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Section: PAY ACTION CODE 18
Subsection: ENTITLEMENT - ONE TIME RECOVERY - CLOSED PERIOD (EXCEPT BASIC OR ACTING PAY)
To recover the overpayment of an entitlement, except basic or acting pay, as a one time amount for a closed retroactive period.
COMPLETE MANDATORY fields (PWGSC-TPSGC 2517-1 ). SEE NOTES for explanation.
|12||Mandatory. INPUT the employee's Personal Record Identifier (PRI). USE a leading zero to fill all nine spaces.|
|60||Mandatory. INPUT PAC "18".|
|61||Mandatory. INPUT Modifier "R" (Recover).|
|62||Mandatory. INPUT the code for the entitlement to be recovered.|
|63||Mandatory. INPUT the EFFECTIVE FROM, AM/PM date on which the employee started a period of reduced or non-entitlement.|
|64||Mandatory. INPUT the EFFECTIVE TO, AM/PM date which is the end date of the period of non-entitlement which MUST be retroactive to the current pay period.|
|65, 66||Mandatory. INPUT the RATE BASE and RATE/AMOUNT applicable to the entitlement. Rate Base "0" and a lump sum amount must be used to recover entitlements 201, 203, 204 or any entitlement for which Rate Base "P" and Rate Base "6" is specified in PPIM Section 9-5-2 . For the Recovery of Extra-Duty Pay Overpayments. The usual rate bases apply, i.e. lump sum = 0, hourly = 1, annual = 9, monthly = 6 and weekly = 3. For "number of items" (SEE asterisk "*" in Section PPIM 3-3-3) the lump sum amount MUST be pre-calculated and Rate Base "0" applied. For the Recovery of a Lump Sum Payment Overpayment: The From and To dates must be the same as the original input with the recovery amount in Field 66.|
|67, 68||LEAVE BLANK ONLY if the Rate Base in Field 65 is "0", otherwise COMPLETE for all employees to indicate the total number of actual hours, days or weeks paid in the ENTIRE recovery period. NOTE: Always REPORT in hours for employees whose pay is calculated on the basis of hours, e.g. part-time employees and employees working irregular shifts such as Firefighters (BUD 602 or 652).|
|71||INPUT the reason for leave without pay (LWOP) code (REFER to Section PPIM 4-4-15-1) in the first two spaces left justified, if the recovery is due to LWOP. Input OV in the third and fourth position if the overpayment is to be recovered from a supplementary payment (refer to remark 7 for additional details).|
|72||INPUT remarks as appropriate to clarify - or LEAVE blank. Note: INPUT the information in free form text when working with the On-Line Pay System.|
NOTE 1: It is NOT necessary to stop and restart a continuing entitlement in order to recover an overpayment and it is NOT necessary that the entitlement being recovered be currently in effect.
NOTE 2: The compensation advisor must ensure that the lump sum recovery is less than the NET PAY to prevent a zero balance cheque. Be advised that pay office will not convert this lump sum recovery in a net overpayment. When the recovery amount is greater than the net pay, the compensation advisor must use an ongoing ENR (REFER to Section PPIM 4-4-18-4-3 and Section PPIM 14-6-4, Remark 7).
If the entitlement rate (Field 66) was changed during the period that must be recovered, REPORT a separate period for each change using a PAC 18R.
The following variable allowances are automatically calculated on the basis of regular hours reported by Time Summary:
|022||First Aid to the General Public,|
|026||Nurse in Charge Allowance,|
|080||Inmates Training Differential,|
|102||Fuel and Utilities Differential,|
|126||Supervisory Differential (Ships Repair Group).|
Since these are related to Time Summary reports, a PAC 18R is not usually required to reduce earnings due to LWOP. A PAC 18R is ONLY required for these entitlements WHEN:
of an entitlement to one LATER than that previously shown, REPORT a PAC 18R showing the From and To dates of the period that the entitlement should not have applied.
of an entitlement to one EARLIER than that previously shown, REPORT a PAC 18R to recover the period of overpayment.
To recover basic or acting pay, REFER to Section PPIM 4-4-18-4-2.
|NOTE: The pay office will accept only one account (PRI) per form PWGSC-TPSGC 2549.
When a PAC 18R is processed by the Salary/Service History Update Program:
Last Update: June 2010