Disability

Information: Life events disclaimer

The following material is intended to provide you with information about some of the common types of change in employment situations and the effects it will have on your employment.

My illness is such that I will be away from the office for an extended period of time, what is the process that I should follow?

The complexities involved with the administration of sick leave benefits, which include employment insurance, disability or long term disability insurance, Canada Pension Plan or Quebec Pension Plan, etc, require that you work closely with your manager, departmental human resource section and the Pay Centre to ensure that leave records are accurate and up-to-date, that you receive information of your options and benefits and that forms are properly filled out and disseminated to the appropriate organization in a timely manner.

I have been on sick leave with pay and am about to run out of credits. What will happen?

Depending on your circumstances, you may request that sick leave credits be advanced to you to cover the period of your absence. This type of leave is covered in your collective agreement or terms and conditions of employment. However, you should be aware that you can request a leave of absence due to your illness or injury. Refer to Appendix B of the Directive on Leave and Special Working Arrangements for additional information.

How is my sick leave without pay recorded?

The Pay Centre does not have access to your departmental leave system. Therefore, it is your responsibility for requesting and receiving authorization for any absences from the office through your departmental leave system

In the event your department does not have a departmental leave system, your authorized leave request form will be forwarded to the Pay Centre for recording your leave usage.

How will the Pay Centre be notified that I will be proceeding on leave without pay because of illness or injury?

Once your leave is approved, your manager will notify your departmental human resources section, who will in turn provide the necessary information to the Pay Centre under cover of a pay action request form. The Pay Centre will take the appropriate action to temporarily stop your salary and provide you with detailed information about the effects of your leave without pay on your pay and any related benefits or insurances

Am I eligible to apply for benefits under disability insurance or long term disability plans?

An employee who is indeterminate, part time working more than one third of the scheduled work week, Term of more than 6 months or a term who has completed 6 months of continuous employment, you are eligible to apply for benefits. An employee subject to collective bargaining will apply to Sun Life Assurance. An employee who is excluded or unrepresented will apply to Industrial Alliance.

How do I apply for disability benefits from Sun Life or Industrial Alliance?

You should advise your manager and contact the Pay Centre. Request the application forms required to apply for benefits from the appropriate insurer. A letter explaining the application process will be prepared and sent to you with the application forms.

What are the effects of leave without pay on my benefits?

The Pay Centre will inform you of the following:

Can my request for leave without pay for illness or injury be denied?

Your manager will make decisions based on the medical evidence provided by your physician. When your physician provides a medical certificate indicating there is a strong possibility you will be able to return to duty within a reasonable period of time, your manager will consider granting you leave without pay for illness or injury

On the other hand, if it is evident that you will not be able to return to duty within the foreseeable future, your manager will consider granting you leave without pay for a period sufficient to enable you to make the necessary adjustments and preparation for separation from the public service on grounds of disability

Refer to Appendix B of the Directive on Leave and Special Working Arrangements for additional information.

How long can I remain on leave without pay for illness?

Your manager will regularly re-examine your situation to ensure that continuation of leave without pay is warranted by current medical evidence. Such leave without pay situations are to be resolved within two years of the leave commencement date, although each case must be evaluated on the basis of its particular circumstances

Refer to Appendix B of the Directive on Leave and Special Working Arrangements for additional information.

My physician has certified that my illness is continuing and I am unable to return to work for a period of time, how should I proceed?

You should immediately notify your manager if your physician has certified that your illness is continuing and you are unable to return to work. Your manager will then review the situation to determine if authority to continue your leave without pay will be granted and will advise you accordingly. Your manager will have the departmental leave system updated if additional leave is granted and will notify your departmental human resource section and the Pay Centre of your continued absence.

How should I proceed if my physician has certified that I am able to return to work? However I am:
  • no longer able to carry out the duties of the position I left
  • on a rehabilitation program or a reintegration back into the workforce or
  • not on a full time basis

You should immediately notify your manager of the situation. Your manager will review the situation to determine if your needs can be accommodated in his/her organization and consult with your departmental human resource section. Your departmental human resource section will, when applicable, coordinate the return to work with your manager and the caseworker assigned to your case if you are receiving benefits through disability or long term disability. Your manager will inform the Pay Centre of your return to work and of the return-to-work or rehabilitation schedule, if it differs from your pre-illness schedule. Your manager will inform your departmental human resource section, who in turn will advise the Pay Centre when you are no longer on a rehabilitation schedule.

My Physician has certified that I am unable to return to work due to continued illness or injury, how should I proceed?

In addition to reviewing the information on disability, you should immediately notify your manager of the situation. Your manager will consider granting you leave without pay for a period sufficient to enable you to make necessary adjustments and preparation for separation from the public service on grounds of disability

How will the Pay Centre be notified that I will not be returning to work?

Your manager will have the departmental leave system updated with any additional approved leave and will provide notification of your separation from the public service to your departmental human resource section, who will subsequently provide the necessary information to the Pay Centre under cover of a pay action request form. The Pay Centre will, in turn, provide you with the information relative to your situation and separation from the public service

Will my position be protected while I am on leave without pay due to illness or injury?

On occasion, there may be situations where your position could be filled on a permanent basis while you are on leave without pay. Your manager will be in contact with you should this be expected to occur. Generally this may occur if your period of leave exceeds one year.

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