Acting in a position

Information: Life events disclaimer

The following material is intended to provide you with information about some of the common types of change in employment situations and the effects it will have on your employment.

I have been asked by my manager to act in a position with a higher classification level. How is the salary for my acting pay calculated?

The promotion or deployment calculations are used to determine the rate of pay in an acting position.

Generally speaking, a promotion occurs when the maximum rate of pay of the position you are moving to exceeds the maximum rate of pay of the position you are leaving by:

  • the lowest pay increment of the new position; or
  • 4% of the maximum rate of the new position if there is only one rate of pay i.e. GL, GS, HP, HS; or
  • 4% of the maximum rate of the new position where the appointment is to a group governed by performance pay i.e. AS-07, PE-06, FI-04 etc

Reference 2.2.3 and 2.2.4 of the Directive on Terms and Conditions of Employment.

Please note that some classifications such as Executive Group, Law Group and others have specific calculations identified in their terms and conditions of employment or salary administration plan relative to their appointments.

I have been asked to continue acting in the higher level position; however, my salary has reverted back to my basic pay rate. Why is this?

The Pay Centre can only pay acting pay for an identified period and only when all documentation is received authorizing the payment. As pay is processed in advance, unless authorization is received to continue payment at least three weeks in advance of the initial end date, action to revert your salary to the basic rate will be automatically initiated.

I received payment for 10 days acting pay and am entitled to 4 of those days. When will the additional days be recovered from my pay cheque?

It is the practice of the Pay Centre to revert the salary to the basic pay rate in the pay period following the acting pay cessation date. The additional days of acting pay that may result from this process will be recovered from the next regular pay cheque.

I have been asked to continue acting in the same position which will take me beyond a year. Am I entitled to a pay increment?

While in an acting situation you will continue to receive pay increments in your substantive (basic) level. You may also be entitled to receive a pay increment in the acting level. This is dependent on where you are on the scale of rates in your substantive (base) level. The Pay Centre will perform various calculations and apply specific rules based on these calculations. Reference 6.4.1 and 6.4.2 of the Directive on Terms and Conditions of Employment.

If I receive a pay increment or a salary revision in my substantive (base) level, will my acting pay rate be recalculated?

If you receive a pay increment or a salary revision in your substantive (base) level, your acting pay rate will be recalculated and your acting pay rate will be adjusted accordingly. If as a result of the recalculation the rate is less, you will continue to receive the rate prior to the recalculation. Reference 6.3.1 of the Directive on Terms and Conditions of Employment.

If there is a revision to the salary range in my acting classification, am I entitled to it?

You are entitled to a revision to the salary range of the acting level. Reference 6.3.2 of the Directive on Terms and Conditions of Employment.

What collective agreement will I be covered by while acting?

You will be subject to the terms and conditions of employment or the collective agreement of the acting group, except while acting in the Executive Group. While acting in the Executive Group, you will remain covered by the terms and conditions of employment or the collective agreement of your basic level; however, you will not be entitled to overtime, call back, reporting pay, standby, shift premiums, travelling time or any other cash compensation which is dependent on completing a specified number of hours in a normal workweek. Reference 6.8.1 and 6.8.2 of the Directive on Terms and Conditions of Employment.

While acting, I have been asked to act at a higher level for a short period of time, after which I will revert back to my first acting duties. How will my pay rate be calculated for the second acting period and will it affect my first acting rate?

The rate of pay for the second acting will be calculated using your substantive (base) salary. If after the calculation the rate of acting is less than the first acting rate, you will be paid at the rate in the second acting level that is nearest to, but not less than, what you were making in the first acting.

Once you revert to your previous acting duties, you will receive the rate you were previously receiving before you had left that position. Reference 6.5.b of the Directive on Terms and Conditions of Employment.

I have been acting in a position and have now been promoted or deployed to a position at a higher group and level than the acting position. How will my pay be calculated?

Your rate of pay will be calculated using your substantive (base) salary. If after the calculation the rate is less than the acting rate you were previously receiving, you will be paid at the rate that is nearest to, but not less than, your previous acting rate. Reference 6.6.1.b of the Directive on Terms and Conditions of Employment.

If I am promoted or deployed to a new substantive (base) position that has a lower maximum rate of pay than my current acting rate and, will my acting rate of pay be recalculated?

The acting rate will be recalculated based on your new substantive (base) position. If the recalculation results in a rate of pay that is equal to or less than your previous acting rate of pay, you will retain the previous established acting rate and pay and increment date. Reference 6.6.2 of the Directive on Terms and Conditions of Employment.

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