PPIM 4-4-22

Section: PAY ACTION CODE 22

Subsection: | MAILING ADDRESS - CHEQUES

DEFINITION

This pay action is used ONLY if it is necessary to print an address on the cheque or statement of earnings where the cheque or statement of earnings cannot be "hand delivered", e.g. out of town employees, or to print the name of the financial institution where the severance pay or other retirement benefits are directed to a registered retirement savings plan (RRSP).

Canada Revenue Agency (CRA)

All CRA pay accounts must contain a valid mailing address. The CRA is responsible for the input and maintenance of a correct mailing address for each employee on the Regional Pay System (RPS) master file.

| COMPLETE MANDATORY fields (PWGSC-TPSGC 2517-1 ). SEE NOTES for explanation.

FIELDS	NOTES
01	Mandatory.
05	Mandatory.
06	Mandatory.
09	Mandatory.
10	Mandatory.
11	Mandatory.
12	Mandatory. INPUT the employee's Personal Record Identifier (PRI). USE a leading zero to fill all nine spaces.
13	Mandatory.
14	Mandatory.
15	Mandatory.
18	LEAVE blank.
60	Mandatory. INPUT"PAC 22".
| 61	Mandatory. INPUT modifier "C" (Commence), "A" (Amend) or "S" (Stop). REFER to Remarks for details.
| 63	Mandatory. INPUT the "EFFECTIVE FROM, AM/PM" date of the pay action.
| 70	Mandatory. INPUT the applicable address line code based on the remarks and the Relationship Table.
| 71	INPUT the applicable mailing address line based on the remarks and the relationship table.
| 72	INPUT remarks as appropriate to clarify - or LEAVE blank. Note: INPUT the information in free form text (FFT) when working with the On-Line Pay System
73	Mandatory.
74	Mandatory.
75	Mandatory.
76	Mandatory.

REMARKS

1. | DEPARTMENTS AND AGENCIES EXCEPT THE CRA

   1. | Address line codes 1, 3 and 5 can only be commenced "C" or amended "A".
   2. | Address line codes 2 and 4 can be commenced "C", amended "A" or stopped "S".
   3. | Once the requirement to mail cheques no longer exists, the PAC 22 must be stopped. Modifier "S" is restricted to address line codes 0, 2 and 4.
   4. | Compensation advisors must ensure that a return address is on the envelope.
   5. |PAC MODIFIER "C", "A" or "S"

      | INPUT modifier ""C" to commence an address on the Master Employee Record (MER).

      | INPUT modifier "A" to amend an existing line of address on the MER. (Once an address has been commenced on the MER, modifier "A" must be used to effect changes (even to blank lines).)

      | INPUT modifier "S" to delete an existing line of address on the MER. (To delete the complete address from the MER, USE modifier "S" in Field 61 and address line code "0" in Field 70 - no data is required in Field 71.)

2. 
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   | CRA ONLY

   1. | The RPS programs have been modified to only allow a commence (C) pay action when a change to a mailing address is required. Modifiers "A" and "S" are no longer accepted for the CRA. When a PAC 22C is input, the current content of the mailing address field on the MER will be replaced by the new address information. Consequently, the CRA is required to complete all address lines.

   2. | Address line codes 1, 3 and 5 are always required and can only be submitted with a commence "C" pay action. Address line codes 2 and 4 are optional and are entered as required.

      RELATIONSHIP TABLE

      ADDRESS LINE CODE - FIELD 70	MAILING ADDRESS LINE - FIELD 71
      	Canada Revenue Agency (CRA) - For the CRA, address line codes 1, 3 and 5 are always required. Address line codes 2 and 4 are optional and are to be completed when required.
      | 0	No input required. Address Line Code "0" can only be used with modifier "S".
      | 1	First line: mailing address - up to 25 characters including blanks, etc.
      | 2	First line overflow: mailing address - up to 5 characters including blanks, etc.
      | 3	Second line: City/Town, Province/Territory - up to 25 characters including blanks, etc.
      | 4	Second line overflow: City/Town, Province/Territory - up to 5 characters including blanks, etc.
      | 5	Third line: postal code - For departments and agencies other than the CRA, this line can be up to 25 characters for on-line input and up to 6 characters for batch input. For the CRA only, the postal code must be 6 contiguous (spacing not allowed) characters in ANANAN format (A means alpha and N means numeric).

Last Update: June 2010

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