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PPIM 4-4-22

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This document has been modified. The changes are identified by a vertical line "|".

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Section: PAY ACTION CODE 22

Subsection: MAILING ADDRESS - CHEQUES

| DEFINITION

| This pay action is used to print an address on the cheque or statement of earnings. It is mandatory that an address be entered for any employee who receives a paper statement of earnings.

COMPLETE MANDATORY fields (PWGSC-TPSGC 2517-1 Publiservice). SEE NOTES for explanation.

FIELDS NOTES
01 Mandatory.
05 Mandatory.
06 Mandatory.
09 Mandatory.
10 Mandatory.
11 Mandatory.
12 Mandatory. INPUT the employee's Personal Record Identifier (PRI). USE a leading zero to fill all nine spaces.
13 Mandatory.
14 Mandatory.
15 Mandatory.
18 LEAVE blank.
60 Mandatory. INPUT "PAC 22".
| 61 Mandatory. INPUT modifier "C" (Commence), or "S" (Stop). REFER to Remarks for details.
63 Mandatory. INPUT the "EFFECTIVE FROM, AM/PM" date of the pay action.
70 Mandatory. INPUT the applicable address line code based on the remarks and the Relationship Table.
71 INPUT the applicable mailing address line based on the remarks and the relationship table.
72 INPUT remarks as appropriate to clarify - or LEAVE blank. Note: INPUT the information in free form text (FFT) when working with the On-Line Pay System
73 Mandatory.
74 Mandatory.
75 Mandatory.
76 Mandatory.

| REMARKS

  1. | DEPARTMENTS AND AGENCIES(BATCH INPUT) EXCEPT THE CANADA REVENUE AGENCY(CRA)

    | The regional pay system (RPS) programs have been modified to only allow a Commence (C) or a Stop (S) pay action when a change to a mailing address is required. Amend (A) function is no longer accepted.

    1. | Address line codes 1, 3 and 5 can only be commenced "C".  Modifier "A" is no longer accepted.
    2. | Address line codes 2 and 4 can be commenced "C",  or stopped "S". Modifier "A" is no longer accepted.
    3. Once the requirement to mail cheques no longer exists, the PAC 22 must be stopped. Modifier "S" is restricted to address line codes 0, 2 and 4.
    | PAC MODIFIER "C", or "S"

    INPUT modifier ""C" to commence an address on the Master Employee Record (MER).

    | INPUT modifier "S" to delete an existing address line code 2 or 4 on the MER. (To delete the complete address from the MER, USE modifier "S" in Field 61 and address line code "0" in Field 70 - no data is required in Field 71.)

  2. | CRA ONLY

    1. | All CRA pay accounts must contain a valid mailing address. The CRA is responsible for the input and maintenance of a correct mailing address for each employee on the Regional Pay System (RPS) master file.

      | Only modifier "C" is accepted for CRA. When a PAC 22C is input, the current content of the mailing address field on the MER will be replaced by the new address information.

    2. | Address line codes 1, 3 and 5 are always required and can only be submitted with a commence "C" pay action. Address line codes 2 and 4 are optional and to be completed when required.

      | RELATIONSHIP TABLE
      ADDRESS LINE CODE - FIELD 70 MAILING ADDRESS LINE - FIELD 71
        Canada Revenue Agency (CRA) - For the CRA, address line codes 1, 3 and 5 are always required. Address line codes 2 and 4 are optional and are to be completed when required.
      0 No input required. Address Line Code "0" can only be used with modifier "S".
      1 First line: mailing address - up to 25 characters including blanks, etc.
      2 First line overflow: mailing address - up to 5 characters including blanks, etc.
      3

      | Second line: City/Town, Province/Territory - up to 25 characters including blanks, etc.

      As per Canada Post's Addressing Guidelines, the municipality and the province/territory must appear on the same line, separated by one space. Province/territory must be entered in the official two-letter postal abbreviation or may also be written in full without any punctuation mark.

      4 Second line overflow: City/Town, Province/Territory - up to 5 characters including blanks, etc.
      5

      | Third line: postal code - For departments and agencies  including the CRA, this line can be up to 7 characters for batch input.

      The Postal Code must be in ANA NAN format (A means alpha and N means numeric) with one space between the first three and the last three characters. 

Note: For more information on Canada Post's address structure standards, refer to their Addressing Guidelines.

Last Update: June 2013