When death occurs
Information: Life events disclaimer
The following material is intended to provide you with information about some of the common types of change in employment situations and the effects it will have on your employment.
How should my spouse or next of kin proceed in the event of my death?
In the event of your death, your spouse or next of kin should make contact with your manager or an individual close to you in the office who will inform your manager of your passing.
What documents need to be provided in the event of my death?
Your spouse or next of kin will be required to provide a death certificate to your manger. The death certificate is required prior to any payments being made.
How will the Pay Centre be made aware that I have passed away?
Your manager, upon receiving information about your passing will advise the Pay Centre who will immediately complete Part A of the notification of death in service (accessible only on the Government of Canada network) and fax it to Pension and benefits. This form will serve to notify the pension centre that a death has occurred.
How will my spouse or next of kin be advised about what benefits are payable in the event of my death?
Your spouse or next of kin will be provided with information about benefits that will be payable from the Pay Centre and the pension centre. The Pay Centre will provide information on any pay related benefits.
The estate, spouse or partner and/or a family member’s entitlement to certain benefits will depend on the deceased employee's employment status (i.e. indeterminate, term, casual), length of service and eligibility for benefits at the time of death. The following is an overview of the types of benefits that may be provided in the event of an employee’s death:
- vacation leave credits owing at the time of death will be paid to the estate
- severance pay owing will be paid to the estate in accordance with the collective agreement
- any salary owing up to the end of the month of death will be paid to the estate
- any monies owing as a result of overtime, extra duty entitlements, etc. will be paid to the estate
If applicable, the pension centre will provide you with information on your pension entitlements and death benefits, as well as any related payments. Detailed information can be found on their website at active member: when death occurs. If your spouse or next of kin have additional questions, they can contact Pension and benefits directly.
How should I proceed in the event of the death of my spouse, common-law partner or child?
In the event of the death of your spouse, common-law partner or child, you should immediately advise the Pay Centre and the Pension and benefits of the incident and provide them with a copy of the death certificate.
You will want to review your public service group insurance benefit plans coverage and, if applicable, provide amended applications to the Pay Centre in order for changes in the deduction rates to be put into effect. You may wish to review your level of coverage under the Public Service Health Care Plan and, should you wish to make any changes to your coverage you can either do the changes through the Compensation Web Applications self-serve if enrol, or, forward a new completed application form (TBS-006491) to the Pay Centre.
If applicable, you may wish to review your coverage under the Public Service Management Insurance Plan to amend your beneficiary information and/or to submit a claim.
The respective claim forms (TBS 5948 and PSPC-SPAC 5949) must be completed by the widow or widower and forwarded along with a copy of the death certificate to:
Public Service Management Insurance Plan, Insurance Advisory Division
Public Services and Procurement Canada
Pay Policies and Training Services Directorate
Place du Portage, Phase III: 10A2
11 Laurier Street
Gatineau Quebec K1A 0S5
Attention: Group Policy G68-1400
You should also review your Public Service Management Insurance Plan beneficiary information and, if applicable, complete a new PSPC-SPAC 2028-1: public service management insurance plan beneficiary form (accessible only on the Government of Canada network) and forward it to the Pay Centre.
If your named beneficiary has predeceased you or if you wish to designate a new beneficiary for your Supplementary Death Benefit Plan, you should complete a new naming or substitution of a beneficiary form (PSPC-SPAC 2196). Once complete, the form must be sent to the Pension Centre. For additional information on supplementary death benefit or the form, please visit the Public Service Pension Plan website.
Are there other sources that I should notify of the death of my spouse, common-law partner or child?
Your manager, upon receiving information about your passing will advise the Pay Centre who will immediately complete Part A of the Notification of Death in Service PSPC-SPAC 2014 (accessible only on the Government of Canada network) and fax it to the Pension and benefits. This form will serve to notify the pension centre that a death has occurred.
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