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Section: PAY ACTION CODE 12
Subsection: DIRECT DEPOSIT PAYMENTS
To commence, amend or stop a direct deposit payment (DFT) of a regular or supplementary net pay to an employee's bank account.
COMPLETE MANDATORY fields (PWGSC-TPSGC 2517-1 ). SEE NOTES for explanation.
|12||Mandatory. INPUT the employee's Personal Record Identifier (PRI). USE a leading zero to fill all nine space.|
|60||Mandatory. INPUT PAC "12".|
|61||Mandatory. INPUT Modifier "A" to commence, amend or stop the DFT. The value input in Field 71 will define the status of the payment.|
|62||Mandatory. INPUT the appropriate element (950, 951, 979 or 980). REFER to remarks for additional information.|
|63||Mandatory. INPUT the "EFFECTIVE FROM, AM/PM" date (start of the current pay period).|
|71||Mandatory. INPUT the bank account identification number for elements 950 or 979. INPUT the status of payment for elements 951 or 980. REFER to remarks for additional information.|
|72||INPUT remarks as appropriate to clarify - or LEAVE blank. Note: INPUT the information in free form text (FFT) when working with the On-Line Pay System.|
This special form, designed to conform to a common standard for direct deposit payment, is the only form that may be used at the departmental level to COMMENCE OR AMEND a direct deposit of a regular and/or supplementary net pay to a bank account. Direct deposit for regular pay is available to all employees paid current, 7C, and for employees paid in arrears, 7A and 7B. Direct deposit for supplementary pay is available to all employees, with the exception of employees under MPA and MPR. The PWGSC-TPSGC 8437 and the voided cheque are to be filed in a secure area within the Pay and Benefits area.
The MER file includes the following data elements:
These data elements, representing the bank account identification number are comprised of 21 characters, i.e.:
The Direct Deposit Routing Number is established on the MER by means of a PAC 12A950 and/or a PAC 12A979.
These data elements, indicating the status of payment, are comprised of one character, i.e.:
The Direct Deposit Status Code is established on the MER by means of a PAC 12A951 and/or a PAC 12A980.
NOTE: Special characters included on form PWGSC-TPSGC 8437 must be input on the pay action as requested.
When an employee of a department/agency that is participating in direct deposit requests that his net pay be deposited directly to a bank account, proceed as follows:
NOTE: After the above pay actions have been processed by the pay office, regular pay direct deposit will start in the first pay period following the last issue of regular pay by cheque and supplementary pay direct deposit will start when the next supplementary payment is issued. The date in Field 63 is NOT critical but it must NOT be a future date.
When an employee on regular pay and/or supplementary pay direct deposit wishes to change his financial institution and/or bank account number, proceed as follows:
NOTE: Advise the employee that the old account should not be closed prior to monies being deposited into the new account.
When an employee requests that regular pay and/or supplementary pay direct deposit be stopped, proceed as follows:
NOTE: Advise the employee that the account should not be closed prior to receiving a paper cheque.
When an employee requests that the pay stub for the regular pay and/or supplementary pay made via direct deposit be suppressed, proceed as follows:
The suppression of the pay stub for payments made via direct deposit will be in effect for the first pay or the next supplementary payment following the processing of the change request.
NOTE: The date in Field 63 is NOT critical but it must NOT be a future date.
The employee with access to the CWA can also suppress the print of the pay stub by following the instructions provided on CWA. The employee's payments must be on direct deposit before the suppress print function can be accessible on the Web.
Upon notification from Treasury Board that a certain group of employees is subject to work disruption, the pay office will BULK CHANGE the Direct Deposit Status Code (MER elements 951/980) from "1" (active) or "4" (direct deposit active, do not print pay stub) to 3 (temporarily suspended) to ensure that the identified group of employees is reverted back to "cheque issue" during the period of work disruption.
Last Update: April 2012