CD 2012-013

4.1. Revision Payments

4.1.1. Currently, revision payments covering a retroactive period (Entitlement codes 201, 211, 212 and 213) are issued by cheque regardless of the information in field 951 (DD Indicator Regular Pay) or field 980 (DD Indicator Supplementary Pay) of the employee's master employee record (MER).

4.1.2. Effective October 23, 2012, the RPS will issue retroactive revision payments according to the employees' DD indicators. Therefore, employees who receive their payments by direct deposit will also receive their revision payments by direct deposit.

4.1.3. These changes also apply to salary revisions automatically processed by the RPS.

4.1.4. Compensation advisors will be able to verify the revision payments by using the payroll register or the regular revision report.

4.1.5. It will be possible to cancel payments via the intercept and recall processes currently in place in the RPS. More details on those processes can be found in ARCHIVED CD 2008-008 and Personal-Pay Input Manual (PPIM) sections PPIM 7-5-1, PPIM 18-10-7, PPIM 18-10-7-1 and PPIM 18-10-7-2.

4.2. Temporarily Struck Off Strength (T-SOS) Payments

4.2.1. Currently, supplementary payments are issued by cheque to all employees who are in T-SOS status. Once a T-SOS transaction (Pay Action Code 13 TSO) is processed, the employee's DD Indicator in the RPS becomes or remains DD Indicator "2" so that all payments to the employee are issued by cheque.

4.2.2. Effective October 23, 2012, when a compensation advisor processes a T-SOS transaction (PAC 13 TSO) the RPS will automatically change the DD indicator to a "1" (Direct Deposit with a pay stub) for employees who suppressed the print of their pay stub (DD indicator "4").

However, the RPS will not change the indicator for employees who have 1 (direct deposit with a pay stub) or 2 (cheque) as their DD indicator. As a result employees who are already receiving their payments via direct deposit will continue to do so while in T-SOS status.

4.2.3. The employee will be responsible of suppressing the print of their pay stubs once they are re-taken on strength.

4.2.4. All employees will be responsible for advising their compensation services of any change in their bank account information while in T-SOS status. Compensation advisors will be able to change the bank account information of a T-SOS employee by processing a direct deposit change (PAC 12 -DFT). If required, compensation advisors will also be able to change the DD Indicator for T-SOS employees. Instructions can be found in PPIM 4-4-12-2 and PPIM 14-12-1.

4.2.5. In the event that the Standard Payment System (SPS) cannot process a payment to an employee's bank account for any reason, a system-generated transaction will be sent to the RPS to change the DD Indicator to a "2" for both regular and supplementary payments. Compensation advisors will be responsible of resuming direct deposit once they receive the appropriate bank account information.

4.3. Struck Off Strength (SOS) Payments

4.3.1. Currently, upon completion of an SOS transaction in the RPS, the last payment and any subsequent payments are paid by cheque.

4.3.2. Effective October 23, 2012, when a compensation advisor processes an SOS transaction (PAC 02 SOS) the RPS will automatically change the DD indicator to a "1" (direct deposit with a pay stub) for employees who suppressed the print of their pay stub (DD indicator "4"). However, the RPS will not change the indicator for employees who have "1" (direct deposit with a pay stub) or "2" (cheque) as their DD indicator.

4.3.3. Death in service and termination payments issued to a Registered Retirement Saving Plan (RRSP) will continue to be paid by cheques. Other termination payments will be paid based on the employees DD indicator.

4.3.4. Employees will be responsible to notify their compensation services of any change in their bank account information. The compensation advisors will be responsible to remind their employees.

4.3.5. The changes to the RPS will also allow compensation advisors to change both the DD Indicator and the bank account information for SOS employees by processing a direct deposit change (PAC 12 -DFT). Instructions can be found in the PPIM 4-4-12-2 and PPIM 14-12-1.

4.3.6. In the event that the Standard Payment System (SPS) cannot process a payment to an employee's bank account for any reason, a system-generated transaction will be sent to the RPS to change the DD Indicator to a "2" for both regular and supplementary payments. Compensation advisors will be responsible of resuming direct deposit once they receive the appropriate bank account information.