Leave with income averaging

Information: Life events disclaimer

The following material is intended to provide you with information about some of the common types of change in employment situations and the effects it will have on your employment.

What is leave with income averaging?

Leave with income averaging is a special working arrangement where you can request to take leave without pay for a period of between a minimum of five weeks and a maximum of three months and have your salary reduced over a specified twelve-month period.

What will happen with my pay and other benefits if I proceed on leave with income averaging?

Your pay will be reduced and averaged out over a twelve-month period to reflect the reduced time at work; however, pension and benefits coverage and the corresponding premiums and contributions would continue at the pre-arrangement levels. Refer to Appendix D of the Directive on Leave and Special Working Arrangements for additional information.

What happens to my employment status during this special working arrangement?

Your employment status, either full-time or part-time, will remain unchanged during the working arrangement and you remain covered by your Collective Agreement and/or Terms and Conditions of Employment. Refer to Appendix D of the Directive on Leave and Special Working Arrangements for additional information.

Does the leave without pay portion of the leave with income averaging special working arrangement need to be taken at one time?

The leave without pay portion of the working arrangement may be taken in two periods within the twelve-month period. Each period must be at least five weeks and the sum of the two periods must not exceed three months. Refer to Appendix D of the Directive on Leave and Special Working Arrangements for additional information

Are there other criteria that I must meet in order to apply for leave with income averaging?

Appendix D of the Directive on Leave and Special Working Arrangements provides the conditions that must be met before your request can be approved.

I have read Appendix D of the Directive on Leave and Special Working Arrangements and still have some questions, to whom do I speak?

You should contact the Pay Centre for clarification on any questions you still have.

What process should I follow to apply for leave with income averaging?

Once you have read Appendix D of the Directive on Leave and Special Working Arrangements you should submit an application for leave with income averaging (accessible only on the Government of Canada network) for your manager’s approval. In order to allow sufficient time for your pay to accurately reflect the special working arrangement, your application should be submitted to your manager as early in the process as possible.

How is my leave with income averaging recorded?

The Pay Centre does not have access to your departmental leave system. Therefore, it is your responsibility for requesting and receiving authorization for any absences from the office through your departmental leave system.

In the event your department does not have a departmental leave system, your authorized leave request form will be forwarded to the Pay Centre for recording your leave usage.

Can my request for leave with income averaging be denied?

Your manager will need to take a thorough assessment of the feasibility of allowing the work arrangement on the operation before approving the request. Refer to Appendix D of the Directive on Leave and Special Working Arrangements for additional information.

How will the Pay Centre be notified that my manager has approved a leave with income averaging special working arrangement?

Your manager will provide the approved application for leave with income averaging (accessible only on the Government of Canada network) to the Pay Centre under cover of a pay action request form.

How will I know that the Pay Centre has received notification that I am proceeding on leave with income averaging?

On receipt of notification that you are proceeding on a leave with income averaging special working arrangement, the Pay Centre will forward you a letter outlining the effects of the special working arrangement on your employment. Action will be taken to adjust your pay at this time, or if the notification is received in advance, a Bring Forward will be prepared to process the action at the appropriate time.

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