the column "Government of Canada PSAS value" of form CC‑1b refers to the amount measured under the Canadian PSAS before the release of the new Public Sector (PS) 3450-Financial Instruments, which is not yet adopted by the Government of Canada. Consequently, PS 3030-Temporary Investments, PS 3040-Portfolio Investments and PS 3050-Loans Receivable are still in force in measuring the "Government of Canada PSAS value".

All Crown corporations and other reporting entities must report the financial position item "Environmental liabilities" on form CC‑2. Consolidated Crown corporations and other entities must also complete form CC‑2d which is designed to provide more detailed information regarding "remediation liabilities for contaminated sites" and "asset retirement obligations". Consolidated Crown corporations and other entities that are disclosing contingent liabilities, measurement uncertainty related to contaminated sites or have sites suspected of contamination for which they have not recognized a liability must also complete form CC‑2d‑1. Consolidated Crown corporations and other entities that are not recording their contaminated sites in the Federal Contaminated Sites Inventory (FCSI) must also complete form CC‑2d‑2.

Form CC‑2d: Supporting details

Table 1: Remediation liabilities for contaminated sites

In accordance with PS 3260, all consolidated Crown corporations and other entities must recognize a remediation liability when all recognition criteria are met. (PS 3260.08) In addition disclosure must be made of the following:

This information is included in forms CC‑2d and CC‑2d‑1.

The Government of Canada has currently established a list of 10 categories for nature and source of liability (or contaminant). The categories are included on form CC‑2d. The remediation liability must be reported under the appropriate category.

If recoveries are expected, the closing balance of expected recoveries should be identified separately and then netted against the closing liability.

Closing liability balances should be discounted using a net present value technique if cash flows required to settle the liability are expected to occur over extended future periods. The undiscounted amount of the liability must also be reported. The undiscounted liabilities should also be adjusted for inflation (CPI- Consumer Price Index) and presented excluding any expected recoveries.

In addition, there are 7 questions that must be answered in order to meet the disclosure requirements. These questions are included on form CC‑2d.

Table 2: Asset retirement obligations

Consolidated Crown corporations and other entities that have reported asset retirement obligations must provide a detailed breakdown of that category including the applicable discount rates and basis, estimated number of years to resolve the obligation, inflation rate applied and the amount for each item presented.

Form CC‑2d is only required for March 31, preliminary and final submissions.

Form CC‑2d‑1: Supporting details

Remediation liabilities for contaminated sites:

The details of all sites disclosing a contingent liability, measurement uncertainty and also sites suspected of contamination where liabilities were not recorded should be reported on form CC‑2d‑1.

For sites disclosing a contingent liability, the FCSI site number or site name, the amount disclosed, the nature and source of the contaminant, and the reason for not recognizing a remediation liability should be identified. Note that the only reason to disclose a contingent liability is due to uncertainty related to responsibility that is currently undeterminable. Inability to estimate the cost does not constitute a contingent liability. The estimate of the contingent liability associated with the costs for remediation should be reported on form CC‑2d‑1. Please note that if a contaminated site is involved in litigation, the estimate of the contingent liability associated with the damages should be reported on form CC‑6a for enterprise Crown corporations and other government business enterprises, and on form CC‑6b‑1 for consolidated Crown corporations and other entities. The estimate for damages should not be reported on form CC‑2d‑1.

Measurement uncertainty disclosure should also be reported on form CC‑2d‑1. Sites disclosing measurement uncertainty, as per PS 2130, should report the FCSI site number, or name, the amount currently recognized as a remediation liability, the nature and source of contaminant, both the lowest and highest estimate, and the reason for measurement uncertainty, and respond to the 2 questions on the form, that is the amount expected to change within the year and is the amount considered material.

Liabilities that have not been recognized on sites suspected of contamination must be reported on form CC‑2d‑1. The name of the site, location, reason for not recognizing a liability, an explanation for the reason and an action plan to address must be included.

Form CC‑2d‑2: Supporting details, environmental liabilities – remediation liabilities

All consolidated Crown corporations and other entities that are recording or disclosing liabilities for contaminated sites should be reporting this information in the FCSI. Please contact Stephen Hamilton 613‑369‑3078. Consolidated Crown corporations and other entities that are NOT reporting sites in FCSI must complete form CC‑2d‑2 and identify all contaminated sites.

Form CC‑2e: Supporting details, borrowings and notes payable from the Government of Canada

Enterprise Crown corporations and other government business enterprises are required to report additional information on the borrowings and notes payable from the Government of Canada. Form CC‑2e requires detail on any unamortized (discount) / premium and any unrealized gains / (losses) on borrowings or notes payable from the Government of Canada. This information is used to eliminate any unrealized inter-organizational gains and losses as required by the modified equity basis of accounting.

Form CC‑2f: Supporting details, deferred revenues

When applicable, consolidated Crown corporations and other entities are required to complete the deferred revenues supporting details schedule on form CC‑2f for March 31, preliminary and final submissions.

5.1.1 Forms CC‑2b‑1, CC‑2b‑2, CC‑2b‑3, CC‑2b‑4 and CC‑2b‑5 (Assets and Liabilities: supporting details, pensions and other employee future benefits)

Forms CC‑2b‑1, CC‑2b‑2, CC‑2b‑3, CC‑2b‑4 and CC‑2b‑5 are applicable only to consolidated Crown corporations and other entities identified in appendix A. The CC Forms are designed to report information related to pensions and other employee future benefits and are used to prepare the Public Accounts of Canada.

In order to accurately report pensions and other employee future benefits in the Public Accounts of Canada, it is important that the information provided is complete and accurate and is presented in the established format and in accordance with these instructions. The Government and the consolidated Crown corporations and other entities may account for and present the information differently in their respective financial statements; therefore, some realignment or modification may be necessary to conform with the basis of accounting followed by the Government and with the presentation of the CC Forms.

All CC Forms in this section are mandatory and should be completed on an annual basis and included in the package submitted to the Receiver General.

Consolidated Crown corporations and other entities that report under IFRS and have funded defined pension plans are required, for the purpose of reporting in the CC Forms, to re-measure annually their accrued pension obligations using expected rates of return on plan assets for discount rates as recommended in PSAS. Consequently, this requirement applies only to Canadian Air Transport Security Authority, Canadian Broadcasting Corporation and Via Rail Canada Inc.

Note
Funded plans refer to benefit plans for which plan assets are segregated and restricted in a trust or other legal entity separate from the reporting entity; these plans include benefit plans that are partially funded and, therefore, are in a deficit position.

Re-measuring the unfunded defined benefit plans to conform to PSAS requirements is not mandatory at this point for consolidated Crown corporations and other entities that report under IFRS.

Note
Unfunded plans refer to benefit plans for which no plan assets are segregated and restricted in a trust or other legal entity separate from the reporting entity.

However, all consolidated Crown corporations and other entities must complete the sensitivity analysis on form CC‑2b‑5. The sensitivity analysis will allow the Office of the Comptroller General (OCG) to assess, in particular, whether the impact of the difference between IFRS and PSAS discount rates is material.

RBecause of materiality, and/or depending on the individual circumstances of each organization, the OCG may request additional information or set other specific reporting requirements in order to ensure full compliance with PSAS. In these cases, the OCG will communicate directly with the specific Crown corporations and will notify the Receiver General if applicable.

CC Forms are designed so that only the combined totals for all funded pension plans, all unfunded pension plans and all other employee future benefits are reported.

Ensure that all amounts / items are properly reported and classified; the use of the "Other" category should be kept to a minimum (if the category "Other" is used, provide an appropriate description based on the nature of the amount / item).

To facilitate the completion of the CC Forms related to pensions and other employee future benefits, it is recommended to complete the CC Forms in the following order:

  1. CC‑2b‑2: Reconciliations of accrued benefit obligations and plan assets
  2. CC‑2b‑3: Expense
  3. CC‑2b‑1: Reconciliations of future benefit asset (liability) and unamortized net actuarial (loss) gain
  4. CC‑2b‑4: Supplementary information
  5. CC‑2b‑5: Assumptions, actuarial valuations and sensitivity analysis

CC‑2b‑1: Reconciliation of future benefit asset (liability)

Part A

The purpose of Part A of form CC‑2b‑1 is to reconcile the accrued benefit obligation of the defined benefit plans to the amount presented in the statement of financial position as at March 31 (on forms CC‑2 or CC‑1). Amounts should be entered as follows:

Accrued benefit obligation, end of year
This amount is carried-over from form CC‑2b‑2, where it is calculated and entered as a negative value.
Plan assets, end of year
This amount is carried-over from form CC‑2b‑2, where it is calculated and entered as a positive value.
Unamortized net actuarial loss or (gain)
For Public Accounts purposes, all consolidated Crown corporations and other entities are required to account for and report actuarial gains and losses in accordance with PSAS. Therefore, consolidated Crown corporations and other entities must continue to defer and amortize these actuarial gains and losses over a reasonable future period, such as the expected average remaining service life (EARSL) of employees . Amortization may commence in the period following the determination of the actuarial gains / losses. Accelerated amortization may occur following a plan amendment, curtailment or settlement.

The unamortized net actuarial gain (loss) represents the amount as at the consolidated Crown corporation or other entity's year-end. The amount should be entered as a negative value for an unamortized net actuarial gain and as a positive value for an unamortized net actuarial loss.
Amounts after measurement date up to March 31
If the measurement date is other than March 31, the amount of employer contributions made to funded plans and benefits paid directly by the consolidated Crown corporation or other entity for unfunded plans between the measurement date and March 31 should be recorded in the reconciliation to arrive at the amount of future benefit asset (liability) at March 31.
Valuation allowance
The valuation allowance represents the extent to which an accrued benefit asset is impaired when there is a plan surplus for accounting purposes that the consolidated Crown corporation or other entity is not entitled to benefit from fully. The CPA Canada Public Sector Accounting Handbook provides guidance on the limit of the carrying amount of an accrued benefit asset. Consolidated Crown corporations and other entities must record a valuation allowance for funded plans in accordance with PS 3250 Retirement Benefits.

Note
Consolidated Crown corporations and other entities that are required to re-measure their accrued pension obligations under PSAS must ensure that they re-assess their valuation allowance under PSAS as they may need to adjust or record an amount.

Future benefit asset (liability), net of valuation allowance
It is important to ensure that the amount of future benefit asset (liability), net of valuation allowance, as at March 31, equals the sum of the amounts presented on the Statement of assets (form CC‑1) and the Statement of liabilities and equity (form CC‑2). Therefore, if this amount does not equal the sum of the amounts on form CC‑1 and CC‑2, variances should be explained in the section "Other amounts not included in the above reconciliation"; details of the nature and amount of the variances should be provided.

Note
Even though the information on the funded pension plans is aggregated in the supporting CC Forms, plans with future benefit asset are segregated from plans with future benefit liability and presented accordingly in the financial statements (form CC‑1 and form CC‑2). Therefore, future benefit asset for funded plans must not be netted against future benefit liability for funded and unfunded plans, but rather presented separately on form CC‑1.

Additional Information
For the benefit plans that are in a deficit position (not fully funded plans and unfunded plans), provide a breakdown of the accrued benefit obligation and plan assets at March 31.
Part B

The purpose of Part B of form CC‑2b‑1 is to provide continuity schedules which help to reconcile the future benefit asset (liability) and unamortized net actuarial gain (loss). If calculated amounts do not agree to the amounts in Part A, details of the nature and amount of the variances should be provided. The greyed-out cells are linked to other CC Forms to ensure that proper amounts are included in the reconciliation. These cells should not be overridden. The information on the variances must be entered into the blank cells only (for example, opening balances, stub period adjustments from prior year, one-time adjustments).

CC‑2b‑2: Reconciliation of accrued benefit obligation and plan assets

Reconciliation of accrued benefit obligation
The reconciliation of the accrued benefit obligation is based on the Crown corporation or other entity's measurement date.

Consolidated Crown corporations and other entities that report under IFRS are required, for the purpose of reporting in the CC Forms, to re-measure annually the accrued obligation of their funded defined pension plans using expected rates of return on plan assets for discount rates as recommended in PSAS. This requirement applies only to Canadian Air Transport Security Authority, Canadian Broadcasting Corporation and Via Rail Canada Inc.

The accrued benefit obligation at the beginning of the year should be the amount of accrued benefit obligation at the end of the year reported on the prior year's CC Form. If the opening balance has been restated, record the amount of restatement separately as "Prior period restatement".
Reconciliation of plan assets
This portion of the reconciliation pertains only to funded defined benefit plans. Unfunded defined benefit plans do not have plan assets; therefore, no amount of contributions and benefits paid should be reported in the reconciliation. This presentation may differ from the presentation used in the Crown corporation and other entity's financial statements, where benefits paid and matching amount of contributions may be recorded.

The reconciliation of the plan assets is based on the Crown corporation or other entity's measurement date.

Plan assets at the beginning of the year should be the amount of plan assets at the end of the year reported on the prior year's CC Form. If the opening balance has been restated, record the amount of restatement separately as "Prior period restatement".

Actuarial gains or (losses) on plan assets represent the difference between the actual and the expected return on plan assets. The expected return on plan assets and the actuarial gains or (losses) on plan assets must be disclosed separately. Special consideration should be given to this item as the presentation required on the CC Form may vary from the presentation used in the Crown corporation and other entity's financial statements.

Contributions receivable from employees for past service buyback elections are not included in investments but shown as a separate line item.
Additional information
Provide additional information as requested in this section.

CC‑2b‑3: Expenses and contributions

Total expenses for the year comprise the benefit expense and net interest expense which should be reported separately both on the form CC‑2b‑3 and in the Statement of revenue and expenses (form CC‑3).

Benefit expense
Total benefit expense, as presented in the supporting schedule, is comprised of defined benefit plan expense, defined contribution plan expense, multi-employer plan expense accounted for as a defined contribution plan and contractual termination benefits, as applicable. Employer contributions to the public service pension plan must be included as a separate line item in the benefit expense.
Defined benefit plan expense
The amount related to each component of the defined benefit plan expense must be provided.

The employer's share of the cost of benefits earned (benefits earned less employee contributions) and the cost of plan amendments, curtailments and settlements should carry-over from the reconciliation of the accrued benefit obligation (form CC‑2b‑2). The amortization of actuarial gains (losses) have to be accounted for in accordance with PSAS. Under PSAS, the actuarial losses and gains must be amortized over a reasonable future period, such as EARSL. Amortization may commence in the period following the determination of the actuarial gains (losses).

Accelerated amortization may occur following a plan amendment, curtailment or settlement and the amount must be reported on a separate line.

Termination benefits include early retirement window enhancements, closure benefits and severance benefits relating to a reorganization or downsizing.

When an accrued benefit asset is impaired, a valuation allowance or a change in valuation allowance should be recognized in the statement of operations for the period in which the change occurs in accordance with PS 3250 Retirement Benefits.
Net interest expense
The amount of interest on the average accrued benefit obligation and the expected return on the average value of the investments should be carried-over from the reconciliation of the accrued benefit obligation and the reconciliation of the plan assets (if applicable) (form CC‑2b‑2).
Contributions made and benefits paid from April 1 to March 31
The amount of contributions made and benefits paid presented in the reconciliations may cover a 12 month period (in other words Crown corporation or other entity's disclosure period) that differs from the Government of Canada's reporting period (April 1 to March 31). Similarly, any additional information on the amount of contributions made and benefits paid presented in the Crown corporation or other entity's annual report may cover a period that differs from the Government of Canada's reporting period. Therefore, please provide the amount of contributions made and benefits paid from April 1 to March 31. In addition, employer regular contributions must be presented separately from employer special funding and solvency contributions.

Note Contributions are made by reference to plan terms and actuarial valuations. However, in regards to unfunded defined pension plans, some Crown corporations and other entities report contributions equivalent to benefit payments in their own plan asset reconciliation. These matching contributions must be excluded from the amount of contributions reported on form CC‑2‑b‑3. Contributions to unfunded defined pension plans would normally be part of the Crown corporation and other entity’s general funds.


The health care and dental plans for the Government's retired employees are contributory plans, whereby contributions by retired plan members are made to obtain coverage. If the Crown corporation or other entity has contributory future benefit plans, provide the amount of contributions made by retired plan members to obtain coverage from April 1 to March 31. If there are no contributory future benefit plans, indicate "N/A" in the space provided. The Crown corporation or other entity's costs and benefits paid must be presented net of these contributions in the reconciliations and supporting expense schedule.

CC‑2b‑4: Supplementary information

This section is used to provide an overview of all the future benefit plans accounted for by the Crown corporation or other entity as well as any changes to the plans that took place during the year.

Overview of benefit plans
The name of the future benefit plans and a brief overview of the plans for each of the categories indicated on the CC Form should be provided. For categories that do not apply, please indicate "does not apply" under the "Name of the plan" column. The overview of a plan can be taken from the Crown corporation or other entity's most recent Annual Report or from another source if not disclosed in the annual report. Insert additional lines as required. In addition, please confirm if the Crown corporation or other entity's pension plans are federally regulated private pension plans governed by the provision of the Pension Benefits Standards Act, 1985 and required to adhere to the directives of the Superintendent of Financial Institutions.
ROverview of entitlement to plans’ surpluses for accounting purposes
A brief overview of the Crown corporation or other entity’s entitlement to the funded pension plans’ surpluses for accounting purposes should be provided. The overview should indicate if the Crown corporation or other entity is a sole or joint sponsor of the funded pension plans. The overview should also specify if the Crown corporation or other entity is entitled to and how it can benefit fully from the funded pension plans’ surpluses for accounting purposes. For example, mention should be made of legally enforceable right to withdraw surplus assets, right to take a contribution holiday or right to receive a refund of contribution.
Overview of funding policy
The name of the future benefit plan and a brief overview of the way it is financed should be provided. For example, a plan could be financed from employee and employer contributions, as well as investment earnings, or retired plan members could contribute to a specific plan in order to obtain coverage. The overview can be taken from the Crown corporation or other entity's most recent Annual Report or from another source if not disclosed in the annual report. Insert additional lines as required. In addition, for funded benefit plans, please indicate if funds are segregated and held in external trusts.
Overview of significant changes to the plans during the year
Crown corporations and other entities that reported plan amendment, curtailment or settlement on forms CC‑2b‑2 and CC‑2b‑3 must provide the name of the future benefit plan affected by the change and a description of the change that occurred during the year. Insert additional lines as required.

CC‑2b‑5: Assumptions, actuarial valuations and sensitivity analysis

Assumptions
The rates used to determine the value of the accrued benefit obligations, as well as the benefit and interest expenses, should be presented in the format specified on the CC Form.

For each of the benefit plans, indicate the name of the plan and the related EARSL of the employees. Insert additional lines as required.
Actuarial valuations
For each of the benefit plans, indicate the date of the most recent valuation for funding purposes. Insert additional lines as required.
Sensitivity analysis
All consolidated Crown corporations and other entities must report the sensitivity analysis in the number format on the CC Form.

The sensitivity analysis will allow the OCG to assess whether the impact of the difference between IFRS and PSAS discount rates is material for consolidated Crown corporations and other entities that are not required to re-measure their defined benefit plans to conform to PSAS.

5.2 Forms CC‑3, CC‑3a and CC‑3b (Revenues and expenses) and form CC‑3c (Other comprehensive income)

Revenue and expense transactions, by category, on a cumulative basis from April 1 to the end of quarter reporting date

Revenues must be identified as to the source from which they are generated, such as: operations, appropriations, investments, grants / subsidies, gain on disposals of capital assets and other types of income.

Expenses include: cost of sales and services, pension and other employee future benefits, grants / subsidies, finance charges, interest on capital leases, amortization of capital assets, income taxes, loss on disposals of capital assets and other types of expense. The financial information is cumulative from April 1 of each year to the closing date of each quarter and includes the March 31 preliminary and final amounts to cover the period of 12 months.

When exact amounts are not available, estimates may be used.

For the various categories of revenues and expenses, identify revenue and expense amounts of transactions with Government organizations listed in appendix B, Crown corporations and other reporting entities listed in appendix A or form CC‑12 or third parties and classify in the appropriate column. Note that amortization expenses fall under third parties.

Note
Classification between revenue and expense items on Form CC-3 should be consistent with the presentation in the Crown corporation or other entity’s own financial statements.

Enterprise Crown corporations and other government business enterprises reporting under IFRS in the CC Forms must report net unrealized fair value adjustments on financial instruments at fair value through profit or loss separately in form CC‑3 (even though it may have been netted against another item in the financial statements of the entity). Ensure the amounts reported are properly classified between Transactions with the Government of Canada, Transactions with Crown corporations or other reporting entities and Transactions with third parties to allow for reconciliation with form CC‑1a. 

Consolidated Crown corporations and other entities reporting under PSAS on the CC Forms must report net unrealized fair value adjustments on financial instruments in the fair value category and unrealized foreign exchange gains / losses in the Statement of remeasurement gains and losses (form CC‑4b).

For March 31 preliminary and final submissions, individual revenue and expense transactions with a Government organization, a Crown corporation or other reporting entity included in the Government reporting entity totalling $1 million and above should be listed separately by Government department, Crown corporation or other reporting entity on forms CC‑3a and CC‑3b.

Form CC-3a provides details of the revenues reported on form CC‑3 from the Government of Canada, Crown corporations or other reporting entities. Transactions with Government organizations, Crown corporations or other reporting entities totalling $1 million and above must be listed separately. All other transactions should be aggregated and shown as one amount. If space on the form is insufficient, additional lines may be inserted.

Amounts as well as the proper Government organization, Crown corporation or other reporting entity must be listed according to the proper revenue category.

Form CC-3b is the equivalent form for reporting expense transactions with the Government of Canada, Crown corporations and other reporting entities; only transactions totalling $1 million and above need to be detailed.

Note that revenue totals (form CC‑3a) and expense totals (form CC‑3b) generated with the Government of Canada, Crown corporations and other reporting entities must agree with the appropriate totals on form CC‑3.

Only enterprise Crown corporations and other government business enterprises reporting under IFRS on the CC Forms are required to report other comprehensive income (OCI) on form CC‑3c. Items of OCI should be split between OCI subsequently reclassifying to profit / loss (in other words unrealized gains / losses on available-for-sale financial assets) that is reported in Accumulated other comprehensive income / loss (form CC‑4b) and non-reclassifying OCI taken directly to Accumulated profit / loss or surplus / deficit (form CC‑4) (in other words actuarial gains / losses). Ensure the amounts reported are properly classified between Transactions with the Government of Canada, Transactions with Crown corporations or other reporting entities and Transactions with third parties to allow for reconciliation with form CC‑1a.

Form CC‑3c is not applicable to consolidated Crown corporations and other entities reporting under PSAS on the CC Forms. These entities must ensure that the amounts reported in OCI in their own financial statements are properly presented on other CC Forms in accordance with PSAS (in other words actuarial gains and losses are deferred and amortized to benefit expense).

5.3 Forms CC‑4, CC‑4a and CC‑4b (Equity accounts)

Forms CC‑4, CC‑4a and CC‑4b are designed to report equity transactions segregated between the Government of Canada, Crown corporations and other reporting entities, and third parties.

  1. Contributed surplus

    Transactions must be identified by source as related to the Government of Canada, Crown corporations and other reporting entities, or third parties for such transactions as the receipt of additional capital, special appropriations, donations or unusual write-offs.

  2. Accumulated profits / losses or Net assets / liabilities

    The opening balance must agree to the closing balance reported in prior year. Any prior period restatements must be reported separately and sufficient explanation for the restatement must be provided.

    Transactions must be identified by source as related to the Government of Canada, Crown corporations and other reporting entities, or third parties for such transactions as dividends declared to the Government (in other words declared or paid by the corporation to the Government, transfers of excess funds or profits, provisions, allowances and special or unusual write-offs. Prior year adjustments must be properly described and an appropriate explanation must be provided.

    Consolidated Crown corporations and other entities reporting under PSAS on the CC Forms must exclude remeasurement gains / losses (if applicable) from the Statement of net assets / liabilities and report them on the Statement of accumulated remeasurement gains / losses (form CC‑4b).

    Any change in accounting policy resulting in a restatement must be substantiated by completing form CC‑7 and must reflect a description of the change and the quantitative impact on the financial statements items.

    Enterprise Crown corporations and other government business enterprises reporting under IFRS on the CC Forms must report the total of non-reclassifying OCI for the year (form CC‑3c) on this form.

  3. Capital stock

    Transactions related to capital stock such as new issues or restructuring must be identified on form CC‑4a.

  4. Other equity accounts / funds

    The name of other equity accounts / funds must be provided. Note that reserves are included in this category. Transactions in this type of equity account / fund must be identified; the nature of the change must also be reflected on form CC‑4a.

  5. Accumulated other comprehensive income or losses

    Form CC‑4b is designed to gather information related to the accumulated other comprehensive income or losses of enterprise Crown corporations and other government business enterprises.

    Enterprise Crown corporations and other government business enterprises must report on this form the total of reclassifying OCI for the year (from form CC‑3c) and the amounts reclassified to profit / loss during the year.

  6. Accumulated remeasurement gains or losses

    Form CC‑4b is designed to gather information related to accumulated remeasurement gains or losses of consolidated Crown corporations and other entities that have early adopted PS 3450 – Financial Instruments, PS 2601 – Foreign Currency Translation, as well as PS 1201 – Financial Statement Presentation.

    The amounts reported in the Accumulated remeasurement gains or losses generally arise from:
    • unrealized gains and losses attributable to financial instruments in the Fair value category such as derivatives and portfolio investments in equity instruments that are quoted in an active market
    • unrealized exchange gains and losses in a foreign currency

    Some entities have several equity account categories. Forms CC‑4 and CC‑4a must be used to detail any changes in such equity accounts / funds.

    The above financial information is cumulative from April 1 to the closing date of each quarter. March preliminary and final amounts represent 12 months of financial information.

    Note that the end of period balance of the equity accounts must agree with the corresponding equity accounts reported on form CC‑2.

5.4 Forms CC‑5, CC‑5a, CC‑5b and CC‑5c (Annual supplementary information)

Forms CC‑5, CC‑5a, CC‑5b and CC‑5c are designed to report transactions or information related to capital assets, assets under capital leases, obligations related to capital leases, amortization policies, information on works of art or unrecognized assets and other supplementary information.

  1. 5.4.1 Details of transactions relating to capital assets

    The schedule provides details of capital assets and amortization thereof covering the 12 month period ending March 31 of the current year. Amounts should be entered as follows:
    Categories of capital assets
    Capital assets are reported under the main categories of tangible capital assets, and work in progress on tangible capital assets.
    Opening balance April 1
    The opening balance as at April 1 is the amount reported as the closing balance as at March 31 of the previous period.
    Acquisitions during the year
    The acquisitions during the year represent the cost of capital assets acquired during the 12 month period ending March 31.
    Sales, disposals and write-offs
    The sales, disposals or write-offs in capital assets consist of the elimination of the original cost of the capital assets sold, traded in, disposed of or written-off during the 12 month period ending March 31.

    The sales, disposals or write-offs in accumulated amortization consist of the elimination of the accumulated amortization related to capital assets that have been sold, traded in, disposed of or written-off during the period.
    Work in progress transfers
    Work in progress transfers to capital assets categories are reported in this column by reporting a reduction in the work in progress account and an increase in the appropriate capital asset. The total impact of this transfer should be nil.
    Other transactions
    The other transactions represent any adjustments made to capital assets and/or accumulated amortization except acquisitions, sales, disposals, write-offs and trade-ins.

    For other transactions over $1 million, provide a detailed description of the adjustment.
    Amortization for the year
    The amortization for the year represents the charge made to reflect the economic usage of the assets during the 12 month period ending March 31.
    Closing balance March 31
    The closing balance as at March 31 represents the original cost of the asset still owned by the entity (capital assets) or the total accumulated amortization related to the closing balance of the capital assets.
    Net book value balance at March 31
    The net amount must agree with that reported on the financial position item on form CC‑1 as of March 31 of the current period.
    Proceeds on disposition of capital assets during the year ending March 31
    Amounts received for capital assets sold or as a trade-in allowance are shown in total on a separate line.
  2. 5.4.2 Details of transactions relating to assets under capital leases

    The following information is required:

    Categories of assets under capital leases
    Assets under capital leases are reported for the main categories of leased capital assets.
    Opening balance April 1
    The opening balance as at April 1 is the amount reported as the closing balance as at March 31 of the previous period.
    Acquisitions during the year
    The acquisitions during the year represent the cost of capital assets acquired under a capital lease during the 12 month period ending March 31.
    Disposals and write-offs
    Disposals and write-offs consist of the elimination of the original cost of the assets under a capital lease disposed of or written-off during the 12 month period ending March 31.

    The disposals or write-offs in accumulated amortization consist of the elimination of the accumulated amortization related to assets under capital leases that have been disposed of or written-off during the period.
    Work in progress transfers
    Work in progress transfers to capital assets categories are reported in this column by reporting a reduction in the work in progress account and an increase in the appropriate capital asset. The total impact of this transfer should be nil.
    Other transactions
    The other transactions represent any adjustments made to assets under capital leases and/or accumulated amortization except acquisitions, disposals and write-offs.

    For other transactions over $1 million, provide a detailed description of the adjustment.
    Amortization for the year
    The amortization for the year represents the charge made to reflect the economic usage of the assets during the 12 month period ending March 31.
    Closing balance March 31
    The closing balance as at March 31 represents the original cost of the asset still leased by the entity or the total accumulated amortization related to the closing balance of the assets under capital leases.
    Net book value balance at March 31
    The net amount must agree with that reported in the financial position item on form CC‑1 as of March 31 of the current period.
    5.4.3 Obligations related to capital leases

    The following information is required for capital leases with total remaining minimum lease payments at March 31 that exceed $10 million. All capital leases with total remaining minimum lease payments of less than $10 million can be grouped and reported together on the form.

    Identification of capital lease
    Identify the equipment by specific type. Describe a building by name and location. Describe land by location and, if applicable, the building to which it is related.
    Inception date and lease term in years
    Represents the starting date of the lease and the term in years.
    Total remaining minimum lease payments
    The total planned or agreed payments to be made over the remaining term of the lease, excluding executory costs. This amount represents the total outstanding obligation.
    Discount rate
    This is the rate used to calculate the net present value of the minimum lease payments and should be the lower of the Government's cost of borrowing (zero-coupon yield curve for Government of Canada bonds, as published by the Bank of Canada) and the interest rate implicit in the lease, if practical to determine.
    Imputed interest
    The amount of interest deemed to be included in the total minimum lease payments, using the appropriate discount rate. Note that executory costs must be excluded from the total minimum payments when calculating imputed interest.
    Net obligations related to capital lease agreements
    Represents the remaining lease payments less the imputed interest and executory costs. This amount must agree with the amount reported on form CC‑2.
    Payments due each of the subsequent 5 years and thereafter
    In these columns, the total remaining minimum lease payments and the imputed interest are allocated by year and must agree with the total reported.

    All leases where the total remaining lease payments at March 31 are less than $10 million are to be reported in aggregate on one line. In this case, the inception date, lease term and discount rate columns do not need to be filled in. All remaining columns are to be filled in.
    Interest expense on capital leases recorded in the current year
    Portion of payments made in the current year representing the interest portion.
  3. 5.4.4 Supplementary information on capital assets

    Details of capital assets administered by the Crown corporation or other reporting entity on behalf of the Government, a Minister, or any other government organization for which the cost or part of the cost is not recorded in the financial statements. This information will be used to evaluate the completeness of reporting of capital assets by all Government departments and agencies.

    The following 3 items of information are required only by consolidated Crown corporations and other entities for note disclosure purposes in the audited consolidated financial statements of the Government of Canada:
    • information when the organization acquires capital assets from the Government that are recorded at a value other than the original cost of acquisition (for example, assets that were transferred from the Government at market value)
    • information when the organization receives a contribution in the form of a tangible capital asset during the year
    • a description of the asset and its use if the organization carries tangible capital assets that are recorded at nominal value

  4. 5.4.5 Amortization policies, works of art or unrecognized assets

    The amortization policies table represents the amortization method used by asset type as well as useful life in years or applicable rate for each asset account, as recommended in the amortization policy.

    When different components of a capital asset have different useful lives, they may be accounted for as separate items of capital assets and are amortized over their respective useful lives. When this approach is adopted, the amortization policies table must present the useful life or rate information as a range of useful lives or rates for each asset type.

    Supplementary information on works of art or unrecognized assets is required for the notes to the consolidated financial statements. Information is required if the organization holds museum collections, works of art, or historical treasures that have cultural, aesthetic or historical value that are worth preserving perpetually and any unrecognized assets. Provide a brief description and the net book value, if applicable.

5.5 Forms CC‑6, CC‑6a, CC‑6b‑1, CC‑6b‑2 and CC‑6b‑3 (Supplementary information)

  1. 5.5.1 Borrowings

    Form CC‑6 is for reporting borrowing transactions, accrued interest, maturity and currency of borrowings from third parties.

    1. Borrowings from third parties, including accrued interest

      This portion of the form should be filled out each quarter by all Crown corporations and other entities. It shows borrowings, accrued interest and repayment transactions with third parties, segregated between borrowings guaranteed by the Government and other borrowings.

      Please note that new borrowings are cumulative from April 1 to the end of the period and are not new borrowings recorded during the reporting quarter. The opening balance at April 1 should be equivalent to your March 31 input of the previous fiscal year and should not change throughout the year.

      Borrowings guaranteed by the Government may not necessarily be limited only to Crown corporations borrowing as agents of Her Majesty. Incorporation legislation or governing Acts may also expressly state the guarantee status applicable to borrowings.

    2. Maturity of borrowings from third parties, including accrued interest

      This portion of the form is only to be completed on an annual basis; it details the amount of minimum borrowing repayments for each of the following 5 years and should include the accrued interest. This information is at March 31 of the current period and should agree in total with the amount shown on form CC‑2. In addition, for each year of the following 5 years and subsequent years, calculate the average interest rate for all amounts. If variable or prime plus interest rates exist for some borrowings, the total borrowings and the estimated interest rate should be disclosed as a footnote in a note to the schedule.

      Details by borrowing instrument must be reported by the consolidated entities only and the total must be reported by all Crown corporations and other reporting entities. The minimum borrowing repayments must agree with the amount shown in the financial position item on form CC‑2, and with the borrowing from third parties amount reported in (a) on form CC‑6.

    3. Currency of borrowings from third parties, including accrued interest

      This portion of the form is only to be completed on an annual basis and the total amount of borrowings from third parties, including accrued interest, as at March 31 of the current year should be segregated between amounts payable in Canadian dollars and amounts payable in foreign currencies. The amount of Canadian dollar equivalent value must be presented and the total amount must agree in total with the amount shown in the financial position item on form CC‑2, and with the minimum borrowing repayments listed in (b) on form CC‑6.

    4. Terms and conditions by borrowing instrument

      This portion of the form is to be completed on an annual basis by the consolidated entities only, and provides the detailed terms and conditions of each borrowing instrument.

  2. 5.5.2 Contingent liabilities, contingent assets, contractual obligations and contractual rights

    Form CC‑6a is designed to report the contingent liabilities, contingent assets and contractual obligations of enterprise Crown corporations and other government business enterprises. These entities should refer to IAS 37: Provisions, contingent liabilities and contingent assets.

    Forms CC‑6b‑1 and CC‑6b‑2 are designed to report on contractual obligations, contingent liabilities and contingent assets of consolidated Crown corporations and other entities only. These entities should refer to the PSAS: PS 3300 – Contingent Liabilities, PS 3310 – Loan Guarantees, PS 3320 – Contingent assets, and PS 3390 – Contractual Obligations, as required.

    RForm CC‑6b‑3 is designed to report on contractual rights for all Crown corporations. Entities should refer to PS 3380 Contractual rights or IAS 32: Financial instruments – presentation.

    1. Contingent liabilities

      Contingent liabilities, as reported in the notes to the audited consolidated financial statements of the Government of Canada, must be reported by major category. Forms CC‑6a and CC‑6b‑1 provide space for a description of contingent liabilities by category. Categories may include, for example, claims and pending and threatened litigations, loan guarantees, performance guarantees, letters of credit, contingent liabilities associated with contaminated sites, etc. Contingent liabilities associated with contaminated sites are any estimated remediation costs of which the Government's obligation to incur such costs is uncertain, in other words remediation related to litigation. Remediation estimates for contaminated sites where the Government's obligation to incur such costs has been assessed and evaluated are reported on form CC‑2d: Remediation liabilities for contaminated sites.

      Enterprise Crown corporations and other government business enterprises are to complete form CC‑6a on a quarterly basis.

      Consolidated Crown corporations and other entities are to complete form CC‑6b‑1 on a quarterly basis. For claims and litigations, the amount claimed by the plaintiff, the legal counsel's best estimate of potential liability, and management's best estimate of potential liability must also be reported. They must also specify whether or not these claims and litigations involve external related parties. Where either of these amounts is not-estimable, report the value as "N/E". For guarantees, a complete listing should be provided. For each guarantee, provide the authorized limit, the principal amount outstanding and the allowance recorded (if applicable).

      RAdditional exposure to liability in excess of amount accrued

      RFor cases where a liability has been accrued based on information that provided a range of the amount of loss and the management estimate amount of contingent liability was less than the maximum of the range, disclose the difference between the maximum of the range and the contingent liability recorded.

      RFor example, an entity determines that a claim is likely to result in a financial obligation and the amount is estimated to be between $20,000 and $50,000. The entity assesses that based on similar claims, it believes $40,000 is the best estimate within this range. The additional exposure to the contingent liability recorded is $10,000, which is the difference between the maximum of the range ($50,000) and the entity estimate ($40,000).

      Note
      Authorized limit represents the aggregate amount of various types of authorities of government bodies as stipulated in legislation, legal agreements or other documents that may be in force at any one time.

      Note
      For each of the categories of contingent liabilities listed, indicate "N/A" if not applicable. Leaving the cells blank is not permitted.

    2. Contractual obligations

      There are 2 different forms depending on the type of entity (as listed in appendix A or form CC‑12).
      • Enterprise Crown corporations and other government business enterprises are to complete form CC‑6a. Include all contractual obligations as at March 31.

      • Consolidated Crown corporations and other entities are to complete form CC‑6b‑2 for all contractual obligations with an outstanding balance at March 31 of $10 million or more per project or individual transaction, if not part of a project.
      RContingent assets

      RDisclosure of contingent assets of $1 million or over that are likely to be realized is required. Only contingent assets that are considered likely to be realized should be reported (that is, the chance of a positive outcome is greater than 70%). A description of the contingent asset must be submitted, as well as details concerning the estimated amount of the contingent asset.

      RSuch assets could include contributions that are recoverable if certain future events occur or fail to occur or litigation initiated by the Government in which recovery of funds or punitive damages are reasonably expected to be received.

      REnterprise Crown corporations and other government business enterprises are to complete form CC‑6a and consolidated Crown corporations and other entities are to complete form CC‑6b‑1 on an annual basis.

      Note
      RAmounts reported as contingent assets are not to be included or netted from contingent liability submissions. Submit information on contingent assets separately.

      RContractual rights

      RActivities sometimes involve negotiating contracts or agreements with outside parties that result in contractual rights to the government organization. These are rights to economic resources arising from contracts or agreements that will result in both an asset (for example, cash) and revenue in the future. They principally involve leases of property, royalties, and sales of goods and services, as well as any other situation leading to contractual rights.

      RContractual rights, as reported in the notes to the audited consolidated financial statements of the Government of Canada, must be reported by major category. Form CC‑6b‑3 is used to report categories of contractual rights of $10 million dollars or more per project or individual transaction, if not part of a project. Categories may include, for example, leases of property, royalties, sales of goods and services and other. Form CC‑6b‑3 should be completed on an annual basis.

5.6 Form CC‑7 (Change in accounting policies or unusual transactions)

Form CC‑7 is designed to gather information pertaining to changes in accounting policies or unusual transactions. For each change in accounting policy, the description of the change and the effect of the change on the financial statements should be disclosed. The disclosure of particulars, including dollar amounts, applies to each change in accounting policy.

The classification of a transaction as unusual requires significant judgment. Unusual transactions usually fall outside the normal operating activities of the entity, and as a result, are not expected to occur on a regular basis. Significant unusual transactions are recorded on form CC‑7 and may be separately disclosed in the Public Accounts of Canada. Please include a brief description of any unusual transaction that has occurred during the period that may result in a difference in accounting policies as compared to the Government's accounting policies.

For consolidated Crown corporations and other entities, the accounting policies must conform to the accounting policies used by the Government of Canada. Please include a brief description of any unusual transaction that has occurred during the period that may result in a difference in accounting policies as compared to the Government's accounting policies. If an accounting interpretation has been based upon another primary source of generally accepted accounting principles, a description should be provided with the impact on the financial statements.

Early adoption of accounting standards which may differ from the Government's accounting policies, must be disclosed on this CC Form with a description of the impact on the financial statement components along with the associated amounts.

Details of the restatement of opening balance recorded on form CC‑4 should be provided.

5.7 Form CC‑8 (Reconciliation between International Financial Reporting Standards and Public Sector Accounting Standards)

Consolidated Crown corporations and other entities that have adopted IFRS as their basis of accounting are to complete form CC‑8 on a quarterly basis. On this form, the reconciliation between accounting policies from IFRS to PSAS must be described and the impact on the financial statements must be presented by financial statement item with the corresponding amount, as listed on the assets, liabilities, equity, revenues, expenses and contingent liabilities forms.

R5.8 Form CC‑9 (Related party transactions)

RConsolidated Crown corporations and other entities are to complete form CC‑9 on an annual basis in order to present related party transactions external to the Government reporting entity.

ROnly transactions with i) related parties, ii) key management personnel, iii) close family members of key management personnel that have occurred at a value different from that which would have been arrived at if the parties were unrelated are to be reported. Report related party transactions which occurred during the year ending March 31, with an amount equal to or greater than $10 million per transaction, contract or agreement or where total transactions exceed $10 million in aggregate per related party.

RIn addition, an exchange of goods or services between related parties that has not been given accounting recognition is still considered a related party transaction. Disclosure is required for those transactions that have a material financial effect on the financial statements.

REntities are to refer to PS 2200 Related party disclosure for further information.

5.9 Form CC‑10 1 (Insurance programs)

This form is applicable to Canada Deposit Insurance Corporation, Canada Mortgage and Housing Corporation, Export Development Canada, Farm Credit Canada and other Crown corporations or reporting entities operating insurance programs with third parties.

General requirements

Specific requirements

5.10 Form CC‑12 (List of Crown corporations and other reporting entities)

In order to facilitate the completion of CC Forms, a list of Crown corporations and other reporting entities has been included for an easier access. The same list can be found in appendix A of these instructions.

5.11 Annual report

All Crown corporations and other reporting entities are required to submit a copy of their audited financial statements to Treasury Board, as per section 150 of the Financial Administration Act.

For parent Crown corporations, where if wholly-owned subsidiaries are non-consolidated, a copy of the audited financial statements of the parent Crown corporation and of each wholly-owned subsidiary is required.

Address for submissions

Organization:
Government Operations Sector
Central Agencies, Parliamentary Operations and Crown Corporations Directorate
Treasury Board of Canada Secretariat
Address:
90 Elgin St., 5th floor
Ottawa, Canada K1A 0R5
Facsimile:
613‑957‑9090
Email:
cc-se@tbs-sct.gc.ca

5.12 Frequency of reporting

Crown corporations and other reporting entities with projected annual revenues of less than $10,000,000 are only required to submit their CC Forms for the March 31 preliminary and final submissions. The projected annual revenues must be for the Government fiscal year (in other words April 1 to March 31). When applicable, a letter of confirmation to this effect, duly signed by the officer referred to in section 3. Responsibilities of the Chief Executive Officer, must be forwarded to the Receiver General on or before July 31. Please note that this date also coincides with the June 30 submission reporting due date.

As of March 31 and for each subsequent calendar quarter, each Crown corporation and other reporting entity is required to submit CC Forms according to the following summary:

CC Forms March 31 Preliminary March 31 Final June 30 Sept. 30 Dec. 31
CC‑1 All All All 2 All 2 All 2
CC‑1a All All      
CC‑1b All All      
CC‑1c Consolidated entities Consolidated entities      
CC‑2 All All All 2 All 2 All 2
CC‑2a All All      
CC‑2b‑1 to CC‑2b‑5 Consolidated entities Consolidated entities      
CC‑2c All All      
CC‑2d, CC‑2d‑1 and CC‑2d‑2 Consolidated entities Consolidated entities      
CC‑2e Enterprise Crown and OGBE Enterprise Crown and OGBE      
CC‑2f Consolidated entities Consolidated entities      
CC‑3 All All All 2 All 2 All 2
CC‑3a All All      
CC‑3b All All      
CC‑3c Enterprise Crown and OGBE Enterprise Crown and OGBE Enterprise Crown and OGBE 2 Enterprise Crown and OGBE 2 Enterprise Crown and OGBE 2
CC‑4 All All All 2 All 2 All 2
CC‑4a All All All 2 All 2 All 2
CC‑4b All All All 2 All 2 All 2
CC‑5 Consolidated entities Consolidated entities      
CC‑5a Consolidated entities Consolidated entities      
CC‑5b All All      
CC‑5c Consolidated entities Consolidated entities      
CC‑6 All All All 2 All 2 All 2
CC‑6a Enterprise Crown and OGBE Enterprise Crown and OGBE Enterprise Crown and OGBE 2 Enterprise Crown and OGBE 2 Enterprise Crown and OGBE 2
CC‑6b‑1 Consolidated entities Consolidated entities Consolidated entities 2 Consolidated entities 2 Consolidated entities 2
CC‑6b‑2 Consolidated entities Consolidated entities      
RCC‑6b‑3 All All      
CC‑7 All All All 2 All 2 All 2
CC‑8 3 Consolidated entities Consolidated entities Consolidated entities 2 Consolidated entities 2 Consolidated entities 2
RCC‑9 Consolidated entities Consolidated entities      
CC‑10 4 All All All 2 All 2 All 2
CC‑12 List of Crown corporations and other reporting entities

Note
"All" refers to all entities listed in appendix A.

The submissions are due as follows:

Reporting date Submission date
due on or before
March 31 (preliminary amounts) April 30
March 31 (final amounts) May 25
June 30 July 31
September 30 October 31
December 31 January 31

The purpose of the March 31 (final amounts) report is for publication in the Public Accounts of Canada. If there are no changes to the preliminary amounts, a final submission is not required and an email will suffice.

Submission of accurate, complete and timely information by all organizations that are part of the Government reporting entity is essential to the timely preparation of the Public Accounts of Canada. It is imperative that this information be submitted on time.

5.13 Submission of forms

A transmittal memorandum is included to summarize the forms being submitted and requires the signature of the Chief Executive Officer (CEO) or Chief Financial Officer (CFO) to certify the information provided and the basis of accounting used for the preparation of the CC Forms.

The memorandum covers the requirements of these instructions for reporting the results and financial position of Crown corporations and other reporting entities and reporting of insurance programs administered by Crown corporations and other reporting entities.

Crown corporations and other reporting entities must submit a copy of their forms in an Excel (.xls) format by the due dates (refer to subsection 5.12 Frequency of reporting) by email to:
tpsgc.cpccontrole-paccontrol.pwgsc@tpsgc-pwgsc.gc.ca. A scanned copy of the transmittal memorandum signed by the CEO or the CFO should also be attached to the CC Forms when submitted.

CC Forms in an Excel (.xls) format are available upon request by sending an email to:
tpsgc.cpccontrole-paccontrol.pwgsc@tpsgc-pwgsc.gc.ca.

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