Educational leave

From Public Services and Procurement Canada

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Is the approval of educational leave without pay discretionary?

Approval of leave without pay for educational needs is discretionary. Your manager may approve the leave after considering the degree to which the educational leave is needed or its relevance to the organizational requirements.

What is the length of time I can request for educational leave without pay?

Generally, leave may be approved for varying periods of up to one year and can subsequently be renewed. Refer to the relevant authorities such as your collective agreement and/or the various terms and conditions of employment specific to your classification group for the specifics surrounding the approval of this leave.

Are there conditions that I will need to meet prior to proceeding on educational leave without pay?

Generally as a condition for receiving authorization for educational leave without pay, you will be requested to provide your manager with written notification that you will return to work for a period of not less than the period the leave is authorized for. Refer to the relevant authorities such as your collective agreement and/or the various terms and conditions of employment specific to your classification group for more information.

Am I entitled to an educational allowance?

An allowance in lieu of salary of up to 100% of your salary can be paid. The allowance, which is discretionary, will be determined based on the degree of relevancy it has to the requirements of your organization.

If I have signed a letter indicating I will return to work for the period equal to my leave without pay and do not fulfill that obligation, what will happen?

Should you not fulfill your obligation, you will be required to repay all or part of the allowance. The requirement will be waived in a situation of death or lay-off.

Under what circumstances would I be required to repay the allowance?

You would be required to repay the educational leave allowance if you:

  • do not return to work
  • cease to be employed other than in circumstances of your death or lay-off or
  • if you fail to complete the course
How is my leave without pay for educational leave recorded?

The Pay Centre does not have access to your departmental leave system. Therefore, it is your responsibility for requesting and receiving authorization for any absences from the office through your departmental leave system.

In the event your department does not have a departmental leave system, your authorized leave request form will be forwarded to the Pay Centre for recording your leave usage.

How will the Pay Centre be notified that I will be proceeding on educational leave without pay?

Once your leave is approved, your manager will notify your departmental human resources section, who will in turn provide the necessary information to the Pay Centre under cover of a pay action request form. The Pay Centre will take the appropriate action to temporarily stop your salary and provide you with detailed information about the effects of your leave without pay on your pay and any related benefits or insurances.

If I want to make a claim for employment insurance, what is the process?

A web-based record of employment will be completed on your behalf and retained at Human Resources and Skills Development Canada. In the event you’d like to make a claim for employment insurance, this information is required in order to establish your eligibility and level of benefits. Information about applying for Employment Insurance benefits can be obtained online at Service Canada or from your local Service Canada office.

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