Time reporting

Time reporting is required for employees who are positive time reporters (example: Those employees that are required to submit timesheets in order to receive payment).

Reference: Common Human Resources Business Process 4.01.07

Employee

Departments using time and labour module in Phoenix:

Important:  The entries should be made during the current pay period to avoid delays in getting paid. After Phoenix checks the positive time entries, they will be sent to the employee’s section 34 manager for approval.

Note:  Some employees may not be able to access Phoenix self-service (due to lack of internet connection or a remote location). In this case, their section 34 manager will be able to make entries on their behalf.

Departments not using time and labour module in Phoenix:

Late submission of time

Time not submitted within 6 months of the time worked.

Complete a form and provide it to their section 34 manager for entry on their behalf

Manager

Departments using time and labour module in Phoenix

The section 34 manager:

Review and approve payable time entries with the help of the worklist

You will get a worklist item when:

Note:  The section 33 authorizer does a push back on an approved request for payable time.

When an employee is unable to access Phoenix self-service

The section 34 manager:

Important:  Despite the delegated section 34 manager inputting the hours themselves, the time still needs to be approved by the delegated section 34 manager the day after they have inputted it on behalf of the employee

Departments not using time and labour module in Phoenix

Approve the positive time entries and provide the request to the timekeeper.

Late submission of time (greater than 6 months)

Positive time not entered within 6 months of the time worked.

Sign the time form and requesting authentication by the departmental trusted source. The form can then be submitted by encrypted email, fax or mail to the Pay Centre: Mail facility, including a pay action request form PSPC 446-5E and including mandatory fields to be populated has following: first and last name, Personal Record Identifier, department name, request work type, request sub-type and effective date.

Finance

Important:  The section 33 authorizer does a push back on an approved request for payable time.

Note:  If there are questions or concerns on a transaction requiring section 33 authorization, finance will contact the section 34 manager in accordance with procedures.

Trusted source

Late submission of time (greater than 6 months)

Positive time not entered within 6 months of the time worked:

Note: Paper requests submitted directly by employees to Pay Centre, without any departmental signatory requirements are excluded from the trusted source scope.

Pay Centre

Late submission of time

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