Public Works and Government Services Canada
Symbol of the Government of Canada

Common menu bar links

PPIM 4-4-71

Disclaimer:

Publiservice Any link with this image signifies that this information is only accessible to federal government employees, and only to federal departments and agencies.

This document has been modified. The changes are identified by a vertical line "|".

Revision (|)

Section: PAY ACTION CODE 71

Subsection: | ENTITLEMENT ADJUSTMENT

DEFINITION

TOS (hired)) account (Entitlement Code 189) or a retaken on strength (RE-TOS) account (Entitlement Code 199) and for other retroactive entitlements related to the RE-TOS. Payments for the Maternity Allowance (Entitlement Code 146) and the Employment Insurance - Supplemental Unemployment Benefit Plan (Entitlement Code 148) can also be requested using PAC 71s as long as the payments are not for a future period. A PAC 71 is also to be used in situations where there is a need for a correction or a complement to a processed retroactive adjustment for all entitlement codes identified in PPIM 9-5-2 EXCEPT codes 001, 002, 171, 384, 401,401, 402, 404 and 405. This PAC is NOT to be used for employees paid by Time Summary.

COMPLETE MANDATORY fields PWGSC-TPSGC 7340-1. SEE NOTES for explanation.

FIELDS NOTES
01 Mandatory.
02 Mandatory.
03 Mandatory.
04 Mandatory. INPUT the employee's Personal Record Identifier (PRI). USE a leading zero to fill all nine spaces.
05 Mandatory.
06 Mandatory. INPUT PAC "71".
09 Mandatory. INPUT the appropriate entitlement code. REFER to Section PPIM 9-5-2 for the applicable codes.
10 Mandatory. INPUT the EFFECTIVE FROM, AM/PM date of the retroactive period to be adjusted.
11 Mandatory. INPUT the EFFECTIVE TO, AM/PM date of the retroactive period to be adjusted.
12 Mandatory. INPUT the appropriate rate base code.
| 13 LEAVE blank.
| 14 Mandatory. INPUT the appropriate rate/amount for the entitlement being paid. INPUT the gross amount of the entitlement for the retroactive period, if using rate base "0". INPUT the difference between the old and new rate or the new rate/amount if the rate base is not "P" or "0". INPUT the gross amount to be used in calculating the percentage entitlement when using rate base "P". INPUT the appropriate rate/amount in relation to the rate base used for the TOS (Entitlement Code 189) or the RE-TOS (Entitlement Code 199) payments that corresponds to the employee's rate of pay on TOS or RE-TOS.
16 INPUT the number of Hours/Days/Weeks to be used in the calculation as indicated by the code in Field 17. LEAVE blank if Field 17 is blank. Note: Always REPORT in hours for employees whose pay is calculated on the basis of hours, e.g. part-time employees.
17 INPUT the appropriate Hours/Days/Weeks Indicator. LEAVE blank if using rate base "0".
| 19 INPUT the Departmental Control No. from the PWGSC-TPSGC 2546 Publiservice used to batch the PWGSC-TPSGC 2517-1 Publiservice or the PWGSC-TPSGC 2549 Publiservice causing the PAC 71 to be raised.
| 20 INPUT the four digits representing the employee's standard work week (SWW), if not the same as on the Master Employee Record (MER) Element 032. However, always INPUT for Bargaining Unit Designator (BUD) codes: 207, 20902, 20923, 20924, 217, 41404, 607, 657, 801-803, 806-809, 90501, 90585, 90586, 907, 917, 918 or 998 if the rate base is other than "0".
| 21 INPUT the pay period applicable to the retroactive basic payment (PP 01 to 12 for pay cycle 6 or PP 01 to 27 for pay cycle 7) for both current or previous year or for other retroactive entitlements (PP Y1 for current year -1, Y2 for current year -2 or Y3 for current year -3) if the payment is for a previous year, otherwise LEAVE blank.
| 22 LEAVE blank.
| 30 LEAVE blank.
| 32 1INPUT remarks as appropriate to clarify - or LEAVE blank. Note: INPUT the information in free form text (FFT) when working with the on-line pay system.

REMARKS

  1. | RETIRING ALLOWANCES - ADJUSTMENT (CODES 369 ELIGIBLE AND 370 NON-ELIGIBLE).

    Adjustment to previously paid retiring allowances for employees who are currently re-employed within the Public Service. Usually, retiring allowances can only be reported on SOS accounts therefore, if a former employee becomes re-employed prior to the payment, entitlement codes 369 and 370 are programmed to be paid on active or T-SOS accounts.

    These codes are to be reported as lump sum amounts with the pay period equal to "SS". The EFFECTIVE FROM date should be the start of continuous service date and the EFFECTIVE TO date should be the last day employed.

  2. | EFFECTIVE FROM/TO DATES.

    If the "Effective From" date is prior to the coming into force of the PSSA 2 and the "Effective To" date is after the coming into force of the PSSA 2, then separate pay actions must be input to cover the period prior and the period after the coming into force of the PSSA 2.

  3. | MATERNITY ALLOWANCE (ENTITLEMENT CODE 146) OR EMPLOYMENT INSURANCE - SUPPLEMENTAL UNEMPLOYMENT BENEFIT PLAN (ENTITLEMENT CODE 148).

    Proceed as follows:

    • | ENT CODE - 146 or 148.
    • | EFF FR Start date of entitlement period.
    • | EFF TO - End date of entitlement period - Not to exceed the end date of the current pay period.
    • | RATE BASE - 0 (lump sum).
    • | RATE AMOUNT - Gross amount of the entitlement for the dates entered.
    • | PAY PRD NUM/CODE - Pay period number relative to the dates entered - Not to exceed the current pay period.

    | Note: Where more than one entitlement 146 or 148 period is payable at the same time, SUBMIT separate pay actions in different supplemental pay runs (i.e. one period per run).

  4. | CONTROL OF CHEQUES RELEASE.

    The department is responsible for ensuring that the payment is valid and correct for the retroactive period. In some cases, the full retroactive period includes more than one pay period for which the compensation advisor would like to have separate supplementary cheques issued. This would enable the compensation advisor to control the release of the cheques to the employee.

    | 1 INPUT the retroactive period(s), up to the start of the pay period for which a separate cheque is required. Once the pay action status for the first payment reads "History updated MER" then INPUT the balance of the retroactive period.

    | If all the pay actions are submitted in the same update (up to a maximum of 170 DEDENT per account) then only one cheque will be produced. However, if the pay actions are input in separate updates, then separate cheques will be produced.

    | In all cases:
    • | A different PAC 71 MUST be created for EACH pay period involved in the retroactivity.
    • | Each pay period payment of basic pay must contain the appropriate pay period number in order for the statutory deductions (e.g. tax, CPP/QPP, etc.) to be calculated correctly.

Last Update: May 2007