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Mandatory Evaluation Criteria

Bond Papers

E60PD-070004
2007-10-17
Page 21
RFSO

Annex A - A.3.1 Products

- Virgin Alkaline Copy Paper:

Virgin paper must meet Canadian General Standards Board specification CAN/CGSB-9.51-93 for dry toner xerographic copy and electrostatic duplicating copy paper.

- Recycled Paper

Recycled paper must contain a minimum of 30% recycled content (pre-consumer waste and/or post consumer fibre).

Pricing Basis "B" includes:

- Certified paper:

As part of a first step to greening its paper supply chain, the Government of Canada would like to provide the opportunity for departments to buy paper stocks considered to be environmentally friendly. Selection of these papers is based on factors such as sustainable development, life-cycle management and/or forest management. For this standing offer, in Pricing Basis "B", Offeror must provide a price for paper from manufacturers certified under the Environmental Choice Program (ECP) or equivalent, or who are using fibre originating from a sustainably-managed forest certified to a third-party verified forest certification standard such as or equivalent to the Canadian Standards Association Sustainable Forest Management Standard (CSA/SFMS), the Forestry Stewardship Council (FSC) or the Sustainable Forestry Initiative (SFI). Canada reserves the right to request proof of such qualifications during the bid evaluation process or any time after issuance of the Standing Offer.

A.3.2 Equivalent Certification(s)

Equivalent Certification for Pricing Basis "B" includes:

The Environmental Choice Program (ECP) or equivalent, or who are using fibre originating from a sustainably-managed forest certified to a third-party verified forest certification standard such as or equivalent to the Canadian Standards Association Sustainable Forest Management Standard (CSA/SFMS), the Forestry Stewardship Council (FSC) or the Sustainable Forestry Initiative (SFI).

  1. Products that are equivalent in certification to the certifications specified in the offer solicitation will be considered where the Offeror:
    1. designates the certification(s) name of the product;
    2. states that the substitute certification is fully interchangeable with one of the certifications specified in the offer;
    3. provides complete specifications and descriptive literature for each substitute certification;
    4. provides compliance statements that include technical specifics showing the substitute certification meets all mandatory performance criteria that are specified in one of the certifications specified in the offer; and
    5. clearly identifies those areas in the specifications and descriptive literature that support the substitute product's compliance with any mandatory performance criteria.
  2. Certification(s) offered as equivalent in form, fit, function and quality will not be considered if:
    1. the offer fails to provide all the information requested to allow the Standing Offer Authority to fully evaluate the equivalency of each substitute certification; or
    2. the substitute certification fails to meet or exceed the mandatory performance criteria of one of the specified certifications identified in the offer.
  3. In conducting its evaluation of the offers, Canada may, but will have no obligation to, request Offerors offering a substitute certification to demonstrate, at the sole cost of Offerors, that the substitute certification is equivalent to the certifications specified in the offer.

Converged Network Services

EN869-093895/A
Part 2, Appendix A
2009-06-26
Page 15, 16
RFP

9. Green Procurement Requirements

  • 9.0.0.1 The Federal Government is committed to reducing the environmental impact of its operations. In April 2006, the Government of Canada issued a "Policy on Green Procurement" directing federal departments and agencies to take the necessary steps to incorporate environmental performance considerations into their procurement decision-making processes. The Policy applies to all phases in the management of goods and services, from the planning and requirement definition phases through acquisition, use, operation and maintenance, and ultimately disposal or closeout activities. This RFP for CNS Service Solution procurement supports this Policy and mandatory Greening requirements are contained in this Section. (I)
  • 9.0.0.2 The Contractor shall have a Corporate Environmental policy that addresses e-waste, hazardous material waste and packaging waste. (M)
  • 9.0.0.3 The Contractor shall have a policy for waste reduction and recycling such as: (M)
    1. A recycling program for e-waste and hazardous waste; and
    2. Compliant with IEEE 1680 criteria for packaging (EPEAT) requirements.
  • 9.0.0.4 The Contractor shall provide all maintenance reports, billing, and training documentation in electronic formats through the CNS Service Portal. (M)
  • 9.0.0.5 The Contractor shall incorporate a product buy-back or take-back program for all technologies deployed to enable CNS Service Solutions. (M)
  • 9.0.0.6 The Contractor shall pursue ISO 14000 certification. (M)

E-Waste (Surplus EEE Disposal)

E60SQ-080007/C
2009-07-10
Page 10, 11
RFSO

Part 4 - Evaluation Procedures and Basis of Selection

1. Evaluation Procedures

1.1.1 Mandatory Requirements

Any Offer that fails to meet the Mandatory Requirements stipulated below will be deemed nonresponsive and will be given no further consideration.

At bid closing time, the Offeror must comply with the Mandatory Requirements and provide the necessary documentation to support compliance.

Item Description Evidence required
M-1 Offeror must have been in business as a electronic recycling processor for a minimum of three (3) years before the closing date of the RFSO and demonstrate an annual minimum of 3,000 metric tonnes of electronic materiel was processed.

References are required:

  • Client Name
  • Address
  • Contact information (phone or email)

References will only be contacted to confirm information provided in the Offer.

Copy of Certificate of incorporation and up to three projects or clients per year for whom electronic processing was undertaken that totals 3,000 metric tonnes.
M-2 The Offer must identify annual and current through put capacity, equipment and storage capacity for e-waste. Provide annual maximum throughput capacity and current mass quantities in metric tonnes, make and model of shredding equipment and indicate total space available to store e-waste received for processing.
M-3 The Offeror must demonstrate compliance to the Workplace Safety and Insurance Act. Copy of Provincial Workplace Safety and Insurance Certificate indicating coverage is up to date.
M-5 The Offeror must demonstrate current certification under a national or an Internationally recognized environmental management System.* Copy of certificate provided or evidence of certification under another equivalent nationally recognized system.

* For example, International Standards Organization (ISO) 14001, or European Union Eco-Management and Audit Scheme (EMAS).

Furniture - Cabinets

E60PQ-070005
Date to be added
2007-11-20
Pages 35, 39
RFSO

Annex B2

Section 2 - Environmental Requirements

Section 2.1 - literature providing information on corporate environmental policy

Section 2.2 - literature providing information on history of environmental initiatives and further plans for future improvements

Section 2.3 - literature on manufacturing process

Section 2.4 - literature on packaging and distribution

Annex D

2. Environmental Requirements

The following environmental requirements must be submitted and any supporting documentation as required must be provided upon request, either on corporate letterhead, as corporate documentation or provide the Offeror's Web site address where this information resides in order to be considered responsive.

Manufacturer's commitment to the environment

2.1 - The Offeror must provide information on their corporate environmental policy

2.2 - The Offeror must provide information on their history on environmental initiatives and further plans for environmental improvements.

Manufacturing

2.3 - The Offeror must provide information on how the waste material from the manufacturing process is minimized and/or recycled.

Packaging and Distribution

2.4 - The Offeror must provide information on how the packaging being used is designed to minimize waste and how the packaging is accepted for reuse, recycling or recovery.

Furniture - Desking

E60PQ-080002/BE60LM-080001
2008-11-07
Pages 10, 11
RFSO

Furniture - Free Standing

E60PQ-080001/B
2008-10-15
Page 9
RFSO

Furniture - Panels

E60PQ-080005
2008-12-08
Pages 10, 11
RFSO

1.1 Mandatory Technical and Environmental Evaluation

1.1.2 Mandatory Environmental Criteria must be submitted with the proposal (Failure to do so will render the bid non-responsive)
  Mandatory Environmental Criteria Supporting documentation Required
Manufacturer's Commitment  
ME1 The Manufacturer must provide an environmental policy *
ME2 The manufacturer must provide past performance on environmental improvements and initiatives *
ME3 The Manufacturer must provide their commitment to continuing environmental improvements and initiatives *
  Manufacturing  
ME4 Waste material from the manufacturing process must be minimized and/or recycled *
ME5 The manufacturer must submit a certification that the product contains no CFC's or PBDE's *
ME6 The manufacturer must demonstrate that a hazardous and toxic material management system is in place at their manufacturing facilities. *
  Packaging and Distribution  
ME7 Corrugated containers used for packaging must contain a minimum of 80% recycled content paper fibre  
  Other  
ME8 Manufacturers must indicate how their product would assist in scoring points for LEED - Canada CI (commercial interiors) credits in the following categories:

Materials & Resources

  • 4.1 Recycled Content, 10%
  • 4.2 Recycled Content, 20%
  • 6 Rapidly Renewable Materials; and
  • 7 Certified Wood

Indoor Environmental Quality

  • 4.1 Low-emitting Materials, Adhesive and Sealants;
  • 4.2 Low-emitting Materials, Paints and Coatings;
  • 4.4 Low-emitting Materials, Composite Wood and Laminate Adhesives; and
  • 4.5 Low-emitting Materials, Systems Furniture and Seating
*

Furniture - Mobile Shelving

E60PQ-050001
Page 46
RFSO

Annex E - Environmental Attributes

  1. As part of the federal government's commitment to environmentally responsible procurement, PWGSC encourages the private sector to develop and implement environmentally responsible initiatives in manufacturing processes, products, business management systems and packaging.
  2. As part of PWGSC's commitment to keep clients informed, specifically in the area of environmental attributes of products available on National Master Standing Offers, a completed Annex B - "Environmental Attributes," will be posted on the PWGSC Government Electronic Network (GENet).
  3. In addition to completing Annex B, Bidders must submit information and/or substantiating documentation regarding their stated environmental initiatives, and the details of the environmental impact of the goods proposed in terms of overall environmental management, for example:
    1. Provide details of your policies and practices in relation to environmentally responsible manufacturing processes.
    2. Provide details of your policies and practices in relation to environmentally responsible waste disposal initiatives
    3. Provide details of your policies and practices in relation to waste reduction initiatives
    4. Provide details of your policies and practices in relation to re-use strategies.
    5. Provide details of your policies and practices in relation to recycling
  4. Your firm must complete Table 1 - Recycled Content of Source Materials, identifying all major materials applicable to the products offered by your firm against this standing offer and their respective recycled content.
  5. If your firm has a corporate environmental policy, you must submit a copy of this policy either on corporate letterhead, as corporate documentation or provide your firms Web site address where this information resides. In support of your firm's environmental policy you must provide documentation regarding the environmental principles referenced in your policy and details of the environmental policy and its impact in terms of overall environmental management.
  6. If your facility has established a program for solid waste auditing, has prepared a waste reduction plan and has instituted a means to track progress towards waste reduction and diversion from disposal of materials such as metals, plastics, fabrics, wood, fiberglass, glass etc., a description of this program and or a copy of the most recent waste audit shall be submitted.

Indoor Air Quality Services

EN438-060278
2007-04-17
Page 4
RFSO

C) Waste Plan

Offerors must use registered Landfill Sites (toxic vs. nontoxic) for the disposal of all waste generated as a result of the services provided for this requirement. The Offeror must submit a brief one (1) page summary of their waste management plan with their offer indicating that they use registered Landfill Sites for disposal in the Province or State in which the laboratory is located.

The Waste Management Plan shall refer to the applicable regulations governing their operations and how the Offeror meets the requirements of these regulations, including a current waste generator number and its associated waste classification(s). In addition, if Hazardous Waste Management firms are used then a Certificate of Approval for this firm must also be provided.

Miscellaneous Office and Desk Supplies

E60PD-090001/F
2010-03-04
Page 11, 16
RFP

Part 4 - Evaluation Procedures and Basis Of Selection

4.2.2 Technical Mandatory Criteria Prior to Standing Offer Issuance

c) Environmental Programs
Offeror is requested to inform PWGSC of any environmentally policies, programs they may have in place or any environmental certification they have received. If such policies or programs exist, Offeror is requested to provide details.

d) 2010 hard copy catalogues
Offeror is requested to submit their 2010 hard copy catalogue with the offer document. The 2010 hard copy catalogue must include an extensive range of office and desk supplies from a choice of various product manufacturers (minimum items of 3000 office and desk supplies). All catalogues must include an index for easy product reference and identifiable logo for the green products listed.

Part 6 - Standing Offer and Resulting Contract Clauses

6.A Standing Offer

6.A.3 Standing Offers Reporting
The Offeror must compile and maintain records on its provision of goods, services or both to the federal government under contracts resulting from the Standing Offer. This data must include all purchases paid for by a Government of Canada Acquisition Card. The data must be submitted every two months to the Public Works and Government Services Canada Standing Offer Authority: debra.banning@tpsgc-pwgsc.gc.ca

Electronic reports must be completed and forwarded to the Standing Offer Authority no later than 15 calendar days after the end of the two month period. An electronic version of the form in Excel and/or Lotus spreadsheet format will be provided to the Offeror electronically by the Standing Offer Authority.

Postage Meter Equipment

66HAL-070018
2009-07-21
Page 10, 79
RFSO

Part 4 - Evaluation procedures and basis of selection

1.2.2 Evaluation of Financial Proposal

1.2.2.6 Point Rated Environmental Programs

The following Environmental Programs are an optional requirement for which the Offeror will receive a maximum Evaluation Reduction of up to 3% against the evaluated price of the applicable product as well as receiving recognition/identification in the NMSO document:

  1. 3rd Party Performance Labeling (such as Energy Star),
  2. ISO 14001 Certification.

Annex A - Section 4: Environmental Considerations

1) Mandatory Environmental Programs

The following Environmental Programs are mandatory:

A) ISO 14001 Certification

The Offeror (or its Original Equipment Manufacturer) must be registered under ISO 14001 from a nationally accredited registrar under the ISO 14001 Program for the manufacturing facility where the specific equipment being offered as part of this Standing Offer are manufactured.

B) Consumables Container Recycling Program

The Offeror must currently promote recycling through an established and ongoing consumables container recycling program as per the following:

For all locations in Canada covered by this NMSO where consumables containers cannot be recycled through local "blue-box" recycling programs, the Offeror must provide its own consumables recycling program by either:

  1. providing prepaid, postage-return packaging with the consumable when it is originally delivered, or available for download from the manufacturer's website; OR
  2. picking up used consumables containers at no charge.

C) Hardware Take-Back and Recycling Program

The Offeror must currently promote recycling through an established and ongoing Hardware Take-Back and Recycling Program as per the following:

  1. The Contractor must control electronic waste through the establishment of an ongoing hardware take-back and recycling program.
  2. At the end of any lease, the Contractor must take back any leased products supplied under any Call-ups at no charge.
  3. The Contractor must recycle or dispose of all equipment taken back in an environmentally sensitive manner. At a minimum, the recycling of equipment should involve material recovery and metals recovery processes. Facilities used to process end of life electronics must meet all applicable health, safety, environment, transport and export regulations. Facilities must possess all required permits and appropriate insurance. Acceptable processes include manual dismantling and sorting into major material categories (non-hazardous materials, electronic scrap materials, and hazardous materials) and mechanical processing for dismantling and/or material separation, with provision of dust collection and operator risk assessments and protection.

    Major Material categories are defined as follows:

    1. Non-Hazardous Materials include ferrous metal, non-ferrous metal, other metals (brass, bronze, metal fines), plastics, wood, and glass (non-leaded).
    2. Electronic Scrap Materials include cables and wires, printed circuit boards (high, medium and low grade), components, including hard drives, chips and other electronic components.
    3. Hazardous Materials include cathode ray tubes (CRT), CRT frit, leaded plasma display glass and other leaded glass, rechargeable batteries, non-rechargeable batteries, including alkaline, lead acid, and coin cell batteries on circuit boards, mercury bearing lamps and switches, components containing polychlorinated biphenyls, Ink and toner cartridges.

    Electronic scrap materials and hazardous materials:

    • may not be landfilled, exported to non-OECD or non-EU member countries, or processed with the use of prison labour.
    • exporting of these materials must be done in compliance to the Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulation (EIHWHRMR).
  4. In the event that it is determined by Canada that an Offeror is refusing to take back product or not recycling that product in accordance with the minimum requirements of the standing offer, Canada will arrange to have the subject material recovered and disposed off appropriately at the cost of the Offeror. In addition, the Offeror will have their standing offer deauthorized and will be excluded from holding a similar standing offer with Canada for a minimum of one year from the date of determination.

D) Packaging Recycling

The Offeror must currently promote recycling through an established and ongoing packaging recycling program as per the following:

  1. All materials in which the Products are packaged and shipped must be recyclable.
  2. The Offeror must take back all packaging from the Identified User's site at the time of product installation.
  3. The Contractor must reuse, recycle or dispose of all packaging materials removed from Products delivered under any Call-up in an environmentally sensitive manner.

Remanufactured Toner Cartridges

E60PS-040067
2005-12-20
Pages 16, 17
RFSO

Part 3: Proposal Preparation Instructions and Evaluation Procedures

3.2 Mandatory Requirements

I) The Offeror must have a process in place for the return/pick up of empty cartridges from the client, at no additional charge. (Refer to Appendix A, article A.1) Offeror must provide the steps/process the client is to follow for the return/pick up of empty cartridges.

K) Offeror MUST have environmentally responsible programs in place. This would include the re-manufacturing process, waste disposal (e.g. Old toner, end of life cartridges, paper, in-house garbage), packaging. (refer to Appendix A.1). Detailed information that will provide the steps/processes of the environmental program(s) must be submitted with offer (refer to Appendix A.1)

Virgin Toner Cartridges

E60PS-040069
2005-09-28
Page 13
RFSO

Part 3: Proposal Preparation Instructions and Evaluation Procedures

3.2 Mandatory Requirements

H) The Offeror must have a process in place for the return/pick up of empty cartridges from the client, at no additional charge. (Refer to Appendix A, article A.2) Detailed information that describes the return/pick up procedures, must be submitted with offer (refer to Part 2, article 2.1).

I) Offeror must have an environmentally responsible recycling process(es) in place for all aspect of their operations, such as waste disposal (e.g. Toner, non-recyclable material), packaging and machinery. (refer to Appendix A.3). Detailed information that describes the steps of the recycling process involved, must be submitted with the offer (refer to Part 2, article 2.1).