Integrated Soldier System project—Request for proposal 1

Fairness monitor final report, February 22, 2013

Addendum to final report, January 16, 2016

Submitted to Director General, Operational integrity sector

Submitted by Knowles Consultancy Services Inc. and Hill International Inc. in Joint Venture

Integrated Soldier System project—Request for proposal 1PDF version (195KB)
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Background and introduction

Knowles Consultancy Services Inc. and Hill International Inc. in Joint Venture was engaged as the Fairness Monitor (FM) to observe the competitive procurement process for the Integrated Soldier System Project (ISSP) for the Department of National Defence (DND), undertaken by was issued by Public Services and Procurement Canada (PSPC), through Solicitation Number W8476-112965/A. Knowles Consultancy Services Inc. and Hill International Inc. in Joint Venture is an independent third party with respect to this activity.

We hereby submit the final report covering our activities commencing with the review of a draft Request for proposal (RFP) through the review of the RFP, the evaluation of proposals and the finding that all proposals were non-compliant.

This report includes our attestation of assurance, a summary of the scope and objectives of our assignment, the methodologies applied, and specific activities and relevant findings.

Project requirement

The Government of Canada identified a requirement to select a company to provide the Department of National Defence, in support of the Army, with an Integrated Soldier System (ISS) which will allow for enhanced soldier capability through situational awareness, navigation and battle management.

Attestation of assurance

The FM hereby provides the following unqualified assurance statement concerning the procurement process to select a company to provide the Department of National Defence, in support of the Army, with an Integrated Soldier System (ISS) which will allow for enhanced soldier capability through situational awareness, navigation and battle management:

It is our professional opinion that the competitive process we observed, was carried out in a fair, open and transparent manner.

Note: For all references in this report concerning fairness related comments being provided to project officials, it is confirmed that, as necessary, project officials provided clarification to the FM or took appropriate action to address the comments, and as a result no fairness deficiencies were recorded. 

Original signed by
Roger Bridges
President
Knowles Consultancy Services Inc.
FM Contractor’s Representative

Original signed by
Bruce Maynard P. Eng.
FM Team Leader

Original signed by
Peter Woods
FM Specialist

Objectives of the fairness monitor assignment and methodology

The overall objective was as follows: provide PSPC with independent observation of project procurement activities; provide fairness related comments to project officials as early as possible so that appropriate action could be taken to resolve the concerns before fairness was impacted; bring any potential fairness concerns to the attention of the Operational integrity sector if there is no timely resolution with project officials; and attest to the fairness of the procurement process, including its execution.

To accomplish the objective we undertook the following activities:

  • became familiar with the project governance structure
  • reviewed the draft RFP
  • reviewed the RFP
  • reviewed all amendments to the RFP including questions submitted by bidders and answers provided
  • reviewed the procedures to be used for the evaluation of responses and the guidance provided to the evaluation team
  • observed the evaluation of responses to the RFP to ensure that the specified evaluation and contractor selection procedures and departmental policy were followed and consistently applied during the evaluation and selection process
  • observed the debriefing of unsuccessful bidders. (This activity will be reported on in an addendum to this report after any debriefings.)

Fairness monitor specific activities and findings

Fairness monitor activities and findings during the draft Request for proposal phase

During the period June 29, 2011 to February 11, 2012, we reviewed versions of the draft RFP and questions from project officials and provided fairness related comments. All comments were addressed appropriately by project officials.

Fairness monitor activities and findings during the Request for proposal phase

During the period February 11, 2012 to June 11, 2012, we reviewed the RFP as published on MERXFootnote 1 (Document 1), Questions and Answers (Qs and As) concerning the RFP, and Amendments 1 to 18 to the RFP (Documents 2 to 19), and provided fairness related comments to the Contracting Authority. All comments were addressed appropriately by project officials and as necessary were dealt with through the Qs and As process and amendments to the RFP.

The RFP closed on June 11, 2012.

Fairness monitor activities and findings during the evaluation phase

During the period June 15, 2012 to December 19, 2012, we observed consensus evaluation meetings on the technical requirements and provided fairness related comments to the Contracting Authority. Appropriate action was taken by project officials.

On January 8, 2013 we reviewed the results of the evaluation of proposals and the conclusion that all bidders were non-compliant. No fairness deficiencies were identified.

Reference documents

The following documents are referenced by number in the attached report. Unless otherwise indicated, these documents are available through the ISSP Project Office.

No. Document Additional information
1 RFP Released on MERXFootnote 1 February 11, 2012
2 Amendment 1 to RFP Released on MERXFootnote 1 February 29, 2012
3 Amendment 2 to RFP Released on MERXFootnote 1 March 1, 2012
4 Amendment 3 to RFP Released on MERXFootnote 1 March 5, 2012
5 Amendment 4 to RFP Released on MERXFootnote 1 March 13, 2012
6 Amendment 5 to RFP Released on MERXFootnote 1 March 19, 2012
7 Amendment 6 to RFP Released on MERXFootnote 1 March 28, 2012
8 Amendment 7 to RFP Released on MERXFootnote 1 March 29, 2012
9 Amendment 8 to RFP Released on MERXFootnote 1 March 30, 2012
10 Amendment 9 to RFP Released on MERXFootnote 1 April 12, 2012
11 Amendment 10 to RFP Released on MERXFootnote 1 April 17, 2012
12 Amendment 11 to RFP Released on MERXFootnote 1 April 19, 2012
13 Amendment 12 to RFP Released on MERXFootnote 1 April 20, 2012
14 Amendment 13 to RFP Released on MERXFootnote 1 May 2, 2012
15 Amendment 14 to RFP Released on MERXFootnote 1 May 7, 2012
16 Amendment 15 to RFP Released on MERXFootnote 1 May 14, 2012
17 Amendment 16 to RFP Released on MERXFootnote 1 May 23, 2012
18 Amendment 17 to RFP Released on MERXFootnote 1 May 28, 2012
19 Amendment 18 to RFP Released on MERXFootnote 1 June 1, 2012

Addendum to the final report
January 16, 2016

Addendum to fairness monitor final report dated February 22, 2013 concerning the Integrated Soldier System

This addendum to the Fairness Monitor final report covers the period following the conclusion of the evaluation phase and the determination that all bidders were non-responsive.

On January 25, 2013 we reviewed the proposed template of a debriefing (“feedback”) letter to be sent to each of the non-responsive bidders. No fairness deficiencies were identified. On February 4, 2013 we reviewed the letters dated January 30, 2013 that had been sent to each bidder. Each letter identified the mandatory technical criteria which the bidder had failed to meet. No fairness deficiencies were identified.

Fairness monitor attestation of assurance

It is the professional opinion of the Fairness Monitor that the post evaluation activities, including the provision of written debriefing (“feedback”) letters, were carried out in a fair, open and transparent manner.

Original signed by
Roger Bridges
President
Knowles Consultancy Services Inc.
FM Contractor’s Representative

Original signed by
Bruce Maynard P. Eng.
FM Team Leader

Original signed by
Peter Woods
FM Specialist

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