Emergency salary advance
Emergency salary advance must only be issued to employees in the following situations:
- On initial appointment or re-appointment following a return from a leave without pay
- If a regular pay was not received
An emergency salary advance request must be associated with a letter of offer (since it is done on the initial appointment or re-appointment) or manager confirmation following a period of leave without pay or it will not be processed by the Pay Centre.
The amount is not to exceed 60% of the employee gross pay entitlement.
The emergency salary advance is to be recovered from the first salary payment covering the period the emergency salary advance was issued for. Under no circumstance can the emergency salary advance be recovered over an extended period.
Speak to their manager if they wish to request an emergency salary advance.
Note: Employees do not need to accept an emergency salary advance if offered.
- Determine if an emergency salary advance is appropriate in accordance with the Directive on Terms and Conditions of Employment
- Obtain approval for the emergency salary advance request following departmental procedures
- Request the emergency salary advance in writing by sending the emergency salary advance request through a trusted source who will authenticate the manager’s signature, by encrypted email, fax or mail to the Pay Center: Mail facility, including a pay action request form PSPC 446-5E duly completed
Upon receipt of the requisition for payment form GC 80-1 from the Pay Centre:
- Obtain section 34 authorization for the emergency salary advance (following departmental processes for sign off)
- Issue the emergency salary advance payment
- Send the signed GC 80-1 by encrypted email, fax or mail to the Pay Centre: Mail facility, including a pay action request form PSPC 446-5E duly competed to set up the emergency salary advance payment recovery as soon as the emergency salary advance is issued to avoid an overpayment
Important: The GC 80-1 must be authenticated by a trusted source prior to sending to the Pay Centre.
Upon receipt of emergency salary advance request from the manager:
- Ensure that signatures on paper requests transmitted from a departments to Pay Centre are authenticated, for example:
- The section 34 signature is authenticated for all requests affecting financial results and/or manager’s budget before it is sent to the Public Service Pay Centre
- The human resources delegated signature is authenticated for all requests being submitted by departments (excluding direct from employees)
Note: Paper requests submitted directly by employees to Pay Centre, without any departmental signatory requirements are excluded from the trusted source scope.
- Contact the employee to advise them when the first regular pay cheque will be available if it is expected beyond the service standards identified in the Treasury Board policy or relevant terms and conditions of employment
- Check the trusted source list for any emergency salary advance requests
- Calculate the emergency salary advance based on the manager’s request and the particulars of the hire or return from leave, and provide this information via a requisitions for payment GC 80-1 and supporting documentation to finance including the case number
Upon receipt of the signed GC 80-1 from finance:
- Set up the emergency salary advance payment recovery to avoid an overpayment
- Date modified: