ARCHIVED CD 2009-008
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Note This document has been modified. The changes are identified by a vertical line "|". Revision (|)
April 23, 2009 (Revised May 28, 2009)
SUBJECT: New Warning and Reject Messages on Assigned Work Week, Pension Code, and Employee Status
1.1 The purpose of this directive is to provide information concerning new warning and reject messages for the assigned work week (AWW), pension code, and employee status fields on the Regional Pay System (RPS).
2.1 A request was received to create a new warning message for the AWW and the pension type code fields. Based on the values input in these fields, a message may be displayed to advise users to verify their input regarding the pension type code.
If an employee works 12 or more hours per week, and meets all other Public Service pension plan conditions, the pension type code on his account should reflect his status as a contributor. However, compensation advisors have not always reflected the proper contributor status on these accounts. The warning message aims to prevent these types of errors by flagging potential errors upon input. The decision to implement these new messages will provide yet another opportunity for the compensation advisor to verify the data and correct any discrepancies in order to prevent potential errors on part-time employee accounts, i.e. accounts erroneously reported in non-contributor status, which would consequently create contribution arrears under the Public Service pension plan.
It was also requested that a reject message for the AWW and employee status be created. Based on the values input in these fields, a message may be displayed to advise users to verify their input regarding employee status. This may alleviate some data integrity problems within the Government of Canada Pension Modernization Project (GCPMP).
Once the transactions are processed, the message codes appear on the bottom of the individual transaction screen on the Transaction Data Base available in the RPS inquiry menu and can be viewed using the F1 function key as well as the error analysis report (EAR). However, the rejected transactions must be corrected before they can be processed. Refer to the Personnel Pay Input Manual (PPIM) Section 18-1 "On-line Inquiry and Help Facilities".
3.1 In instances where the AWW has a value greater than or equal to 12 and the pension type code has a value greater than or equal to 50 (non-contributor status), a warning message will be displayed to advise users to verify the pension type code. This message will appear on the MSA, TOS, and TIN screens in the Transaction Data Base which is available in the RPS inquiry menu screen and can be viewed using the F1 function key.
In instances where the AWW is less than the standard work week (SWW) and the employee status is "full-time", or when the AWW is equal to the SWW and the employee status is "part-time", a reject message will be displayed to advise users to verify the employee status. This message will appear on the MSA, TOS, PRO, DEM, and TIN screens.
The following messages will affect both on-line and batch clients.
Warning message displayed when AWW (M33) = 12 and pension type code (M39) = 50:
- WN2 Please verify - AWW =12 and pension type code=50
- WN2 SVP verifier - SDT=12 et le code type de pension=50
| Reject message displayed when AWW (M33) < SWW (M32) and employee status = full-time (code A, C, E, G, K, or S):
- J70 Please verify - AWW < SWW and employee status=full-time
- J70 SVP verifier - SDT<SNT et le code type d'employé=temps plein
| Reject message displayed when AWW (M33) = SWW (M32) and employee status = part-time (code B, D, F, H, L, or T):
- J71 Please verify - AWW = SWW and employee status=part-time
- J71 SVP verifier - SDT=SNT et le code type d'employé=temps partiel
Please note that the following bargaining unit designator (BUD) codes are to be excluded from this process: 217, 607, 657, 900, and 917.
4.1 Any inquiries on the information contained in this document should be addressed to your Public Works and Government Services Canada (PWGSC) Compensation Services Office.
Original Signed by
Accounting, Banking and Compensation
- Date modified: