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Surveys

Bond Papers

E60PD-070004
2007-10-17
Page 8 and 37
RFSO

Annex "G"

Green Procurement Baseline Questionnaire

Purpose

The purpose of this document is to assist the Government of Canada (GC) in understanding the Paper industry's progress in greening its supply chain and operations.

Context

The federal government is committed to greening its supply chain. As of April 2006, the GC's Policy on Green Procurement took effect, requiring all federal departments and agencies to take the necessary steps to incorporate environmental considerations into the procurement process. Environmental considerations with goods or services address environmental considerations associated with the whole life cycle of the product or service, from the extraction of the raw material, through acquisition and use by customers as well as the process by which it is disposed once it is no longer required.

One of the avenues for greening the government procurement is through the greening of procurement instruments used in commodity management.

At this time, Public Works and Government Service Canada (PWGSC) wants to understand how the industry has progressed in incorporating environmental considerations into its goods and services. Upcoming requests for proposal (RFP) will require that suppliers meet certain mandatory environmental criteria. While adding new environmental criteria, PWGSC needs to ensure that there is still enough competition amongst potential suppliers to obtain a fair price for the requested goods and services. It is therefore necessary for PWGSC to understand the current state of the industry, relative to environmental factors, in order to successfully incorporate mandatory environmental criteria without inappropriately limiting competition.

In the future, it is anticipated that environmental criteria will become more demanding as the GC will encourage suppliers to improve the environmental performance of their goods and services and mitigate negative environmental factors.

Questionnaire

Please fill out the questionnaire on the next page and return it with your submission.

  Yes No In Progress (% complete) Additional Comments
Corporate (supplier/distributor) Performance
Corporate environmental policy in place - please attach.        
ISO 14001 certification        
Or a Self-certified environmental management system        
Or external party certified environmental management system - Specify        
Corporate social responsibility reporting        
ENERGY STAR products used for office equipment        
Note: For complete list of ENERGY STAR qualified products and information and tools, see: Office of Energy Efficiency        
Resource Input
30% pre and post-consumer recycled content available        
Higher post-consumer recycled content available - Specify %        
Pulp sourced from a certified forest Specify certification (i.e. SFI, CSA, FSC, etc.)        
Product certified to use the Environmental Choice Logo or other such eco-labelling?        
Manufacturing Process
Energy and Greenhouse gas emissions reduction initiatives undertaken in manufacturing - specify        
Paper production facility has ISO 14001 certification        
Or, Paper production facility has self-certified environmental management        
Or, Paper production facility has external certified environmental management system - Specify        
Manufacturer has corporate social responsibility reporting - please provide sample report        
Manufacturer is reporting greenhouse gas emissions - please provide sample report        
Manufacturer produces Environmental Profile Data Sheets        
Manufacturer has conducted waste audit.        
Waste material from the manufacturing process is recycled.        
Paper is bleached using low/no chlorine (ECF or TCF process) - Specify ECF or TCF.        
Is alternative fibre paper available (i.e. soy, hemp, etc)        
Distribution
Packaging        
Reduction of packing material. Specify.        
Recycled material used in packaging. Specify %.        
Supplier accepts the packaging for reuse, recycling, or recovery.        
Reduction/elimination of toxic material in packaging        
Separable packing materials for the purpose of reuse or recycle        
Packing materials are recyclable (indicate %)        
Delivery        
Distribution/delivery - use of delivery management software to improve efficiency of deliveries.        
Delivery process that minimizes fuel consumption.        
Other applicable environmental criteria or initiatives: (supplier to fill out)

Electrical and Electronic Supplies

EN585-080001
2009-12-16
Annex F
RFSA

ENVIRONMENTAL ATTRIBUTES

As part of the federal governments commitment to environmentally responsible procurement, PWGSC encourages the private sector to develop and implement environmentally responsible initiatives in manufacturing processes, products, business management systems and packaging.

In addition to completing Annex "F", Bidders are requested to submit information and /or substantiating documentation regarding their stated environmental initiatives, and the details of the environmental impact of the goods proposed in terms of overall environmental management, for example:

  1. Provide details of your policies and practices in relation to environmentally responsible manufacturing processes.
  2. Provide details of your policies and practices in relation to environmentally responsible waste disposal initiatives
  3. Provide details of your policies and practices in relation to waste reduction initiatives
  4. Provide details of your policies and practices in relation to packaging initiatives
  5. Provide details of your policies and practices in relation to re-use strategies.
  6. Provide details of your policies and practices in relation to recycling

Your firm is requested to complete Table 1 – Recycled Content of Source Materials, identifying all major materials applicable to the products offered by your firm against this standing offer and their respective recycled content. The materials listed in the table are a representative sampling only.

Your firm is requested to complete Table 2 - Recycled Content of Packaging Components, identifying all components applicable to the packaging required for the products offered by your firm against this standing offer and their respective recycled content.  An example of a completed table is provided for your information.

If your firm has a corporate environmental policy, you must submit a copy of this policy either on corporate letterhead, as corporate documentation or provide your firms web site address where this information resides. In support of your firm's environmental policy you must provide documentation regarding the environmental principles referenced in your policy and details of the environmental policy and its impact in terms of overall environmental management.

If your facility has established a program for solid waste auditing, has prepared a waste reduction plan and has instituted a means to track progress towards waste reduction and diversion from disposal of materials such as metals, plastics, fabrics, wood, fibreglass, glass etc., a description of this program and/or a copy of the most recent waste audit shall be submitted.

Table 1 - Recycled Content of Source Materials
Source Material Component Recycled content of Source Material by Weight *
     
     

* Based on averaging method for previous 12 months.

Table 2 - Recycled Content of Packaging Materials
Component Name Material Name Is it recycled material?
If yes %
Is it recyclable after use? Is it currently recycled in Canada?
         
         
Sample of completed Table 1
Source Material Component Recycled content of Source Material by Weight*
Steel Structural, non-structural and all other components 25%
     
Sample of completed Table 2
Component Name Material Name Is it recycled material?

If yes %

Is it recyclable after use? Is it currently recycled in Canada?
box
cardboard Yes 35% Yes Yes
label
Plastic/metal/glue Yes 20% 80% as fuel only No
staple
Galvanized steel Yes 95% Yes Yes 95%
packer
polystyrene No No No

Definitions

Recyclable product: a product, which after its intended use can demonstrably be diverted from the solid waste stream for use as a raw material in the manufacture of another product

Recycled material: material and byproducts that have been recovered or diverted from solid waste and that can be utilized in place of raw or virgin material in manufacturing a product. It is derived from post consumer recycled material, manufacturing waste, industrial scrap, agricultural waste and other waste material, but does not include material or byproducts generated from and commonly reused within an original manufacturing process.

Recycled product: a product containing recycled material.

Post consumer recycled material: only those products generated by a business or consumer which have served their intended end uses, and which have been separated or diverted from the solid waste stream.

Company Name:

Product Name / Series:

Manufacturer's Commitment Yes No
1. The manufacturer has an environmental policy statement.    
2. The manufacturer has a history on environmental initiatives.    
3. The manufacturer has conducted a comprehensive waste audit.    
4. The manufacturer has further plans for environmental improvements.    
Resource Input
1. Metal components are finished using low VOC emitting technology.    
2. Metal parts contain recycled content.    
Product Design
1. Are all major components designed to be disassembled?    
2. Wear susceptible parts are designed to be replaceable by the user.    
Manufacturing
1. Waste material from the manufacturing process is minimized.    
2. Waste material from the manufacturing process is recycled.    
3. The facility is accredited to ISO 14000 - Environmental Management System.    
Packaging and Distribution
1. The packaging designed to minimize waste (e.g. bulk, reusable such as blanket wrap).    
2. Recycled materials are used to produce the packaging.    
3. Your firm accepts the packaging for reuse, recycling or recovery.    
Use and Maintenance
1. The furniture is accompanied by clear maintenance and repair instructions.    
2. There are inventory numbers for replacement parts which are available?    
Disposal
1. There is a product buy or take back program.    
2. There is a program in place to recondition, reuse or recycle the cabinets    

E-Waste (Surplus EEE Disposal)

E60SQ-080007/C
2009-07-10
Page 50, 64 - 70
RFSO

Attachment 1 to Part 4

Offeror Profile Table

Legal Name:

Operating Name:

Authorized Representative and Title for the Standing Offer:

Tel:
Fax:
Email:

Procurement Business Number (PBN):

  • ISO 14001 Certified: [ ] Yes    [ ] No
    Certificate Number:
  • OHSAS 18000 Certified: [ ] Yes    [ ] No
    Certificate Number:
  • EMAS: [ ] Yes    [ ] No
    Certificate Number:

Other Recognized Certifications (please list):
   

Permits (include numbers and expiry dates):
   

Attachment 4 to Part 4

Government Quality Assurance Audit at Source

Place an 'x' in the cells for yes, no, n/a, or significant.

If the issue is significant the auditor is instructed to circle or underline the reason for which the item is significant.

Location/Site Audited:
Auditees:
Date:
Auditor:

No. Audit Item Yes No N/A
 
FACILITY - GENERAL
1 Is zoning for facility location appropriate for electronic waste recycling?      
2 Is the facility fitted with ESFR sprinkler system?      
3 Does the facility have minimum insurance coverage as stated in the Request for Standing Offer (RFSO)?      
4 Are self-assessments and audits conducted to ensure compliance with provincial and federal environmental legislation and regulations?      
5 Is the facility within 1 km of residential area?      
6 Is the facility located in 25, 50 or 100 year flood plain?      
7 Are there any schools, hospitals or protected wildlife or habitat areas within 1 km of the facility?      
8 Does the facility's record retention policy require data to be stored for at least 5 years?      
9 Does the facility have a database to manage daily operations and for asset management?      
 
MANAGEMENT SYSTEMS
10 Is there a maintained and up to date Environmental Policy? Provide copy.      
11 Does facility maintain an up to date List of Environmental Regulations it must comply with?      
12 Does the operation have a documented Corrective Action (CA) and preventative action system for identifying non-conformances and opportunities for improvement?      
13 Does CA process have root cause analysis documented in each item?      
14 Does facility have documented procedures for keeping abreast of changing regulatory requirements?      
 
(INTER)NATIONALLY RECOGNIZED CERTIFICATION (e.g., ISO 14001, EMAS)
15 Have Environmental Aspects and Significant Environmental Impacts been identified and documented?      
16 Have Objectives and Targets been established and documented based on significant Environmental Aspects and Impacts?      
17 Is there a documented process for identifying legal requirements?      
18 Are there documented procedures for internal and external communications of the Environmental Aspects and Impacts?      
19 Are employees trained in following the environmental policy and ensuring work activities will not impact the environment?      
20 Is the facility's environmental management plan reviewed annually by management and updated as necessary?      
21 Does the facility have a formal process for identifying and correcting non-conformances? Are CAs reviewed?      
22 Are CAs from previous GC or EPSC audits identified and documented?      
23 Are self assessments and audits conducted to ensure compliance with Corporate Policy, and all environmental legislation applicable to the jurisdiction in which the facility operates?      
 
TRANSPORTATION
24 Are licenses for all drivers routinely checked for currency?      
25 Is Electronic and Electrical Equipment (EEE) or any of its subcomponents transported across provincial, state, or national borders? If yes, list all countries and facilities to which it is shipped.      
26 If yes to above, does the facility have a system to document how all transboundary requirements met?      
27 Is there a documented job segregation policy to separate receiving and shipping functions?      
28 Are all outbound trailers solid topped and hard-sided, lockable, and sealed with operations seal on outbound?      
29 Is there a policy and documented employee training records for ensuring truck cabin and forklift ignition keys are secured at all times?      
30 Is truck driver ID checked and documented for every shipment?      
 
PROCESSING
31 Is all material unloaded/loaded indoors?      
32 Are weigh scales calibrated?      
33 Does the facility have a procedure for documenting discrepancies with advised and actual weights?      
34 Does facility have a documented material inspection procedure? Does facility have a documented material inspection procedure?      
35 Does the facility have a documented material refusal procedure?      
36 Are there training records for Shipping/Receiving?      
37 Are all materials labeled with unique electronic identifier?      
38 Are materials processed within 15 business days of arrival?      
39 Is there a documented process description which identifies mass balance?      
40 Is there a documented hazard removal process?      
41 Is packaging removed and segregated?      
42 Are the following recycled? Cardboard, pallets, polyethylene shrink wrap?      
43 Is there evidence of baling of mixed plastics?      
44 Are all outputs, other than hazards, shredded to less than 5 cm?      
45 Is there a dust collection system in place?      
 
DOWNSTREAM MANAGEMENT
46 Has operation mapped downstream process as per SOR requirement?      
47 Do manifests and shipping records exist to support all of the above mapping for movements in a timely fashion (15 business days as per SOR)?      
48 Are sub-contractors audited at least once every 3 years? Pick 4 random sub-contractors - view audit documentation for completion, date verification, significant issue resolution.      
49 Do audits of hazardous sub-contractors identify appropriate permits, insurance and manifests for processing material.      
50 Are contracts in place with sub-contractors? Pick 4 random sub-contractors - call to verify that a contract exists and that the subcontractor receives material from vendor.      
51 Is there a written policy for notifying clients of any changes to sub-contractors?      
 
ENVIRONMENT
 
ENVIRONMENT - GENERAL
52 Are there outstanding environmental orders or complaints from government officials or neighbouring properties?      
53 Are there any legal compliance issues that you are aware of at this time?      
 
ENVIRONMENT - TRAINING
54 Is Environment Training provided to all personnel working on-site?      
55 Is Workplace Hazardous Management Information System (WHMIS) training updated and provided to all personnel working on-site?      
56 Is Transportation of Dangerous Goods (TDGR) training provided to employees responsible for signing manifests and performing other duties pertinent to the preparation of dangerous goods for transport?      
57 Is Spills Training updated and provided to appropriate personnel?      
58 Are Contractors/temps. working on-site provided with the same training as full-time/regular employees?      
 
ENVIRONMENT - DOCUMENTATION
59 Are there written procedures or guidelines or records with respect to:      
60
Hazards management?
     
61
Selecting hazardous waste treatment, disposal, storage and transportation contractors?
     
62
Emergency Response Plan?
     
63
Storm Water Discharge?
     
64
Waste Water Management?
     
65
Air emissions testing?
     
66
Permit conditions?
     
67
National Pollutant Release Inventory (NPRI) reporting?
     
68
Closure plans with associated financial assurances?
     
69
Fire Safety Plan?
     
70
Corrective Actions?
     
71
Hazard Management Plans?
     
72
Phase I Environmental Assessment?
     
 
ENVIRONMENT - RECORDS
73 Are Copies of Certificates of Approvals with operating conditions and summary reports retained onsite and adhered to? Test 4 operating conditions.      
74 Are copies of other applicable environmental permits, licenses or approval applications retained onsite and adhered to? Read and test 4 conditions.      
75 Does documented correspondence with regulatory agencies indicate outstanding compliance issues?      
76 Do Government Environmental inspection and audit reports (Municipal, Provincial, Federal) indicate outstanding compliance issues?      
77 Is there a system for reporting and documenting incidents and near misses; filing of Incident Reports? See evidence of documentation for spills, fires, near misses.      
78 Do 3rd Party Inspection Reports and Findings indicate outstanding issues?      
 
EMERGENCY RESPONSE
79 Is there a up to date documented emergency response process that includes a plan to minimize releases to the environment? e.g. In case of a spill?      
80 Is there a documented business interruption and continuity plan?      
81 Is emergency response training updated and provided to all employees? Are emergency response training procedures tested?      
82 Is there an onsite Emergency Response Team (ERT) team?      
 
PROCESS EMISSIONS - AIR
83 Is manufacturing equipment and building facility equipment connected to exhausts to outside air (these include process discharges, combustion source discharges, local ventilation systems, air compressors, incinerators, vents).      
84 Are contaminants emitted to outside air known and documented?      
85 Is there an Certificate of Approval of (C of A) for the site to discharge exhaust contaminants to outside air?      
86 Does the facility report to NPRI or equivalent. If so, what was reported?      
87 Is stack or duct sampling from the equipment conducted with regularity? If so how often? What was found?      
88 Is there a documented disposal process for filters associated with the exhausts?      
89 Are there internal - Controls / Approval on Dust Bags? Filters, PMs, spark detectors, fire suppression.      
90 Does the facility use CFCs? If yes indicate equipment. Is there a plan in place to phase out the use?      
 
PROCESS EFFLUENT - WATER
91 Are components of facility wastewater and/or wash water is sent to sewer (storm or sanitary). Which equipment does discharge water originate from?      
92 Is any water treated prior to discharge?      
93 Is any sludge generated from processes disposed of in accordance with current environmental regulations?      
94 Has discharge water been tested to identify if it meets current applicable regulations and environmental permits? If so, what are the results?      
95 Is onsite drinking water sourced from groundwater?      
 
SITE CONDITION - LAND & GROUND WATER
96 Has the site undergone any subsurface investigations to identify potential groundwater and soil contamination from historical use of the property? Any ongoing monitoring of soil or GW?      
97 If yes, is there any impacted soil and groundwater? If yes, has it been remediated or are controls in place to prevent off-site migration?      
98 Are any efforts or equipment in place to protect source ground water      
99 Are there any wells on the property? If yes indicate type (i.e. wells for drinking water or subsurface investigations and monitoring).      
 
SPILLS
100 Does documentation indicate the occurrence of any reportable spills in the last two years?      
101 Is there a spill prevention plan/program in place?      
102 In case of a spill is there an emergency response plan available to ensure the release to the environment is minimized?      
103 Is absorbent, spill equipment material, materials and preparedness available near aboveground tanks and drums and in hazardous storage areas in case of a minor spill.      
104 Is there a documented process for disposal of spill materials?      
105 Is there a documented process for checking and replenishing spill kits?      
 
HAZARDOUS MATERIALS GENERATOR
106 Does the facility generate hazardous wastes? If yes obtain a list.      
107 Does the facility have a waste generator number such as Hazardous Waste Information Network (HWIN) (if required in that jurisdiction otherwise indicate applicable permit required)?      
108 Is recycling maximized and disposal of hazardous wastes minimized where recycling outlets exist?      
109 Are wastes properly manifested and copies retained on site?      
110 Do documented procedures exist to ensure that all hazardous wastes are labeled?      
111 Is employee training on hazardous waste handling in place and documented?      
112 Are operational controls in place on equipment to ensure impacts to the environment are minimized?      
 
HAZARDOUS MATERIALS STORAGE
113 Is a list of how all production and maintenance chemicals are used, stored, handled or transported from / within the site maintained?      
114 Are all chemicals and wastes labeled to identify contents?      
115 Are all drums and containers closed, impermeable and of good integrity, grounded and with secondary containment?      
116 Is the hazardous storage area locked with restricted access?      
117 Is there primary and secondary containment?      
118 Are all drums with liquids grounded?      
119 Are storage areas equipped with fire protection?      
120 Are hazardous materials stored for more than 90 days?      
121 Is storage of hazardous materials properly documented? e.g. label indicates date container was put into use, includes records of material entered into and transferred out of storage including appropriate references to shipping if moved off site.      
 
STORAGE TANKS
122 Are there any aboveground storage tanks on the property? If yes indicate contents and volume?      
123 If yes to above, is there secondary containment?      
124 Are there any underground storage tanks on the property? If yes indicate contents, volume and age? If yes answer next few questions.      
125 If yes to above, Is the tank cathodically protected or does it have secondary containment?      
126 Are there records to reconcile tank contents?      
127 Are levels in the tank monitored?      
128 Have the tanks been leak tested?      
129 Are there compressed gases stored on the property? If yes, list.      
 
NON-HAZARDOUS MATERIAL STORAGE
130 Is any material stored outside? If yes, list.      
131 Is there material going to landfill? If yes, list.      
132 Is equipment maintained to ensure good operating conditions? Calibrations, PMs, on-demand maintenance records      
 
HEALTH AND SAFETY
133 Is there a documented Health and Safety Policy?      
134 Are there written procedures or guidelines or records with respect to:      
135
Training?
     
136
Maintenance of equipment?
     
137
Personal Protective Equipment (PPE) requirements?
     
138
PPE risk assessment?
     
139
Hazards management?
     
140
Chemicals control?
     
141
WHMIS?
     
142
Housekeeping?
     
143
Confined Space?
     
144
Lock out/tag out?
     
145
Prestart health and safety?
     
146
Mask fit testing?
     
147
Incident reporting?
     
148
Hygiene?
     
149
Right of Refusal?
     
150
Air sampling?
     
151
Noise mapping?
     
152
Bio monitoring?
     
153
Risk assessment of exposure to toxic substances?
     
154 Are there any outstanding Municipal, Provincial or Federal orders, notices or complaints?      
155 Are the number of first aids, accidents, and close calls tracked? See evidence of tracking and corrective actions.      
156 Is the number of reportable accidents documented and tracked? How many were there in the past year? Does this include the temporary workers?      
157 Is there any health monitoring taking place?      
158 Do records exist to identify what designated substances employees are working with? See evidence of documented management plans.      
159 Are internal air sampling processes in place and documented designated substances are used? What are the results?      
160 Are accredited labs used to validate test results?      
161 Is there a Joint Health & Safety Committee or Safety Talk process in place?      
 
HEALTH & SAFETY - TRAINING & EQUIPMENT
162 Is anyone trained in first aid, CPR, Emergency Response? Date of last training      
163 Is equipment guarded to ensure safety?      
164 Have any equipment Pre-start reviews taken place?      
165 Is there evidence of training on the operation of equipment?      
166 Is equipment undergoing maintenance or repair clearly marked?      
167 Are employees trained on equipment safety and work hazards?      
 
HEALTH & SAFETY - INFRASTRUCTURE
168 Are fire exits clear and unobstructed?      
169 Are Eye Wash stations present and located in proximity to high risk operations? If using bottles check expiration.      
170 Is there a first aid kit? Has it been signed off by someone trained in First Aid?      
171 Are main aisles at least 39 inches wide?      
172 Are fire extinguishers easily accessible?      
173 Are fire hoses easily accessible?      
174 Has the fire system been maintained & tested? When? - Sprinklers, alarms, etc.      
175 Are emergency drills conducted on an annual basis at a minimum? What were the results? How long to exit the building?      
176 Are electrical panels unobstructed and easily accessible?      
177 Are combustible hazards stored in the flammable storage cabinet?      
178 General Housekeeping: Are there any slip, trip, fall hazards in evidence on tour?      
179 General Housekeeping: Are boxes, containers labeled properly? Are weight restrictions posted on racking?      
180 Are emergency exit doors provided, well marked?      
181 Are Material Safety Data Sheets (MSDS) sheets available?      
182 Is there an emergency notification procedure for all employees?      
183 Are there any confined spaces? If so, is there evidence of a process?      
 
STANDARD OPERATING - FACILITY MANAGEMENT
184 Can supplier mechanically shred (to less than 5 cm x 5 cm pieces) and separate Materiel, after hazard removal, into like commodity streams available for reintroduction into commodity or manufacturing production as feedstock.      
185 Do documented procedures (and training records) exist for the following:      
186
Incident reporting for loss and theft?
     
187
Notification to GC within 24 hours after incident?
     
188
Procedures to assess the risk of theft and loss?
     
189
Access Control to site and building?
     
190
Alarm system?
     
191
CCTV system?
     
192
Fencing, Gates and Lighting?
     
193
Badging and ID photos?
     
194
Criminal background checks?
     
195
Progressive discipline program?
     
196
Shipping and Receiving Controls/Segregation of duty?
     
197
Concealed theft management?
     
198
Visitor control?
     
199
Contracts with all external suppliers?
     
200 Are all exits locked and alarmed at all times?      
201 Is access to the operation restricted?      
AUDIT CRITERIA APPLICABILITY MATRIX - SUBCONTRACTORS
Processor Type: Applicable Audit Criteria Sections: Exemptions:
Primary Processor All None
Downstream Processor All International Environmental Certifications
Transporter
  • Facility General
  • Management Systems
  • Collection & Transportation
  • Environment General
  • Environment Training
  • Environment Records
  • Emergency Response
  • Health & Safety
  • Health & Safety
  • Training & Equipment
  • Standard Operating - Facility Management
International Environmental Certifications
Storage Facility All International Environmental Certifications

Furniture - Desking

E60PQ-020001
Page 38
RFSO

Product Information - Environmental Attributes

As part of the federal governments commitment to environmentally responsible purchasing, PWGSC encourages the private sector to take an active role in implementing environmentally sound business practices and producing goods and services that lessen the burden on the environment in their production, use and final disposition.

This completed form will be posted on the PWGSC Intranet site and is intended to be used an assessment tool by our client departments to evaluate the environmental attributes of your product.

Company Name:

Product Name / Series:

Manufacturer's Commitment Yes No
1. Does the manufacturer have an environmental policy statement?    
2. Does the manufacturer have a history on environmental issues/initiatives etc.?    
3. Has the manufacturer conducted a comprehensive waste audit?    
4. Does the manufacturer have further plans for environmental improvements?    
Resource Input
1. Are non-organic solvent based adhesives used in manufacturing?    
2. Are metal components finished using low VOC emitting technology, such as powder coating?    
3. Do metal parts contain recycled content?    
4. Do plastic parts contain recycled content?    
5. Are major rigid plastic parts stamped with a composition code for future recycling?    
6. Does the product contain any banned or restricted substances e.g. HCFC's?    
7. Does the product emit VOC's which will result in an indoor air concentration of less than 0.5 mg/m3?*    
8. Does the product emit formaldehyde which will result in an indoor air concentration of less than 0.5 mg/m3?*    
Product Design
1. Are all major components designed to be disassembled?    
2. Are wear susceptible parts designed to be replaceable by the user?    
3. Are metal components attached in such a manner to permit easy disassembly?    
Manufacturing
1. Is waste material from the manufacturing process minimized?    
2. Is waste material from the manufacturing process recycled?    
3. Is the use of equipment requiring maintenance that involves hazardous products minimized?    
4. Is the facility accredited to ISO 14000 - Environmental Management System?    
5. Is the facility working towards the implementation of ISO 14000 - Environmental Management System?    
Packaging and Distribution
1. Is the packaging designed to minimize waste (e.g. bulk, reusable such as blanket wrap)?    
2. Are recycled materials used to produce the packaging?    
3. Do you accept the packaging for reuse, recycling or recovery?    
4. Is the furniture exposed for at least 24 hours prior to packaging/distribution to allow off-gassing?    
Use and Maintenance
1. Is the furniture accompanied by clear maintenance and repair instructions?    
2. Are there inventory numbers for replacement parts and are they readily available?    
Disposal
1. Is there a product buy or take back program?    
2. Is there a system in place to recycle the materials recovered?    
3. Can the desking system be reconditioned and reused or recycled?    

*This must be supported with test reports when tested in accordance with the State of Washington Environmental Chamber Protocol for the Measurements of Pollutant Outgassing from Office Furniture based on ASTM D5116-90 Standard Guide for Small-Scale Environmental Chamber Determinations of Organic Emissions from Indoor Material/Products, or thorough extrapolation from the above test results for components or similar products using computer modelling.

Furniture - Free Standing

E60PQ-080001/B
2008-10-15
Page 46
RFSO

Furniture - Panels

E60PQ-080005-A
2008-12-08
Page 39
RFSO

Annex D: Value-Added Environmental Attributes for e-Purchasing (Non Mandatory)

It was decided at GOFAC (Government Office Furniture Advisory Committee) meetings that PWGSC require all offerors to meet the minimum performance criteria, including environmental criteria stated in the purchase description; but that those offerors with additional value-added environmental criteria are recognized in the procurement process. PWGSC will utilize their current tool - e-Purchasing – as the means for companies to offer additional environmental criteria to the federal government.

In addition to completing the form below, offerors must submit information and /or substantiating documentation regarding their stated environmental value-added criteria, for example: a copy of your ISO 14001 certification, a copy of test reports to applicable emission standards etc.

The following attributes comprise the non-mandatory "value-added" environmental criteria to be incorporated into e-purchasing:

Item
No.
Criteria Meets
Yes
Meets
No
1 Manufacturer is certified to ISO 14001 at the manufacturing site of the product proposed All products must be permanently and legibly marked with the expiry date of the warranty    
2 The product offered does not emit VOC's which will result in an indoor air concentration of more than 0.5 mg/m3 (see below)    
3 The product offered does not emit formaldehyde which will result in an indoor air concentration of more than 0.5 mg/m3 (see below)    
4 The product offered is listed on the Environmental Choice Program to CCD-033 Criteria Certification Document for Office Furniture and Panel Systems OR Greenguard Indoor Air Quality Program to Greenguard Certification Standards for Low emitting Products for the Indoor Environmental    
5 The manufacturer has established a program for solid waste auditing; prepared a waste reduction plan; instituted a means to track progress towards waste reduction and diversion of materials from disposal.    
6 All products must be permanently and legibly marked with the expiry date of the warranty    

Furniture - Mobile Shelving

E60PQ-050001
Page 46
RFSA

Annex E - Environmental Attributes

  1. As part of the federal governments commitment to environmentally responsible procurement, PWGSC encourages the private sector to develop and implement environmentally responsible initiatives in manufacturing processes, products, business management systems and packaging.
  2. As part of PWGSC's commitment to keep clients informed, specifically in the area of environmental attributes of products available on National Master Standing Offers, a completed Annex B - "Environmental Attributes" will be posted on the PWGSC Government Electronic Network (GENet).
  3. In addition to completing Annex B, Bidders must submit information and/or substantiating documentation regarding their stated environmental initiatives, and the details of the environmental impact of the goods proposed in terms of overall environmental management, for example:
    1. Provide details of your policies and practices in relation to environmentally responsible manufacturing processes.
    2. Provide details of your policies and practices in relation to environmentally responsible waste disposal initiatives
    3. Provide details of your policies and practices in relation to waste reduction initiatives
    4. Provide details of your policies and practices in relation to re-use strategies.
    5. Provide details of your policies and practices in relation to recycling
  4. Your firm must complete Table 1 - Recycled Content of Source Materials, identifying all major materials applicable to the products offered by your firm against this standing offer and their respective recycled content.
  5. If your firm has a corporate environmental policy, you must submit a copy of this policy either on corporate letterhead, as corporate documentation or provide your firms Web site address where this information resides. In support of your firm's environmental policy you must provide documentation regarding the environmental principles referenced in your policy and details of the environmental policy and its impact in terms of overall environmental management.
  6. If your facility has established a program for solid waste auditing, has prepared a waste reduction plan and has instituted a means to track progress towards waste reduction and diversion from disposal of materials such as metals, plastics, fabrics, wood, fiberglass, glass etc., a description of this program and/or a copy of the most recent waste audit shall be submitted.

Table 1 - Recycled Content of Source Materials

Source Material Component Recycled content of Source Material by Weight*
     
     
     

* Based on averaging method for previous 12 months.

Definitions

Recyclable product: a product, which after its intended use can demonstrably be diverted from the solid waste stream for use as a raw material in the manufacture of another product

Recycled material: material and byproducts that have been recovered or diverted from solid waste and that can be utilized in place of raw or virgin material in manufacturing a product. It is derived from post consumer recycled material, manufacturing waste, industrial scrap, agricultural waste and other waste material, but does not include material or byproducts generated from and commonly reused within an original manufacturing process.

Recycled product: a product containing recycled material.

Post consumer recycled material: only those products generated by a business or consumer which have served their intended end uses, and which have been separated or diverted from the solid waste stream.

Manufacturer:

Series/Type:

Manufacturer's Commitment Yes No
1. The manufacturer has an environmental policy statement.    
2. The manufacturer has a history on environmental initiatives.    
3. The manufacturer has conducted a comprehensive waste audit.    
4. The manufacturer has further plans for environmental improvements.    
Resource Input
1. Metal components are finished using low VOC emitting technology.    
2. Metal parts contain recycled content.    
Manufacturing
1. Waste material from the manufacturing process is minimized.    
2. Waste material from the manufacturing process is recycled.    
3. The facility is accredited to ISO 14000 - Environmental Management System.    
Packaging and Distribution
1. The packaging is designed to minimize waste (e.g. bulk, reusable such as blanket wrap).    

Furniture - Office Seating

E60PQ-030004
2005-12-12
Web site: NMSO for Office Seating (PDF version, 472 KB) (Help on File Formats)
Annex B: Environmental Attributes - provided in diskette format under separate cover (see following) NMSO

Environmental Attributes: Annex B

  1. As part of the federal governments commitment to environmentally responsible procurement, PWGSC encourages the private sector to develop and implement environmentally responsible initiatives in manufacturing processes, products, business management systems and packaging.
  2. As part of PWGSC's commitment to keep clients informed, specifically in the area of environmental attributes of products available on National Master Standing Offers, a completed Annex B - "Environmental Attributes," will be posted on the PWGSC Government Electronic Network (GENet).
  3. In addition to completing Annex B, Bidders must submit information and/or substantiating documentation regarding their stated environmental initiatives, and the details of the environmental impact of the goods proposed in terms of overall environmental management, for example:
    1. Provide details of your policies and practices in relation to environmentally responsible manufacturing processes.
    2. Provide details of your policies and practices in relation to environmentally responsible waste disposal initiatives
    3. Provide details of your policies and practices in relation to waste reduction initiatives
    4. Provide details of your policies and practices in relation to packaging initiatives
    5. Provide details of your policies and practices in relation to re-use strategies.
    6. Provide details of your policies and practices in relation to recycling
  4. Your firm must complete Table 1 - Recycled Content of Source Materials, identifying all major materials applicable to the products offered by your firm against this standing offer and their respective recycled content. The materials listed in the table are a representative sampling only.
  5. Your firm must complete Table 2 - Recycled Content of Packaging Components, identifying all components applicable to the packaging required for the products offered by your firm against this standing offer and their respective recycled content. An example of a completed table is provided for your information.
  6. If your firm has a corporate environmental policy, you must submit a copy of this policy either on corporate letterhead, as corporate documentation or provide your firms Web site address where this information resides. In support of your firm's environmental policy you must provide documentation regarding the environmental principles referenced in your policy and details of the environmental policy and its impact in terms of overall environmental management.
  7. If your facility has established a program for solid waste auditing, has prepared a waste reduction plan and has instituted a means to track progress towards waste reduction and diversion from disposal of materials such as metals, plastics, fabrics, wood, fiberglass, glass etc., a description of this program and/or a copy of the most recent waste audit shall be submitted.

Table 1 - Recycled Content of Source Materials

Source Material Component Recycled content of Source Material by Weight*
     
     

* Based on averaging method for previous 12 months.

Table 2 - Recycled Content of Packaging Materials

Component Name Material Name Is it recycled material?
If yes %
Is it recyclable after use? Is it currently recycled in Canada?
         
         

Sample of completed Table 1

Source Material Component Recycled content of Source Material by Weight*
Steel
Structural, non -structural and all other components 25%
Plastic (polyethylene)
Seat, Back, Arms 10%

Sample of completed Table 2

Component Name Material Name Is it recycled material?

If yes %

Is it recyclable after use? Is it currently recycled in Canada?
box
cardboard Yes 35% Yes Yes
label
Plastic/metal/glue Yes 20% 80% as fuel only No
staple
Galvanized steel Yes 95% Yes Yes 95%
packer
polystyrene No No No

Definitions

Recyclable product: a product, which after its intended use can demonstrably be diverted from the solid waste stream for use as a raw material in the manufacture of another product

Recycled material: material and byproducts that have been recovered or diverted from solid waste and that can be utilized in place of raw or virgin material in manufacturing a product. It is derived from post consumer recycled material, manufacturing waste, industrial scrap, agricultural waste and other waste material, but does not include material or byproducts generated from and commonly reused within an original manufacturing process.

Recycled product: a product containing recycled material.

Post consumer recycled material: only those products generated by a business or consumer which have served their intended end uses, and which have been separated or diverted from the solid waste stream.

Company Name:

Product Name / Series:

Instruction:

  1. Fill in the appropriate cells in the Yes and No columns.
Manufacturer's Commitment Yes No
1. The manufacturer has an environmental  policy statement.    
2. The manufacturer has a history on environmental initiatives.    
3. The manufacturer has conducted a comprehensive waste audit.    
4. The manufacturer has further plans for environmental improvements.    
Resource Input
1. Non-organic solvent based adhesives used in manufacturing.    
2. Metal components are finished using low VOC emitting technology.    
3. Metal parts contain recycled content.    
4. Plastic parts contain recycled content.    
5. Major rigid plastic parts are stamped with a composition code for future recycling.    
6. Are VOC's emitting or other hazardous chemicals applied to the upholstery  fabric.    
Product Design
1. All major components are designed to be disassembled.    
2. Wear susceptible parts are designed to be replaceable by the user.    
Manufacturing
1. Waste material from the manufacturing process is minimized.    
2. Waste material from the manufacturing process is recycled.    
3. The facility is accredited to ISO 14000 - Environmental Management System.    
Packaging and Distribution
1. The packaging designed to minimize waste (e.g. bulk, reusable such as blanket wrap).    
2. Recycled materials are used to produce the packaging.    
3. Your firm accepts the packaging for reuse, recycling or recovery.    
Use and Maintenance
1. The furniture is accompanied by clear maintenance and repair instructions.    
2. There are inventory numbers for replacement parts which are available?    
Other Certification Programs
1. Your seating product is certified through a third-party organization such as Greenguard.    

*This must be supported with test reports when tested in accordance with the State of Washington Environmental Chamber Protocol for the Measurements of Pollutant Outgassing from Office Furniture based on ASTM D5116-90 Standard Guide for Small-Scale Environmental Chamber Determinations of Organic Emissions from Indoor Material/Products, or thorough extrapolation from the above test results for components or similar products using computer modeling.

Government Managed Cabling Services

Awaiting relevant information from commodity team

Annex D - Green Procurement Questionnaire
(Rev: 22 September 2008)

Purpose

The purpose of this questionnaire is to assist Canada in understanding the industry's progress in greening its supply chain and operations.

Context

Canada is committed to greening its supply chain. In April 2006, Canada issued a policy directing federal departments and agencies to take the necessary steps to acquire products and services that have a lower impact on the environment than those traditionally acquired. Assessing the environmental impact of a product or service involves considering the whole life cycle of the product or service, from the extraction of the raw material to its disposition at the end of its useful life.

PWGSC wants to understand how the industry has progressed in greening its own supply chain and operations and the goods and services it provides. Upcoming bid solicitations may include evaluation criteria (either mandatory or rated) or contractual requirements related to the environment and PWGSC is currently gathering information so that it can consider appropriate environmental evaluation criteria and/or contractual requirements for future procurements.

Questionnaire

Please fill out the questionnaire on the following pages and return it with your bid.

Note: It is recognized that this procurement is mostly for a service but there will also be products used in the delivery of this service. The questions relating to material or products target the cabling products and associated hardware required by the Bidder to deliver the service. The Bidder should respond with corporate policy and practices or from knowledge of industry's and manufacturers' policies and practices.

Bidder's Policies and Practices Yes No Are your organization's policy statements being submitted as part of your bid?
Bidder has in place an environmental policy consistent with ISO 14001      
Bidder participates in industry initiatives to reduce environmental impact      
Bidder has a carbon-neutral travel policy that includes environmental considerations (examples would be minimization of travel to work sites; ensuring environmentally preferable methods are used for transportation; use of green hotels for accommodation, etc.)      
Bidder has a policy to ensure removal and appropriate waste handling/recycling of all packaging and waste materials      
Bidder has a policy on greening office products      
Bidder has a self-certified environmental management system      
Bidder subscribes to a 3rd party certified environmental management system      
Bidder undertakes corporate social responsibility reporting (Corporate social responsibility refers to organizations taking responsibility for the impact of their activities on customers, suppliers, employees, shareholders, communities/stakeholders and the environment. The Bidder may voluntarily have sustainability/performance targets (e.g., paper use, waste reduction strategies, carbon footprint) and report on them to the public. The targets and reporting are voluntary, typically to demonstrate the Bidder's commitment to environmental issues)      
Industry's and Manufacturers' Policies and Practices Yes No
Reduction/elimination of environmentally sensitive materials
   
Compliance with provisions of European Return of Hazardous Substances (RoHS) Directive.    
Parts free of flame retardants classified under ECD 67/548/EEC    
Batteries free of lead, cadmium, mercury    
Plastic parts free of PVC    
Materials selection
Declaration of post-consumer recycled plastic content (%)    
Minimum content of post-consumer recycled plastic    
Higher content of post-consumer recycled plastic    
Declaration of renewable/bio-based plastic materials content (%)    
Minimum content of renewable bio-based plastic    
Design for end of life
Identification of materials with special handling needs    
Elimination of paints or coatings that are not compatible with recycling/reuse    
Easy disassembly of external enclosure    
Marking of plastic components    
Identification and removal of components containing hazardous materials    
Reduced number of plastic material types    
Molded/glued in metal eliminated or removable    
Minimum 65% reusable/recyclable    
Minimum 90% reusable/recyclable    
Product longevity/life cycle extension
Upgradeable with common tools    
Modular design    
Availability of replacement parts    
End of life management
Reusing or recycling products after use    
Auditing of recycling vendors    
Provision of rechargeable battery take-back service    
Packaging
Reduction/elimination of intentionally added toxics in packaging    
Separable packing materials    
Packaging 90% recyclable and plastics labeled    
Declaration of recycled content    
Provision of take-back program for packaging    
Documentation of reusable packaging    
Other applicable environmental criteria or initiatives: (for Bidder to fill out)

Promotional Items

EN578-121124/A
2011-09-08
Page 18, 22
RFSA

Annex B - Corporate Profile

ENVIRONMENTALLY FRIENDLY PRACTICES:

Suppliers are requested to describe their activities related to greening their own supply chain and operations.

ENVIRONMENTALLY FRIENDLY PRODUCTS AVAILABLE:

Supply Arrangement holders will be required to notify the Supply Arrangement Authority every six months of new available products.