ARCHIVED CD 2008-010
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Note This document has been modified. The changes are identified by a vertical line "|". Revision (|)
- | Annex "A" Procedures to complete PWGSC-TPSGC 2014 (revised November 14, 2011)
| May 1, 2008 (revised October 04, 2011)
SUBJECT: Amendment to the "Notification of Death in Service" (PWGSC-TPSGC 2014) — formerly known as the "Determination of Contact Person and Amount of Supplementary Death Benefit Payment"
| 1.1. The purpose of this directive is to provide compensation advisors and pay offices (POs) with information relating to modifications to the PWGSC-TPSGC 2014 form due to the change in responsibility concerning the Supplementary Death Benefit (SDB) beneficiary information and Survivor Pension Entitlements.
| 1.2. Compensation advisors will continue to inform the pension plan member to forward the PWGSC-TPSGC 2196 form (Naming or Substitution of a Beneficiary) directly to the Public Service Pension Centre (Pension Centre).
| 1.3. Effective April 11, 2011, compensation advisors inform the Pension Centre of a death in service via the PWGSC-TPSGC 2014 form.
1.4. The new procedures required as a result of these changes can be found in Annex A.
2.1. This supersedes Compensation Directive 1997-018 dated June 19, 1997.
| 3.1. Compensation advisors will continue to supply a contact name and contact information. The contact name may be the spouse, executor or administrator of the estate, or the person who informed them of the employee's death.
| 3.2. A section has been added to allow compensation advisors to provide details that may assist the Pension Centre in the counseling process.
| 3.3. The PWGSC-TPSGC 2014 must be sent to the Pension Centre to indicate the employee's authorized salary rate, and the name and complete mailing address of the contact person. The compensation advisor should send the form as soon as possible by facsimile to ensure timely payment of the death benefit. The facsimile number is 418-566-6298.
| 3.4. The Pension Centre will request any required certificates (birth, marriage, etc.) from the contact person, the executor or the administrator of the estate before the SDB may be paid.
| NOTE: The survivor must forward the death certificate directly to the Pension Centre. If compensation advisors receive a death certificate, a copy can be forwarded to the Pension Centre.
3.5. Once the SDB payment is authorized, the Pension Centre will mail the payment and covering letter to the beneficiary.
| 3.6. The Pension Centre will contact the plan members' survivors or legal representatives to discuss pension benefit entitlements, along with required documentation and/or forms necessary to process a pension benefit payment.
| 3.7. You will find, under Annex A, the new procedures in order to completethe PWGSC-TPSGC 2014 form.
4.1. Any request for information regarding the foregoing should be addressed to your Public Works Government Services Canada (PWGSC) Compensation Services Office.
Original Signed by
Accounting, Banking and Compensation
| NOTIFICATION OF DEATH IN SERVICE
| The PWGSC-TPSGC 2014 is completed when a plan member covered under the public service pension plan dies in service. To ensure that plan members' survivors or their legal representatives receive timely pension benefits information and that Supplementary Death Benefit (SDB) payments are paid quickly, the PWGSC-TPSGC 2014 should be faxed to the Public Service Pension Centre (Pension Centre or PSPC) as soon as the compensation advisor is advised of the death of a plan member.
| This form is sent to the Pension Centre to advise of a death in service and to indicate the employee's authorized salary rate and any outstanding SDB deficiencies to be recovered from the SDB payment, if applicable.
| On receipt of the PWGSC-TPSGC 2014 , the Pension Centre will determine eligibility to a SDB payment and will contact the SDB beneficiary directly to advise of the procedures for claiming the benefit. In addition, the Pension Centre will contact the plan members' survivors or their legal representatives to advise of any pension benefits that are payable.
The PWGSC-TPSGC 2014 should be distributed as follows:
- Original -- Pension Centre
- Copy -- Personnel Office
| The compensation advisor will complete Part A of the form, including the "Contact Information" sections, and will fax the form to the Pension Centre as soon as advised of a death in service. A copy of the form should NOT be sent to the Pay Office (PO) at this time.
| Upon receipt of the PWGSC-TPSGC 2014, the Pension Centre will determine if further information is required on the Supplementary Death Benefit deficiencies and when necessary, will fax the form to the PO for completion of Part B.
| PART A: TO BE COMPLETED BY THE COMPENSATION ADVISOR OR DESIGNATED PERSON.
|DATE OF DEATH||Insert the employee's date of death (YYYYMMDD).|
|PO||Insert, if applicable, the appropriate two-digit numeric code for the PO .|
|| DEPT.||Insert the employing department code (refer to Personnel-Pay Input Manual (PPIM) Section 9-1).|
|PL||Insert, if applicable, a four-digit numeric code to identify the paylist (PL) to which the employee was assigned.|
|SALARY RATE||Insert the employee's authorized basic salary on date of death (refer to SAM Section 6.2.5).|
|AUTHORIZATION DATE||Insert the effective date on which the salary reported in the previous block was authorized (refer to SAM Section 6.2.5).|
|ALLOWANCE RATE||Insert the total amount of any pensionable allowance(s) that the employee was receiving at date of death (refer to SAM Section 2.8.5).|
|AUTHORIZATION DATE||Insert the date on which the allowance(s) reported in the previous block were authorized. Note: Indicate the most recent date of authorization prior to the date of death, if more than one allowance is being reported.|
|COMPENSATION ADVISOR NAME OR DESIGNATED PERSON||Insert the compensation advisor or the designated person's full name.|
|TELEPHONE NO.||Insert the area code and telephone number of the compensation advisor's office or the designated person.|
|FACSIMILE NO.||Insert the area code and facsimile number of the compensation advisor's office or the designated person.|
|| SIGNATURE - COMPENSATION ADVISOR OR DESIGNATED PERSON||The compensation advisor or designated person signature must be added in this field.|
|| DATE||Insert the date the form was completed.|
|| CONTACT INFORMATION (CONTACT PERSON'S FULL NAME, ADDRESS AND RELATIONSHIP TO THE DECEASED)||Insert the contact information such as the full name, the complete address and the relationship to the deceased.|
|| TELEPHONE NO.||Insert the area code and telephone number of the contact person.|
|| ADDITIONAL INFORMATION||Insert additional information that may assist the Pension Centre in the counseling process, such as date of memorial or funeral, preferred contact times, preferred communication method or additional contact person.|
| PART B: TO BE COMPLETED BY THE PAYING OFFICE (on demand from PSPC only)
|| ARREARS ON DEATH BENEFIT CONTRIBUTIONS NOT RECOVERED||Insert the amount of outstanding SDB contributions that must be recovered. If there are no deficiencies, indicate "None" or "N/A". Only outstanding SDB deficiencies prior to December 2011 need to be reported.|
|| AUTHORIZED OFFICER NAME||Insert the full name of the authorized officer.|
|| SIGNATURE - AUTHORIZED OFFICER||The authorized officer signature must be added in this field.|
|| DATE||Insert the date the PWGSC-TPSGC 2014 is certified.|
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