ARCHIVED CD 2006-019

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September 6, 2006

SUBJECT: Changes to Field 55 -- Appointment Status - Official Languages

1. PURPOSE

1.1 The purpose of this directive is to provide compensation advisors with information concerning changes to the current codes and the creation of new codes for Field 55 (Appointment Status) effective December 31, 2005, which is the effective date of the Public Service Official Language Exclusion Approval Order (PSOLEAO).

1.2 In accordance with the PSOLEAO, the Public Service Employment Act (PSEA), and Treasury Board policies and guidelines, new codes have been created and some existing codes have been amended for Field 55 to identify the status of an appointment or a deployment to the position.

2. BACKGROUND

2.1 A new PSOLEAO came into force on December 31, 2005, along with the new PSEA. Details of the legislation are available at the following link:

• Guidance Series - Official Languages in the Appointment Process
• Official languages

3. POLICY

3.1 Compensation advisors are responsible to input the appropriate code in Field 55 to identify the status of the appointment or deployment to the position.

The revised codes are as follows:

Code	Action	Description (PPIM 3-5-3) Prior to December 31, 2005	Description (after amend or create) Effective December 31, 2005
01	Unchanged	Language training	Language training
02	Unchanged	Long service employee	Long service employee
03	Unchanged	Age exemption	Age exemption
04 See Note 1	Unavailable	Reorganization - Should no longer be used under any circumstance
05 See Note 1	Unavailable	Transfer of control - Should no longer be used under any circumstance
06	Unchanged	Change of classification	Change of classification
07	Unchanged	Layoff priority	Layoff priority
08	Unchanged	Leave of absence priority	Leave of absence priority
09 See Note 2	Unchanged	Acting appointment - leave of absence replacement	Not applicable to situations effective on or after December 31, 2005
10 See Note 2	Unchanged	Acting appointment - language training replacement	Not applicable to situations effective on or after December 31, 2005
12	Unchanged	Compassionate grounds	Compassionate grounds
13	Amend	Bilingual imperative	Appointment - Imperative, bilingual position
14	Amend	Bilingual non-imperative	Appointment - Non-imperative, bilingual position
15	Amend	English essential	Appointment - English essential position
16	Amend	French essential	Appointment - French essential position
17	Amend	English or French essential	Appointment - English or French essential position (reversible)
18	Amend	Rotational positions - Foreign Affairs and International Trade	Appointment - Bilingual Rotational Position (Foreign Affairs and International Trade)
19 See Note 2	Unchanged	Similar bilingual positions	Not applicable to situations effective on or after December 31, 2005
20	Amend	Appointment to a reclassified bilingual position	Second Language Evaluation (SLE) results are valid (See the Official Languages in the Appointment Process guide)
23	Create new		Deployment - Imperative, bilingual position
24	Create new		Deployment - Non-imperative, bilingual position
25	Create new		Deployment - English essential position
26	Create new		Deployment - French essential position
27	Create new		Deployment - English or French essential position (reversible)
28	Create new		Deployment - Bilingual Rotational Position (Foreign Affairs and International Trade)
50	Create new		Appointment - Agreement to become bilingual
51	Create new		Appointment - Medical grounds
52	Create new		Appointment - Eligibility for an immediate annuity
53	Create new		Deployment - Agreement to become bilingual
54	Create new		Deployment - Medical grounds
55	Create new		Deployment - Eligibility for an immediate annuity
60	Create new		Acting appointment to an encumbered bilingual position - cumulative maximum of 12 months (subsection 15(1))
61	Create new		Acting appointment to a bilingual position while the incumbent is on language training - cumulative maximum of 18 months (subsection 16(1))
62	Create new		Acting appointment to a position in a rotational system (section 17) - Foreign Affairs and International Trade, Citizenship and Immigration Canada, and Canada Border Services Agency

Note 1: Codes 04 and 05 should no longer be used under any circumstance. However, existing accounts containing these codes will remain as is in the system.

Note 2: Codes 09, 10 and 19 apply solely to situations prior to December 31, 2005, and should only be used for appointment situations with an effective date prior to this date.

4. PROCEDURES

4.1 The revised codes for Field 55 were updated in the Regional Pay System on August 22, 2006, and are currently available for use.

4.2 The Personnel-Pay Input Manual (PPIM) will be amended to reflect these changes.

5. INQUIRIES

5.1 Any request for information regarding the foregoing should be addressed to your Public Works and Government Services Canada (PWGSC) Compensation Services Office.

5.2 Any questions regarding policy and legislation on official languages should be addressed to the Public Service Human Resources Management Agency of Canada (PSHRMAC).

Original Signed by
B. Fortin

Brigitte Fortin
Acting Director General
Compensation Sector
Accounting, Banking and Compensation

Reference(s): CJA 1045-10