ARCHIVED CD 1996-001

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January 15, 1996

Ottawa, Canada
K1A 0S5

SUBJECT: Duplicate Paylists

1. PURPOSE

1.1 The purpose of this directive is to advise Clients and Pay Offices on the procedures they must follow when dealing with duplicate paylists.

2. BACKGROUND

2.1 As part of the on-going activities of the Compensation Productivity Initiatives (CPI), the purification of duplicate paylists by clients must continue. CPI still require that all paylists be unique across a department throughout the system.

3. PROCEDURES

3.1 Pay Offices were provided with a national listing of paylists in which duplicate paylists were identified. All duplicates were reassigned new paylist numbers to establish that all numbers across a department are unique. There cannot be negotiations regarding which department sites keep original paylist numbers.

This will continue to ensure that duplication no longer is a problem now or in the future. This will also ensure that misunderstandings as to who changes which numbers and when do not occur. For example, Department of National Defence (DND) has paylist 0100 in Halifax, and paylist 0100 in Québec City. Both paylist numbers will have to be changed.

3.2 Pay Offices are asked again to check this national listing against the paylist numbers currently used to make certain that the list is complete. Any missing paylist must be included.

3.3 Pay Offices will then continue to advise clients with duplicate paylist numbers that alternate numbers must be assigned to these paylists. Pay Offices will assist in organizing the change throughout the system. The timing of changes will be coordinated between the Client and Pay Office.

3.4 Blocks of paylists numbers, which are specific to each Pay Office, were identified. These blocks are to continue to be used for the correction exercise, as well as for any further requests for paylist numbers. No new paylist numbers can be created outside of this list and with the approval of the Pay Office only.

3.5 Pay Offices are asked to continue to maintain a control log of all paylists. This will ensure that paylist numbers remain clean.

3.6 Pay Offices are requested to continue to provide a list of all paylist numbers by clients including any additions or deletions. This will allow us to keep control of paylists for the CPI.

4. INQUIRIES

4.1 Any request for information regarding the foregoing should be addressed to your Public Works and Government Services Canada (PWGSC) Client Services Centre as per Compensation Directive 1994-039 dated October 6, 1994.

Original Signed by
P. Charko

P. Charko
Director General
Compensation Sector
Government Operational Service

Reference: 9020-40