Dual employment

Information: Life events disclaimer

The following material is intended to provide you with information about some of the common types of change in employment situations and the effects it will have on your employment.

What is dual employment?

Dual employment is when an indeterminate (permanent) employee on an extended period of leave without pay accepts another position for a specified period in the same, or in another department.

What type of extended leave without pay can I take from my regular position that will allow me to accept employment for a specified period in another position?

The type of leave without pay that you are on from your regular position will determine if you should be accepting a specified period of employment in another position. For example, if you are granted maternity, parental, care of family, educational leave without pay etc. you should not be accepting alternate employment as it would be contrary to the reason for which the leave was granted. In these cases you would be expected to cease employment in your regular position. However, in the case of relocation of spouse, it is possible to accept specified period employment at the relocation city.

What rate of pay will I receive in the specified period employment?

The rate of pay for the specified period position will be calculated based on the rate for a new appointment to the Public Service. Consideration will not be given to the rate of pay you were receiving in your regular position and the rate of pay in the specified period employment will not be considered when you return to your regular position or if you are appointed to another indeterminate (permanent) position.

What terms and conditions are applicable in a dual employment situation?

If you are in a dual employment situation, you will be subject to the relevant authorities such as your collective agreement and/or the various terms and conditions of employment of the specified period employment.

Can I use my vacation and sick leave from my regular position?

Vacation and sick leave credits from your regular position cannot be accessed or used during your specified period employment. Leave that you have earned in your regular position will remain banked until you either return to your regular position or cease employment from your regular position.

Will I earn vacation leave credits in my specified period employment?

You will earn vacation leave credits based on your period and tenure of employment. Your leave credits will be earned at the rate applicable to the combined years of service. For example, your service prior to the leave without pay in your regular position and for the specified period appointment.

Will I earn sick leave credits in my specified period employment?

You will earn sick leave in your specified period employment; however, you will only be able to use your sick leave credits after 3 months of continuous service.

Can any unused vacation and sick leave from my specified period employment be transferred to my regular position balance at the end of my specified period employment?

All unused vacation leave credits earned during your specified period appointment will be cashed out at the end of your term; however, unused sick leave credits will be transferred to your regular indeterminate position at the end of your specified period employment.

How will the Pay Centre be notified that I have commenced a specified period employment and am in a dual employment situation?

As part of the staffing process, the Human Resources section of the department offering you the specified period employment will be forwarding various pieces of information about your employment to the Pay Centre. In addition,once you have signed the Letter of Offer, you should contact the Pay Centre to ensure they are aware of the dual employment situation.

When will I receive my first cheque for my specified period employment?

As a newly appointed employee, your first pay cheque should be issued within 20 days of receipt of the attached forms at the Pay Centre:

Letter of offer, provincial tax forms, employee questionnaire or equivalent, signed oath of allegiance, direct deposit enrollment form with a pay action request form.

Refer to the Pay Centre service standards.

Will I receive additional information about the effects that the dual employment will have on my insurances and benefits?

The Pay Centre will provide you with a letter outlining options available to you and the effects of the dual employment on your specified period employment.

Can I accept an indeterminate (permanent) appointment in a dual employment situation?

A dual employment situation occurs only in situations where an indeterminate employee on extended leave without pay accepts another position for a specified period. You will be required to resign or transfer in order to accept an indeterminate (permanent) appointment in another position.

The period of my authorized leave without pay is due to expire for my regular position. What process should I follow?

At the end of your authorized leave without pay, you will be expected to:

  • return to your regular position; or
  • request approval for an extension of the leave without pay; or
  • resign from your regular position
Date modified: