Changes to Your Hours of Work
Information: Life events disclaimer
The following material is intended to provide you with information about some of the common types of change in employment situations and the effects it will have on your employment.
There are two types of part-time employment as follows:
- When the employee’s assigned hours of work are in excess of one-third of the normal weekly hours of work for a full-time employee. These employees are subject to the terms and conditions of employment specified in their collective agreement.
- When the employee’s assigned hours of work are one-third or less of the normal weekly hours of work for a full-time employee. These employees will follow certain terms and conditions of employment specified in the relevant collective agreement. Some exclusions from the collective agreement provisions are earning of vacation leave and union dues deductions as well there is not an entitlement to the bilingual bonus.
I am a full-time employee and would like to change my hours to part-time. How should I proceed?
Your request to change from full-time to part-time employment requires the approval of your manager. Your manager will consider the operational requirements of the organization prior to agreeing to the change in employment status.
Does the number of hours that I work affect my benefits?
If you are a part-time employee working one-third or less than the normal weekly hours of a full time employee, your eligibility to various benefits such as disability insurance, Public Service Dental Care Plan, Public Service Superannuation Plan will differ. The Pay Centre will provide you with a detailed benefit letter outlining your eligibility to participate in the various plans.
I am a part-time employee working one-third or less than the normal weekly hours of a full-time employee. Will I be required to pay union dues?
As a part-time employee working one-third or less than the normal weekly hours, you are accorded certain terms and conditions of employment however are not required to pay union dues.
How will my salary be calculated as a part-time employee?
Your salary will be calculated by prorating the full-time pay rate with the number of hours in your part-time work week.
Is there a formula I can use to estimate my salary as a part-time employee?
The formula is as follows:
- AWW = Assigned Work Week (your part time hours)
- SWW = Scheduled Work Week (full time hours)
- Full-time rate of pay x AWW/SWW = prorated salary
As a part-time employee, am I eligible for the bilingualism bonus if I meet the bilingualism bonus requirements
You are eligible for the bilingualism bonus at a prorated amount if you meet the Bilingualism Bonus Directive requirements. You can estimate the amount by using the following formula:
- $800 x Your part time hours (AWW)/Full time hours (SWW) = Prorated entitlement
- A part-time employee working one-third or less of the hours of a full-time employee is not eligible to receive the bilingualism bonus.
If I work hours in excess of my regular part-time hours, how will the payment be calculated?
Any hours worked in excess of your part-time hours will be calculated at the straight time rate of pay up to the normal daily or weekly hours in a standard or full-time workweek. Hours in excess of the daily or weekly full-time hours will be paid at the applicable overtime rate by completing an extra duty pay form.
Am I entitled to payment for designated paid holidays?
A part-time employee is not paid for designated paid holidays or statutory holidays, but is instead paid a premium. Refer to the relevant authorities such as your collective agreement and/or the various terms and conditions of employment specific to your classification for the applicable premium rate.
It is important to note that if a designated holiday falls on your scheduled work day, that day will be recovered from your regular salary.
How will my vacation and sick leave be calculated?
Annual and sick leave credits are prorated in order to account for your reduced work week. You will earn your vacation leave credits for each month that you receive pay for at least twice the number of hours in your part-time workweek. Refer to the relevant authorities such as your collective agreement and/or the various terms and conditions of employment specific to your classification group for the applicable rate of calculation. Leave is granted on an hour-for-hour basis and may only be granted on normal scheduled workdays.
If you are a part-time employee working one third or less than the normal weekly hours of a full-time employee, you are not entitled to vacation leave; however, you will instead be paid 4% vacation pay on all hours worked, including overtime.
How will my leave entitlements be calculated if I am not working the same number of hours each week?
As it is necessary to establish an average work week for the calculation of your entitlements, an average estimate of the hours that you work will be calculated on a monthly basis.
How will the Pay Centre be notified that I have reduced my hours of work from full-time to part-time?
Once your manager has approved the reduction of your full-time employment to part-time employment, he or she will subsequently advise your departmental human resource section, who in turn will provide the necessary information to the Pay Centre.
Will the Pay Centre inform me of how my part-time employment will affect my leave and other benefits?
Once the Pay Centre has received notification of your part-time employment, you will be provided with a letter detailing the effects that your reduced hours will have on your pay, leave, insurances and other benefits.
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