ARCHIVED CD 2007-007

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March 14, 2007

SUBJECT: Financial Information on Direct Deposit Statements

1. PURPOSE

1.1 The purpose of this directive is to advise clients that the financial institution (FI) information on the employee's direct deposit (DD) statements will be suppressed except for the last four characters on all regular and supplementary payment statements issued on or after March 22, 2007.

2. BACKGROUND

2.1 The FI information currently displayed on the DD statements will be modified to ensure that the employee's financial information is protected from identity theft.

3. POLICY

3.1 Currently, the employee's full FI information appears on the DD statements. The FI code consists of the financial institution number (four characters), the branch number (five characters) and the last characters represent the bank account number. This code is required in the Regional Pay System (RPS) to ensure that the DD routing is accurate and deposited to the correct employee bank account number. There is no requirement for the complete code to be displayed on the employee's statement.

3.2 To prevent possible security and identity theft, the FI code will be printed on the statements as follows: all characters will be replaced by asterisks (*) except for the last four digits, for example ************4455. This new feature will be displayed on all DD statements issued on or after March 22, 2007.

3.3 The full FI information will continue to be displayed in all other areas where it is now available such as the payroll register, the DD files and the Statement of Earnings (Pay Stub) Web application.

4. PROCEDURES/INSTRUCTIONS

4.1 The RPS input requirements for the FI code will remain the same and are according to the procedures in the Personnel-Pay Input Manual (PPIM) sections 4-4-12-2 and 14-12-1 . The complete FI code is required to ensure that the DD payment is made to the correct FI and employee bank account number. Compensation advisors will not see any changes to the on-line RPS inquiry screens as the complete FI code will be displayed. The asterisk feature will only occur once the statements are printed at the production sites.

5. INQUIRIES

5.1 Any inquiries on the information contained in this document should be addressed to your Public Works and Government Services Canada (PWGSC) Compensation Services Office.

Original Signed by
B. Fortin

Brigitte Fortin
Acting Director General
Compensation Sector
Accounting, Banking and Compensation

Reference(s): CJA 9015-6