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Clauses, Conditions and Instructions

Desktop and Network Printers including accessories, supplies and services

EZ107-060001 (Extension)
2008-08-17
Web site: Environmental Programs - Annex A and B
NMSO

The Environmental Programs required for printers offered under this series of NMSOs are excerpted from Annex A and the programs required of their Offerors are described in Annex B.

Annex A: Technical Specifications

1. Mandatory General Specifications for All Printers

All printers, under all Groups, Categories and Sub-Categories must meet or exceed the following Mandatory General Specifications:

All printers must:

  1. be certified as compliant with the Canadian Electrical Code for office printers by an organization approved by the Standards Council of Canada;
  2. be certified by the manufacturer as complying with the Class A or B limits for radio noise emissions from digital apparatus set out in the Interference Causing Equipment Standard (ICES-003) of Industry Canada, or US FCC Class A or B equivalent emission limits for digital apparatus as set in the Radio Interference Regulations;
  3. be Energy Star qualified at the time of product acceptance. The vendor must ship all products with the Energy Star low-power feature activated or enabled.
  4. be manufactured in facilities that are both ISO 9001:2000 and ISO 14001 certified; and
  5. have an Environmental Ecolabeling Certification at the time of product acceptance.
  6. The printers must not prevent, through specific design features or manufacturing processes, the use of remanufactured imaging consumables, except where a licensing agreement has precluded the remanufacture. Consumables able to be remanufactured must be available for the printers.

In addition, all printers in all sub-categories must be configured to print double-sided (duplex) documents as their default.

Annex B: Environmental Requirements

1. Consumables Containers Recycling Program

(a) For all locations in Canada (except CLCA areas) where consumables containers cannot be recycled through local "blue-box" recycling programs, the Contractor must provide its own consumables recycling program by either:

providing prepaid, postage-return packaging with the consumable when it is originally delivered, or available for download from the manufacturer's Web site; OR

picking up used consumables containers at no charge.

(b) Where consumables are purchased through subsequent standing offers or other purchasing instruments with provisions for Empty Cartridge Return Credit, this credit will be payable to Canada and procedures for return and pick up will be in accordance with the provisions of those standing offers.

2. Hardware Take Back and Recycling Program

The Contractor must control electronic waste through the establishment of an ongoing hardware take-back and recycling program.

For a period of six (6) years from the date of the Call-up issuance, the Contractor must take back (whether or not the equipment remains in government control) any products supplied under any Call-ups (even if the Warranty Period is complete), if requested by the end user, at no charge, but is not required to pay for shipping and handling.

The Contractor must recycle or dispose of all equipment taken back in an environmentally sensitive manner. At a minimum, the recycling of equipment should involve material recovery and metals recovery processes. Facilities used to process end of life electronics must meet all applicable health, safety, environment, transport and export regulations. Facilities must possess all required permits and appropriate insurance.

Acceptable processes include manual dismantling and sorting into major material categories (non-hazardous materials, electronic scrap materials, and hazardous materials) and mechanical processing for dismantling and/or material separation, with provision of dust collection and operator risk assessments and protection.

Major Material categories are defined as follows:

  1. Non-Hazardous Materials include ferrous metal, non-ferrous metal, other metals (brass, bronze, metal fines), plastics, wood, and glass (non-leaded).
  2. Electronic Scrap Materials include cables and wires, printed circuit boards (high, medium and low grade), components, including hard drives, chips and other electronic components.
  3. Hazardous Materials include cathode ray tubes (CRT), CRT frit, leaded plasma display glass and other leaded glass, rechargeable batteries, non-rechargeable batteries, including alkaline, lead acid, and coin cell batteries on circuit boards, mercury bearing lamps and switches, components containing polychlorinated biphenyls, Ink and toner cartridges.

Electronic scrap materials and hazardous materials:

  • may not be landfilled, exported to non-OECD or non-EU member countries, or processed with the use of prison labour.
  • exporting of these materials must be done in compliance to the Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulation (EIHWHRMR).

In the event that it is determined by Canada that an Offeror is refusing to take back product or not recycling that product in accordance with the minimum requirements of the standing offer, Canada will arrange to have the subject material recovered and disposed off appropriately at the cost of the Offeror. In addition, the Offeror will have their standing offer deauthorized and will be excluded from holding a similar standing offer with Canada for a minimum of one year from the date of determination.

3. Packaging Take-Back and Recycling

  1. All materials in which the Products are packaged and shipped must be recyclable.
  2. The Contractor must reuse, recycle or dispose of all packaging materials removed from Products delivered under any Call-up in an environmentally sensitive manner.

Digital Convenience Photocopiers/Multifunction Devices

EZ107-070001
2008-07-30
Web site: Environmental Programs in Place
NMSO

A 4.7.1 The following Environmental Programs are mandatory:

  1. ISO 14001 Certification
    The Offeror (or its Original Equipment Manufacturer) must be registered under ISO 14001 from a nationally accredited registrar under the ISO 14001 Program for the manufacturing facility where the specific photocopiers/MFDs being offered as part of this Standing Offer are manufactured.

  2. Consumables Container Recycling Program
    The Offeror must currently promote recycling through an established and ongoing consumables container recycling program as per the following:

    For all locations in Canada covered by this NMSO where consumables containers cannot be recycled through local "blue-box" recycling programs, the Offeror must provide its own consumables recycling program by either:

    providing prepaid, postage-return packaging with the consumable when it is originally delivered, or available for download from the manufacturer's Web site;

    OR

    picking up used consumables containers at no charge.

  3. Hardware Take-Back and Recycling Program
    The Offeror must currently promote recycling through an established and ongoing Hardware Take-Back and Recycling Program as per the following:

    The Contractor must control electronic waste through the establishment of an ongoing hardware take-back and recycling program.

    At the end of any lease, the Contractor must take back any leased products supplied under any Call-ups at no charge.

    The Contractor must recycle or dispose of all equipment taken back in an environmentally sensitive manner. At a minimum, the recycling of equipment should involve material recovery and metals recovery processes. Facilities used to process end of life electronics must meet all applicable health, safety, environment, transport and export regulations. Facilities must possess all required permits and appropriate insurance.

    Acceptable processes include manual dismantling and sorting into major material categories (non-hazardous materials, electronic scrap materials, and hazardous materials) and mechanical processing for dismantling and/or material separation, with provision of dust collection and operator risk assessments and protection.

    Major Material categories are defined as follows:

    1. Non-Hazardous Materials include ferrous metal, non-ferrous metal, other metals (brass, bronze, metal fines), plastics, wood, and glass (non-leaded).
    2. Electronic Scrap Materials include cables and wires, printed circuit boards (high, medium and low grade), components, including hard drives, chips and other electronic components.
    3. Hazardous Materials include cathode ray tubes (CRT), CRT frit, leaded plasma display glass and other leaded glass, rechargeable batteries, non-rechargeable batteries, including alkaline, lead acid, and coin cell batteries on circuit boards, mercury bearing lamps and switches, components containing polychlorinated biphenyls, Ink and toner cartridges.

    Electronic scrap materials and hazardous materials:

    • may not be land filled, exported to non-OECD or non-EU member countries, or processed with the use of prison labour.
    • exporting of these materials must be done in compliance to the Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulation (EIHWHRMR).

    In the event that it is determined by Canada that an Offeror is refusing to take back product or not recycling that product in accordance with the minimum requirements of the standing offer, Canada will arrange to have the subject material recovered and disposed off appropriately at the cost of the Offeror. In addition, the Offeror will have their standing offer de authorized and will be excluded from holding a similar standing offer with Canada for a minimum of one year from the date of determination.

  4. Packaging Recycling
    The Offeror must currently promote recycling through an established and ongoing packaging recycling program as per the following:

    All materials in which the Products are packaged and shipped must be recyclable.

    The Offeror must take back all packaging from the Identified User's site at the time of product installation.

    The Contractor must reuse, recycle or dispose of all packaging materials removed from Products delivered under any Call-up in an environmentally sensitive manner.

  5. Energy Star Registration
    The Offeror's product must be Energy Star qualified at the time of product acceptance. The vendor must Ship all products with the Energy Star low-power feature activated or enabled. This eliminates the need for users to configure the power-management feature after delivery and helps to ensure that they use the energy-saving feature.

A 4.7.2 The following Environmental Program is an optional requirement for which the Offeror will receive an Evaluation Reduction of 3% against the evaluated price as well as mention on the IPMG Web site.

  1. Third Party Environmental Performance Labeling (3%)
    The photocopier/MFD must be approved for Environmental Ecolabeling Certification. Acceptable programs are those that conform to ISO 14024: 1999, Environmental labels and declarations, Type I environmental labeling and are recognized by the Global Ecolabeling Network (GEN)

If the photocopier/MFD proposed does not have Environmental Ecolabeling Certification at time of initial offer but achieves certification subsequent to Standing Offer issue, the Offeror may submit a request and proof of certification for the additional reduction at any pricing refresh period.

Document Scanners

EZ107-080001
2009-08-04
Page 36
NMSO

A.2 Environmental Requirements

A.2.1 Packaging Take-Back and Recycling

  1. All materials in which the Products are packaged and shipped must be recyclable.
  2. The Contractor must reuse, recycle or dispose of in an environmentally sensitive manner all packaging materials removed from Products installed under any Call-up.

A.2.2 Environmental Specifications

  • The Offeror (or its Original Equipment Manufacturer) must be registered under ISO 14001 from a nationally accredited registrar under the ISO 14001 Program for the manufacturing facility where the specific document scanners being offered as part of this Standing Offer are manufactured.

Events Management Services

EN578-092644
2010-03-24
Page 12
RFSO

Part 2

5. Environmental Considerations

Canada is committed to greening its supply chain. In April 2006, Canada issued a policy directing federal departments and agencies to take the necessary steps to acquire products and services that have a lower impact on the environment than those traditionally acquired. Environmentally preferable goods and services are those that have a lesser or reduced impact on the environment over the life cycle of the good or service, when compared with competing goods or services serving the same purpose. Environmental performance considerations include, among other things: the reduction of greenhouse gas emissions and air contaminants; improved energy and water efficiency; reduced waste and support reuse and recycling; the use of renewable resources; reduced hazardous waste; and reduced toxic and hazardous substances. In accordance with the Policy on Green Procurement, for this solicitation:

  • Offerors / suppliers are encouraged to offer or suggest green solutions whenever possible.
  • Offerors / suppliers are requested to provide all correspondence including (but not limited to) documents, reports and invoices in electronic format unless otherwise specified by the Contracting Authority or Project Authority, thereby reducing printed material.
  • The paper format of the offer / arrangement should be certified as originating from a sustainable managed forest and/or with a minimum of 30% recycled content.
  • Offerors / suppliers should recycle (shred) unneeded copies of non-classified/secure documents (taking into consideration the Security Requirements).
  • Product components used in performing the services should be recyclable and/or reusable, whenever possible.

E-Waste (Surplus EEE Disposal)

E60SQ-080007/C
2009-07-10
Pages 5, 9, 21
RFSO

Part 1 - General Information

1. Introduction

Public Works and Government Services Canada (PWGSC) is issuing a Request for Standing Offer (RFSO) for the provision of the environmentally sound disposal of Federal Surplus Electric and Electronic Equipment (EEE) for the Government of Canada (GoC), nationally. The RFSO is in line with PWGSC's mandate to assist the Government in its commitment to become a model of environmental excellence in its operations, and within its broader Sustainable Development Strategy.

2. Summary

Public Works and Government Services Canada (PWGSC), has developed a strategy in cooperation with other government departments that includes the Environmentally Sound Management (ESM) Criteria for Recyclers of Federal Surplus Electronic and Electrical Equipment (EEE). ESM is defined as a mechanism for ensuring that wastes, used and scrap EEE are managed in a manner that conserves natural resources and minimizes risk to human health and the environment from the potential adverse effects that may result from the management of such wastes and materials. ESM often implies the utilization of best management practices and continuous improvement.

Part 3 - Offer Preparation Instructions

1. Offer Preparation Instructions

Canada requests that Offerors follow the format instructions described below in the preparation of their offer.

  1. use 8.5 x 11 inch (216 mm x 279 mm) paper;
  2. use a numbering system that corresponds to that of the Request for Standing Offer;
  3. use 30% recycled paper and print double sided.

Part 6 - Standing Offer and Resulting Contract Clauses

B. Resulting Contract Clauses

2.1 General Conditions

Hazardous Waste Disposal
The Contractor must dispose of any hazardous waste removed or uncovered in the performance of the Work in accordance with the requirements of the Contract and any applicable law.

5. Invoicing Instructions
3. Invoices must be submitted in electronic format to the electronic mail address identified under the section entitled 'Authorities' of the contract. Microsoft Word, Adobe Reader (pdf) formats are acceptable.

Facsimiles (non-secure)

EC095-080004
2010-06-09
Annex A
RFSO

8. Environmental Requirements

8.1 Consumables Containers Recycling Program

  1. For all locations in Canada (except CLCAs) where consumables containers cannot be recycled through local " blue-box " recycling programs, the Offeror must provide its own consumables recycling program by either:
    1. providing prepaid, postage-return packaging with the consumable when it is originally delivered; OR
    2. picking up used consumables containers at no charge.
  2. Where consumables are purchased through subsequent standing offers or other purchasing instruments with provisions for Empty Cartridge Return Credit, this credit will be payable to Canada and procedures for return and pick up will be in accordance with the provisions of those standing offers.

8.2 Packaging Take-Back and Recycling

  1. All materials in which the Products are packaged and shipped must be recyclable either by the Offeror when the Product is installed or by the User when the Offeror is not present.
  2. The Offeror must reuse, recycle or dispose of all packaging materials removed from Products delivered under any Call-up in an environmentally sensitive manner. Proof of this would involve, but is not limited to, suppliers providing in their proposals more details with regards to process, recovery rate, technology being used, etc.

Fuels - Ethanol and Bio-Diesel

E60HL-8-0027-20-A, E60HL-8-0028-20-A E60HL-8-0029-20-A
2008-09-01
Web site: National Fuel Procurement Program This link is available only to clients with access to Publiservice, the Government of Canada extranet. (accessible to federal government employees only)
Pages 1, 6
RMSO

1.1 Product Standard

The product delivered by the Supplier shall be in accordance with the product description, and instructions where applicable, shown at Appendix"A" related to each requirement, and shall conform to the Canadian General Standards Board (CGSB) Standard indicated hereunder:

  1. for unleaded automotive gasoline - Standard CAN/CGSB-3.5-2004, as applicable, latest issue;
  2. for oxygenated unleaded automotive gasoline containing ethanol- Standard CAN/CGSB- 3.511-2005, as applicable, latest issue;
  3. for automotive (on-road) diesel fuel- Standard CAN/CGSB 3.517-2007, as applicable, latest issue;
  4. for Oxygenated Unleaded Automotive Gasoline Containing Ethanol- Standard - CAN/CGSB-3.511-2005, as applicable, latest issue;
    • Seasonally adjusted (E85)
      During the cold weather months, approximately October 1 to March 31, the supplier may supply a percentage of ethanol less than 85%, however the minimum shall not be less than 65%.
  5. for Automotive (On-Road) Diesel Fuel Containing Low Levels of Biodiesel Esters (B1-B5) - Standard CAN/CGSB- 3.520-2005, as applicable, latest issue;

6.8 BQ9000 - Quality Management Program - For "Biodiesel" Requirements
The Contractor shall be responsible for implementing a quality system appropriate to the scope of the work to be performed. It is recommended that the quality system be based on BQ9000 - Quality Management Program - Requirements. BQ9000 Web site: BQ 9000 Quality Management Program (www)

6.11 Shipment of Hazardous Materials
The Contractor must label and ship goods falling within the Hazardous Products Act, R.S.C. 1985, c. H-3 and regulation(s) in accordance with the said Act and regulation(s) accompanied by the required material safety data sheet(s) completed in either English or French. The label must clearly identify the contents of the hazardous material and the material safety data sheet must explain what those hazards are.

6.12 Dangerous Goods/Hazardous Products

  1. The Contractor must mark dangerous goods/hazardous products material which are classed as dangerous / hazardous as follows:
    1. shipping container - in accordance with the Transportation of Dangerous Goods Act, 1992, c. 34; and
    2. immediate product container - in accordance with the Hazardous Products Act, R.S., 1985, c. H-3.
  2. The Contractor must provide bilingual Material Safety Data Sheets, indicating the NATO Stock Number as follows:
    1. two (2) hard copies:
      1. one (1) copy to be enclosed with the shipment, and
      2. one (1) copy to be mailed to:
        National Defence Headquarters
        MGen George R. Pearkes Building
        101 Colonel By Drive
        Ottawa, Ontario K1A 0K2
        Attention: DSCO 3-2-3
    2. one (1) soft copy: on a 3.5 inch diskette in ASCII, Rich Text Format (RTF) or common word processing format (i.e. MS Word or WordPerfect) must be mailed to the address provided at paragraph 2(a)(ii).
  3. The Contractor will be responsible for any damages caused by improper packaging, labelling or carriage of goods/products.
  4. The Contractor must ensure they adhere to all levels of regulations regarding dangerous goods/hazardous products as set forth by federal, provincial and municipal laws and by-laws.
  5. The Contractor must contact the consignee (i.e. Supply Depot Traffic Section) at least 48 hours before shipping dangerous goods/hazardous products in order to schedule a receiving time. (derived from D3010C, 07/11/30)

6.13 Dangerous Goods/Hazardous Products

  1. The Contractor must ensure proper labelling and packaging in the supply and shipping of dangerous goods/hazardous products to the Government of Canada.
  2. The Contractor will be held liable for any damages caused by improper packaging, labelling or carriage of dangerous goods/hazardous products.
  3. The Contractor must clearly mark all merchandise labels with the percentage of volume that is a hazardous item. Failure to do so will result in the Contractor being held responsible for damages caused in the movement of goods/products by government vehicles or government personnel.
  4. The Contractor must adhere to all applicable laws regarding dangerous goods/hazardous products. (derived from D3015C, 07/11/30)

7.1 Storage Tanks Conversion to Ethanol

Upon request, and at no additional cost, the"Ethanol" supplier shall advise the Requisitioning Authority, on the appropriate process to follow when converting the content in its bulk storage tank(s) from unleaded gasoline to oxygenated unleaded gasoline containing ethanol. This advice shall include but not necessarily be limited to recommendations related to the cleaning of the bulk storage tank(s) and filtration.

7.2 Storage Tanks Conversion to Biodiesel

Upon request, the supplier shall advise the Requisitioning Authority, on the appropriate process to follow when converting the content in its bulk storage tank(s) from Automotive Low-Sulphur Diesel Fuel to Automotive Low-Sulphur Diesel Fuel Containing Low Levels of Biodiesel Esters (B1-B5). This advice shall include but not necessarily be limited to recommendations related to the cleaning of the bulk storage tank(s) and filtration.

Furniture - Free Standing

E60PQ-080001/B
2008-10-15
Page 35
RFSO

Furniture - Panels

E60PQ-080005-A
2008-12-08
Page 31
RFSO

12.3 Value Added Environmental Attributes (Non-mandatory)

The Offeror with additional value-added environmental criteria will be recognized in the procurement process with utilization of e-Purchasing. Refer to Annex D - Value Added Environmental Attributes For e-Purchasing.

6.0 Environmental Requirements (7.0 for Furniture – Panels)

6.1 Resource Input

6.1.1 Adhesives used in the manufacture of freestanding office desk products and components must be free of Hazardous Air Pollutants (HAP's).

6.1.2 Metal components must be finished using low VOC content or non-toxic surface coatings.

6.1.3 Steel used in the manufacture of freestanding office desk products and components must contain a minimum of 25% recycled material.

6.1.4 Composite wood products (i.e. particleboard and fibreboard) used in the manufacture of freestanding office desk products and components must contain a minimum of 60% recycled material.

6.1.5 All plastic components must be recyclable at the end of their life.

6.1.6 When the substrate for work surfaces, shelving, modesty panels, support panels or any other component is a composite wood product (i.e. particle board, medium density fibreboard, plywood) that contains urea-formaldehyde-based resins, the substrates must be fully encapsulated on all six sides.

6.1.7 Holes drilled into the composite wood product components at the factory must be supplied with plugs that can be removed when the holes are required for the assembly of the workstation components. Holes do not need to be plugged if the product does not emit formaldehyde resulting in an indoor air concentration of more than 0.5 mg/m3. (This can be achieved by product listing on Ecologo, Greenguard etc.).

6.1.8 Only woods, either in solid or veneer form that have been harvested or traded in accordance with the Convention on International Trade in Endangered Species (CITES) must be used.

6.2 Product Design

6.2.1 All under-shelf task lights must be equipped with linear or compact fluorescent lamp technology. If a linear fluorescent lighting system is provided, it must have high frequency electronic ballast, and a minimum lamp life of 15,000 hours. Alternatively, if a compact fluorescent lamp technology is provided, it must have electronic ballast and a minimum lamp life of 10,000 hours.

6.2.2 All freestanding office desk products and components must be designed for disassembly.

6.2.3 All freestanding office desk products and components must be designed to keep assembly and disassembly methods and the use of proprietary tools to a minimum.

6.2.4 Wear susceptible parts must be designed to be replaceable.

Government Cellular Services

EN869-103095/B
2010-09-02
Page 43
RFP

Part 7 - Resulting Contract Clauses

7.14 Invoicing Instructions

(a) Invoicing:

(v) The Contractor must provide the monthly invoices either in electronic format and/or in hard copy, as specified by each CTA. The electronic format must be printable and non-modifiable in a Portable Document Format (PDF).

Government Toll Free Service

EN869-068067
2008-12-23
Pages 32, 34
RFP

7.18 (d) Condition of Hardware

The Hardware owned by the Contractor and used by the Contractor to provide the Service may include surplus or refurbished Hardware, as long as it is certified "equal quality" to new and unused equipment and meets all the Service performance requirements specified in the Contract. However any Hardware provided by the Contractor to upgrade or expand Service Canada's Intelligent Contact Manager and Interactive Voice Response equipment must be new and unused.

7.26 Green Procurement Initiatives

It is desirable that the Contractor, in provisioning the Service, procure electronic equipment, such as computer equipment, peripherals and telephony equipment, that meet the most current ENERGY STAR technical specifications for energy efficiency and other environmental specifications such as ISO 14000, WEEE, RoSH, EPEAT and IEEE 1680 standards, without reducing the service quality and effectiveness, whether this equipment is owned by the Contractor or procured by the Contractor for GC customers.

It is desirable that the Contractor, in provisioning the Service, procure equipment and implement solutions that minimize the overall energy use without reducing the service quality and effectiveness, whether this equipment is owned by the Contractor or procured by the Contractor for GC customers.

It is desirable that the Contractor abide by the guidelines set by the Electronics Product Stewardship Canada's organization for the disposal and recycling of electronic products owned by the Contractor and used to deliver the Service whether this equipment is located on the Contractor's premises or on GC customer premises.

Graphic Design

EN578-092643
2010-03-24
Page 12
RFSO

Part 2

5. Environmental Considerations

7.26 Green Procurement Initiatives

Canada is committed to greening its supply chain. In April 2006, Canada issued a policy directing federal departments and agencies to take the necessary steps to acquire products and services that have a lower impact on the environment than those traditionally acquired.

Environmentally preferable goods and services are those that have a lesser or reduced impact on the environment over the life cycle of the good or service, when compared with competing goods or services serving the same purpose. Environmental performance considerations include, among other things: the reduction of greenhouse gas emissions and air contaminants; improved energy and water efficiency; reduced waste and support reuse and recycling; the use of renewable resources; reduced hazardous waste; and reduced toxic and hazardous substances.

In accordance with the Policy on Green Procurement, for this solicitation:

  • Offerors / suppliers are encouraged to offer or suggest green solutions whenever possible.
  • Offerors / suppliers should consider the complete lifecycle of products and services provided to favour strategies, processes, and materials that assure sustainable development.
  • Offerors / suppliers are requested to provide all correspondence including (but not limited to) documents, reports and invoices in electronic format unless otherwise specified by the Contracting Authority or Project Authority, thereby reducing printed material. If correspondence is not provided in electronic format, double-sided printing in black and white is strongly encouraged, whenever possible.
  • The paper format of the offer / arrangement should be certified as originating from a sustainable managed forest and/or with a minimum of 30% recycled content.
  • Offerors / suppliers should recycle (shred) unneeded copies of non-classified/secure documents (taking into consideration the Security Requirements).

Hotel

E60LP-080001
2009-01-01
Web site: Annex E - Terms and Conditions of the Accommodation Standing Offer - 2009
NMSO

1.2 Environmental Ratings

The Government of Canada encourages its employee to choose an establishment, which has an environmental rating. Therefore, the Accommodation Directory provides the properties' environmental rating as well when an employee accesses the Directory. Establishments are encouraged to participate in an environmental program.

(a) Green Leaf TM Eco-Rating Program

The Green Leaf TM Eco-Rating Program is a graduated rating system designed to identify hotels, motels and resorts committed to improving their environmental performance. The program recognizes an establishment's achievements through a reward of one to five green leaves. Establishments are encouraged to indicate their Green Leaf TM rating to assist individuals traveling on Government business to select environmentally responsible lodging listed in the Directory.

The program provides a green leaf designation reflecting the following criteria for each rating level:

One green leaf:
Hotel must have identified and initiated some measures to improve environmental performance in areas such as energy use, water conservation and waste reduction. Hotels must score higher than 15 points on the Green Leaf Checklist to be eligible for 1 Green Leaf.

Two green leaves:
Hotel has moved beyond an awareness of sound environmental practice and has achieved real results in reducing environmental impacts of its operations. Hotels must score higher than 35 points to be eligible for 2 Green Leaves.

Three green leaves:
Hotel has shown excellent progress in achieving improved environmental performance in all areas of facility operations and management. Hotels must score higher than 55 points to be eligible for 3 Green Leaves.

Four green leaves:
Hotel has demonstrated national industry leadership in terms of outstanding environmental performance for both hotel management and facilities. Hotels must score higher than 75 points to be eligible for 4 Leaves.

Five green leaves:
This designation is reserved for hotel facilities serving as world leaders in eco-efficiency who continually introduce new policies and practices for others in the industry. Hotels must score higher than 90 points to be eligible for 5 Green Leaves.

(b) Hotel Association of Canada Green Key Eco-Rating Program

The Green Key Eco-Rating Program is a graduated rating system designed to identify hotels, motels and resorts committed to improving their environmental performance.

Designed by hoteliers for hoteliers, the program recognizes an establishment's achievements through a reward of one to five green keys. Establishments are encouraged to indicate their Green Key rating to assist individuals traveling on Government business to select environmentally responsible lodging listed in the Directory.

The program provides a green key designation reflecting the following criteria for each rating level:

One Green Key:
A hotel that has taken steps to reduce environmental impacts by analyzing its operations and identifying opportunities for improvement. An action plan focusing on resource conservation and waste minimization has been established, and is supported by a firm commitment to continual improvement.

Two Green Keys:
A hotel that has taken considerable strides to identify environment impacts and implement policies and programs to minimize its ecological footprint. A firm commitment to continual improvement has resulted in programs and actions that have shown effective results.

Three Green Keys:
A hotel that has made significant advances towards protecting the environment. Strong environmental programs, which identify impact and the implementation of best management practices, training programs, and engineering solutions, have benefited the environment and the local community.

Four Green Keys:
A hotel that has shown national industry leadership and commitment to protecting the environment through wide ranging policies and practices. Mature programs that involve management, employees, guests, and the public have shown substantial and measurable results.

Five Green Keys:
A hotel that exemplifies the highest standards of environmental and social responsibility throughout all areas of operations. The hotel employs cutting edge technologies, policies, and programs, which set the international standard for sustainable hotel operations.

Integrated Relocation Program

24062-070410
2009-04-29
Page 9
RFP

Part 2 - Bidder Instructions

6. Greening Government Operations

Canada is committed to greening its supply chain. In April 2006, Canada issued a policy directing federal departments and agencies to take the necessary steps to acquire products and services that have a lower impact on the environment than those traditionally acquired. Assessing the environmental impact of a product or service involves considering the whole life cycle of the product or service.

Part 3 - Bid Preparation Instructions

1. Bid Preparation Instructions

Canada requests that bidders follow the format instructions described below in the preparation of their bid:

  1. use 8.5 x 11 inch (216 mm x 279 mm) paper;
  2. use a numbering system that corresponds to the bid solicitation;
  3. print all documents forming part of its proposal double-sided on Ecologo certified recycled paper or on paper with equivalent post-consumer recycled content, to the full extent to which it is procurable.

Learning Services

E60ZH-070003
2008-08-13
Page 105
RFSO

10.0 Environmental Objectives

10.1 Offerors / Suppliers and Clients will be requested to adhere to the following environmental objectives:

  1. When printing, print using the double-sided function;
  2. Distribute documents / deliverables electronically;
  3. Minimize the number of hard copy documents / deliverables;
  4. Conduct meetings via telephone, teleconference, and/or video conferencing in order to minimize travel requirements;
  5. Use Energy-Star Office Equipment
  6. Recycle unneeded printed documents (in accordance with Security Requirements).

Managed Print Solutions

E60CY-07MPSA
2007-11-28
Page 23
RFSA

13. Environmental Considerations

The Government of Canada is committed to reducing its impact on the environment and satisfying client organization's demand for environmentally sensitive products and packaging. In addition to the direct cost reductions in an optimized imaging environment, reducing, reusing and recycling packaging and other materials can significantly cut purchasing, operating and disposal costs. Under contracts resulting from the supply arrangement, Contractors will be expected to address such criteria as:

  • Opportunities to reduce packaging volume and weight by reducing packaging materials used on the products you manufacture;
  • Opportunities to utilize reusable shipping materials, including reusable plastic, crates, and corrugated boxes;
  • Use of recycled materials in consumable toner packaging you use; and
  • Use of reduced power consumption.

As applicable in resulting request for proposals under the supply arrangement, the following environmental criteria from the National Master Standing Offers for printers and copiers will be used as a baseline for evaluating proposals including hardware that is recommended through consulting contracts, or installed through managed contracts.

  • Mandatory General Specifications for All Printers;
  • Consumables Containers Recycling Program;
  • Hardware Take-Back and Recycling Program;
  • Packaging Take-Back and Recycling;
  • Energy Star Registration;
  • Third Party Environmental Performance Labeling conforming to ISO 14024:1999 and recognized by the Global Ecolabeling Network (GEN);
  • ISO 14001 Certification.

Additional information can be found at the following page entitled Environmental Programs.

Media Monitoring

EN578-112214
2011-07-11
Page 6, 8, 10
RFSA

Part 2 - Supplier Instructions

5. Environmental Considerations

Canada is committed to greening its supply chain. In April 2006, Canada issued a policy directing federal departments and agencies to incorporate environmental considerations into the procurement process Policy on Green Procurement by taking the necessary steps to acquire products and services that have a lower impact on the environment than those traditionally acquired.

Environmentally preferable goods and services are those that have a lesser or reduced impact on the environment over the life cycle of the good or service, when compared with competing goods or services serving the same purpose. Environmental performance considerations include, among other things: the reduction of greenhouse gas emissions and air contaminants; improved energy and water efficiency; reduced waste and support reuse and recycling; the use of renewable resources; reduced hazardous waste; and reduced toxic and hazardous substances.

In accordance with the Policy on Green Procurement, for this solicitation:

  1. Suppliers are encouraged to offer or suggest green solutions whenever possible.
  2. Suppliers should consider the complete lifecycle of products and services provided to favor strategies, processes, and materials that assure sustainable development.
  3. Suppliers are requested to provide all correspondence including (but not limited to) documents, reports and invoices in electronic format unless otherwise specified by the Contracting Authority or Project Authority, thereby reducing printed material. If correspondence is not provided in electronic format, double-sided printing in black and white is strongly encouraged, whenever possible.
  4. The paper format of the offer / arrangement should be certified as originating from a sustainable managed forest and/or with a minimum of 30% recycled content.
  5. Suppliers should recycle (shred) unneeded copies of non-classified/secure documents (taking into consideration the Security Requirements).

Part 3 - Arrangement Preparation Instructions

1. Arrangement Preparation Instructions

Suppliers are encouraged to:

  1. use paper containing fibre certified as originating from a sustainably-managed forest and/or containing a minimum of 30% recycled content; and
  2. use an environmentally-preferable format including black and white printing instead of colour printing, printing double sided/duplex, using staples or clips instead of cerlox, duotangs or binders.

Part 4 - Evaluation Procedures and Basis of Selection

R.5 Environmental Considerations (15 points)

Bidders should provide the following:

  1. An existing or proposed company-wide environmental statement and mission (including environmental measures undertaken in office operations);
  2. An existing or proposed action plan for energy sourcing (measures taken to improve energy efficiency, intended use of alternative fuel/power sources if the Supplier's premises is owned); and
  3. An existing or proposed action plan for materials/equipment sourcing (intended use of recycled or reused products, waste management strategy).

Provision of each of the above is worth five (5) points. Partial points will not be warded.

Bidders should also provide a listing of environmental attributes for its firm. This will not be evaluated but will form part of any resulting Supply Arrangement.

Miscellaneous Office and Desk Supplies

E60PD-090001/F
2010-03-04
Page 4, 9
RFP

Part 1 - General Information

1.3 Definitions

Green Alternate Products - are those that have a lesser or reduced impact on the environment over the life cycle of the good or service, when compared with competing goods or services serving the same purpose.

Part 3 - Offer Preparation Instructions

3.1 Offer Preparation Instructions

Canada requests that Offerors provide their offer in separately bound sections as follows:

Section I: Technical Offer, one (1) hard copy and one (1) electronic copy on Compact Disk / Digital Versatile Disk (CD or DVD).

Section II: Financial Offer, for Pricing Basis A, one (1) hard copy and one (1) electronic copy on Compact Disk / Digital Versatile Disk (CD or DVD) in excel format (no pdf or similar format).

Pricing Basis B and C one (1) electronic copy on Compact Disk / Digital Versatile Disk (CD or DVD) (no pdf or similar format).

Optimized Weapon Systems Support (OWSS) Wheeled Light Armoured Vehicles (WLAV) Phase 2

W8476-02XA87/002/BL
2008-05-22
Pages 31, 66, 76, 116, 151, 257, 335, 350
Contract

Section 10 - Environmental

10.1 General

10.1.1 Environmental Health and Safety (EHS) considerations shall be incorporated and documented into the decision making process for the Work performed under this Contract. EHS documentation shall be maintained within the project file throughout the life of this Contract.

10.1.2 The Contractor shall comply with Department of National Defence (DND) policies, orders, directives and best practices when accessing DND owned or controlled lands, buildings or equipment.

10.1.3 In this section, the following definition shall apply:

  • "Controlled Products" are products, substances, materials, or wastes that are banned, being phased out, regulated or restricted under any applicable law, including the following:
    1. Canadian Environmental Protection Act, 1999 (CEPA, 1999) - Ozone- Depleting Substances Regulations, 1998;

      The following policies and guidelines will also apply:

    2. Accelerated Reduction/Elimination of Toxics (ARET, 2000). This Environment Canada program aims at substances which are known to be extremely toxic, bioaccumulative or persistent in the environment; and
    3. DND's Sustainable Development Strategy (SDS, 2000), which has set specific targets for the elimination and reduction of high-risk hazardous materials and hazardous materials.
  • "Environmental Health and Safety (EHS)" is the consideration of environmental impacts and the health and safety implications of those impacts resulting from the designs and upgrades to the system, this does not include the application of aspects from the OHSAS 18001 standard in the development and deployment of those designs and upgrades.

10.2 Environmental Management System Requirement (ISO 14001)

10.2.1 The Contractor shall have a management system in place to control environmental, health and safety impacts resulting from their activities, Controlled Products or services. ISO 14001 is a benchmark for an effective environmental management system applicable to all types and sizes of organizations. Certification to this standard is preferred but not necessary. The Contractor shall, however, have a formalized set of procedures and control measures in place to achieve conformance with the requirements of this work, while ensuring environmental, health and safety protection and pollution prevention. The Technical or Inspection Authority shall have the right to make examinations and such audits of the work and control processes/procedures and infrastructure with respect to the environmental, health and safety management system as they may think fit.

10.2.2 The Contractor shall keep accurate and complete EHS records, which shall, upon request, be made available to the Technical or Inspection Authority, who may only view such documents. During the performance of the Contract and for any period of time thereafter provided in the Contract, request for copies of any document shall be made formally to the Contractor.

10.2.3 The EHS requirement is applicable to the Contractor. The Contractor shall make reasonable effort to monitor that all subcontractors are in compliance with applicable environmental laws and regulations.

10.3 Controlled Products

10.3.1 The use of any new Controlled Products as part of the Work shall be submitted for review and approval through the Technical Authority before use. The use of Controlled Products shall be reviewed in consultation with Technical Authority, to determine whether replacement by other less hazardous Controlled Products (in accordance with the Canada Labour Code, Part II) that meet performance requirements can be utilized, and if so, to replace these Controlled Products with products or substances of less hazard. It is Canada's policy to eliminate the use of substances identified under the ARET (Accelerated Reduction / Elimination of Toxics) Program and to comply with all legislated and regulatory requirements. The promulgation of new or amended legislations, regulations, policies or directives throughout this contract period may necessitate changes to support processes and activities. These changes shall be incorporated as required to ensure compliance throughout the contract period, as specified at Article 8.8, Compliance with Applicable Laws.

10.3.4 Hazardous Waste Disposal. The Contractor shall have full responsibility for disposal of any hazardous waste removed or uncovered in the performance of the Work, except when the Work is performed at a DND facility, in which case Sub-article 10.1.2 shall apply. Pursuant to Sub-article 6.1.12, title to such waste shall pass to the Contractor as soon as the Contractor takes possession of the waste, and the Contractor shall dispose of such waste in accordance with the requirements of the Contract, if any, and in accordance with Article 8.8, Compliance with Applicable Laws.

10.3.5 Controlled Products Listing. As part of any subcontract/sublet requirement raised by the Contractor in support of design changes for the Work, the subcontract/sublet will include a clause for the use of the least hazardous Controlled Product necessary, while maintaining operation effectiveness. Controlled Products that are banned shall not be used. When a Controlled Product must be used, the Contractor shall provide justification for its use. As part of the bid process for design changes, the subcontractor/subletor shall provide a list of all Controlled Products to be incorporated into the vehicle, equipment, and weapon system for review by the Technical Authority. The Contractor is required to supply the Technical Authority with the respective Material Safety Data Sheets for all Controlled Products listed.

10.3.7 Controlled Products Instructions. The Contractor shall ensure that appropriate instruction regarding the handling, use, transportation and disposal of Controlled Products are contained in documentation.

10.4 EHS Compliance

10.4.1 Contractor Capability and Facilities. The Contractor shall be reviewed for EHS compliance and capability as described in the Director General Land Equipment Program Management, Environmental Health and Safety Management System (DGLEPM EHSMS) Manual. The results of these checks shall be maintained in the Contractor's project file. The Contractor shall complete a Contractor Capability Survey (DGLEPM EHSMS Form #17) in accordance with DID PRG-902 and deliver in accordance with CDRL item 2902 for approval by the Technical Authority, as prescribed at Annex F.

10.4.2 Canadian Forces Technical Orders (CFTO). New or amended CFTOs shall incorporate appropriate EHS warnings and instructions in direct relation of the EHS risks presented in the contents.

10.5 Environmental Assessments / Environmental, Health and Safety Impact Reports (EHSIR) / EHS Assessments

10.5.1 As and when required, the Contractor shall prepare Environmental, Health and Safety Assessments (also known as EHSIR) in accordance with DID PRG-901 and deliver in accordance with CDRL item 1901 for approval by the Technical Authority, as prescribed at Annex F. These assessments are controlled documents and shall be retained in the project file and are to be made available upon request.

10.6 Decommissioning/Disposal

10.6.1 As and when required, the Contractor shall prepare and submit disposal plans and decommissioning/disposal instructions for approval by the Technical Authority. In addition to the operational, technical and administrative aspects required, these plans and instructions shall include EHS considerations to ensure the protection of individuals and the environment and to mitigate the EHS impacts resulting from the decommissioning/disposal activities. A Decommissioning/ Disposal EHS Assessment shall be conducted prior to any decommissioning/disposal action being taken to ensure that the proper mitigation measures have been identified and that the instructions/plans are compliant with EHS legislations, regulations, and policies/directives that are in force at that time.

Annex F

Data Item Description

  1. Title
    Environmental, Health and Safety Impact Report (EHSIR)
  2. Identification numbers
    PRG-901
  3. Description/Purpose
    The Contractor shall prepare and deliver Environmental, Health and Safety Assessment (also known as EHSIR).
  4. Issue Date
    As required by Task
  5. Office of Primary Interest
    Technical Authority, copy to Contract Authority
  6. GIDEP Applicable
  7. Applicable References & Interrelationship
    CDRL Item 1901

    Contract Section 10, Subarticle 10.5.1 of 10.5, Environmental Assessments / Environmental, Health and Safety Impact Reports (EHSIR) / EHS Assessments

  8. Originator Contractor
  9. Applicable forms
  10. Preparation instructions

The environmental assessment shall review the hardware for potential release into the environment and identify the potential for impact, positive or negative, to human health and the environment from the release.

1.0 HARDWARE OVERVIEW
1.1 Hardware Purpose
1.2 Hardware Operation
2.0 HARDWARE ANALYSIS
2.1 Physical Environmental Aspects
2.2 Hazardous Materials
2.2.1 Material Hazard Risk Assessment
2.3 Release Profile
3.0 IMPACT FROM HARDWARE FAILURE
4.0 MITIGATION and MANAGEMENT ISSUES
5.0 RECOMMENDATIONS/CONCLUSION

Section 1 shall discuss the hardware' general purpose, giving a brief profile of the requirement for the hardware' presence. In addition, it shall discuss the key operating functions that will identify potential points of environmental impacts.

Section 2 shall analyze the identified aspects by discussing the hardware' identified physical aspects, as well as assessing the risk for the application of hazardous materials used in the hardware. It shall also identify the potential impacts from the release/failure of the hardware.

Section 3 shall discuss in detail the impacts from failure of the hardware.

Section 4 shall discuss common mitigation and management issues associated with the identified

Section 5 shall discuss the finding, and where possible offer recommendations to improve the hardware.

Promotional Items

EN578-121124/A
2011-09-08
Pages 7, 8
RFSA

Part 2 - Supplier Instructions

5. Environmental Considerations

Canada is committed to greening its supply chain. In April 2006, Canada issued a policy directing federal departments and agencies to take the necessary steps to acquire products and services that have a lower impact on the environment than those traditionally acquired. Environmentally preferable goods and services are those that have a lesser or reduced impact on the environment over the life cycle of the good or service, when compared with competing goods or services serving the same purpose. Environmental performance considerations include, among other things: the reduction of greenhouse gas emissions and air contaminants; improved energy and water efficiency; reduced waste and support reuse and recycling; the use of renewable resources; reduced hazardous waste; and reduced toxic and hazardous substances.

Suppliers are requested to provide all correspondence including (but not limited to) documents and invoices in electronic format unless otherwise specified by the Contracting Authority or Project Authority, thereby reducing printed material. If correspondence is not provided in electronic format, double-sided printing in black and white is strongly encouraged, whenever possible.

The paper format of the offer/arrangement and reports should be certified as originating from a sustainable managed forest and/or with a minimum of 30% recycled content.

Suppliers should recycle (shred) unneeded copies of non-classified/secure documents (taking into consideration the Security Requirements).

Availability of environmentally preferred end products, such as minimized paper size, format and weight; ink colours and coverage minimized; use of non-toxic or vegetable-based inks; print quantities are accurate and at a minimum; fibres in paper and wood products used are certified as originating from a sustainably managed forest; recycled, reused and processed chlorine free paper and materials used; waste material from production process is minimized; packaging is minimal, reusable and/or recyclable; and end product components (i.e. paper and materials) are recyclable and/or reusable.

Part 3 - Arrangement Preparation Instructions

1. Arrangement Preparation Instructions

In April 2006, Canada issued a policy directing federal departments and agencies to take the necessary steps to incorporate environmental considerations into the procurement process Policy on Green Procurement. To assist Canada in reaching its objectives, suppliers are encouraged to:

  1. use paper containing fibre certified as originating from a sustainably-managed forest and/or containing minimum 30% recycled content; and
  2. use an environmentally-preferable format including black and white printing instead of colour printing, printing double sided/duplex, using staples or clips instead of cerlox, duotangs or binders.

Storage Area Networks

E60EJ-07000S
2008-06-02
Web site: Terms and Conditions - Mass Storage NMSO (SAN)
NMSO

15. Green Procurement Initiatives

  1. Canada has published policies on Green Procurement and Sustainable Development. All manufacturers and Offerors are encouraged to commit to a comprehensive end-of-life electronics management approach and to the reduction or elimination of hazardous materials. Specifically, all manufacturers and Offerors are encouraged to seek membership in a recognized entity specifically established to address end-of-life electronics recycling and reuse in Canada that has demonstrated an investment in environmental stewardship in compliance with all applicable laws and regulations. One such example would be "Electronics Product Stewardship Canada" (EPS Canada).
  2. While PWGSC in not aware of any formal standards specific to the storage industry in place at this time, manufacturers and Offerors who demonstrate the commitment to significantly reduce or eliminate documented hazardous materials and carcinogens, including lead, cadmium, chromium, brominated flame-retardants and PVC plastics may qualify, for evaluation purposes, for a percentage reduction of the offered price in response to RVDs issued under any Standing Offers resulting from this RFSO (see the Annex entitled "RVD Process" about the percentage reductions that can apply to desirable features included in individual RVDs).
  3. New classes of environmentally-friendly enterprise-class hard disk drives are just being introduced. These new Energy Star 4.0 compliant drives offer reduced energy consumption which could potentially provide significant saving to the Crown. Storage Systems that are based wholly on drives of this type may qualify, for evaluation purposes, for a percentage reduction in the offered price in response to RVDs issued under any Standing Offers resulting from this RFSO (see the Annex entitled "RVD Process" about the percentage reductions that can apply to desirable features included in individual RVDs).
  4. Proof of commitment may be provided at any time during the Standing Offer Period. The PWGSC Standing Offer Authority reserves the right to determine whether an Offeror's commitment qualifies for the price advantage for the purpose of RVDs as standards evolve.
  5. Offerors should note that, while no mandatory requirements are being included in this RFSO, mandatory requirements may be introduced in future RFSOs in relation to Green Procurement and Sustainable Development.

Tape and Optical Archival

E60EJ-04000T
2006-12-15
Page 14
RFSO

A. 19 Green Procurement Initiatives

  1. Canada has published policies on Green Procurement and Sustainable Development.
    ll manufacturers and Offerors are encouraged to commit to a comprehensive end-of-life electronics management approach and to the reduction or elimination of hazardous materials. Specifically, all manufacturers/vendors are encouraged to seek membership in a recognized entity specifically established to address end-of-life electronics recycling and reuse in Canada that has demonstrated an investment in environmental stewardship in compliance with all applicable laws and regulations. One such example would be "Electronics Product Stewardship Canada" (EPS Canada).
  2. While PWGSC is not aware of any formal standards specific to the storage industry in place at this time, manufacturers/vendors who demonstrate the commitment to significantly reduce or eliminate documented hazardous materials and carcinogens, including lead, cadmium, chromium, brominated-flame retardants and PVC plastics may qualify for a percentage reduction in the offered price in response to RVDs issued under any Standing Offers resulting from this RFSO.
  3. Proof of commitment may be provided at any time during the life of any resulting Standing Offers. The PWGSC Contracting Authority reserves the right to determine whether an Offeror's commitment qualifies as standards evolve.
  4. Offerors should note that, while no mandatory requirements are being included in this RFSO, mandatory requirements may be introduced in future RFSOs in relation to Green Procurement and Sustainable Development.

Task Based Professional Services

EN578-070572
2009-05-25
Page 47
RFSO

19. Environmental Considerations

As of April 2006, the Government of Canada issued a policy directing federal departments and agencies to take the necessary steps to acquire products and services that have a lower impact on the environment than those traditionally acquired. The environmental impact assessment of a product and/or service considers the whole life cycle of the product and/or service. Hence, in the near future, all government procurement will include more demanding environmental criteria to encourage product/service Offerors to improve their operations to reduce their negative impact on the environment.

19.1 Environmental Properties Behaviour Recommended

Paper consumption:

  • Provide and transmit draft reports, final reports and bids in electronic format. Should printed material be required, double sided printing in black and white format is the default unless otherwise specified by the Project Authority.
  • Printed material is requested on minimum recycled content of 30% and/or certified as originating from a sustainably managed forest.
  • Recycle unneeded printed documents (in accordance with Security Requirements).

Travel requirements:

  • Project Authority is encouraged to use video and/or teleconferencing where possible to cut down unnecessary travel.
  • Use of Properties with Environmental Ratings: Contractors to the Government of Canada may access the PWGSC Accommodation directory, which includes Eco-Rated properties. When searching for accommodation, contractors can go to that link and search for properties with Environmental Ratings, identified by Green Keys or Green Leafs that will honour the pricing for contractors.
  • Use of public/green transit where feasible.