Key Contract Award Milestones: Build in Canada Innovation Program
Companies must complete the following steps to receive a contract for the testing of their Build in Canada Innovation Program (BCIP) pre-qualified innovation.
Pre-qualified proposals are “approved in principle” and will not constitute a guarantee on the part of Canada that a contract will be awarded. Approved in principle for contract consideration is defined as conditional acceptance of the proposal subject to meeting the requirements outlined below.
Step 1 A: Retain signature from your testing department on the Innovation Transfer and Evaluation Agreement
- The Innovation Transfer and Evaluation Agreement (ITEA) is a signed agreement between your testing department and Public Services and Procurement Canada (PSPC). Some departments refer to the ITEA as a memorandum of understanding
- The ITEA is not a contract, it is an administrative document that formally designates your testing department's commitment to test the innovation. It outlines the roles and responsibilities of your testing department and PSPC
- The ITEA also transfers the ownership, management and control of the innovation from PSPC to your testing department
Step 1 B: Develop a Statement of Work and test plan with your testing department
- The Statement of Work (SOW) is a formal document that will form part of your BCIP contract. It outlines the phases of testing, the testing environment and the finalized testing plan. You will be required to work with your testing department to finalize the SOW
- Once both you and your testing department have agreed upon a draft SOW, BCIP will review it to make sure that it contains all the required information
- Learn what you will find in a statement of work. Please note that the type, scale and complexity of the work determine the level of detail in the SOW
A BCIP representative will work with you and your testing department to help finalize the above-noted documents.
Step 2: Contract negotiations
- Once your SOW has been reviewed and approved by BCIP, and BCIP has received a signed ITEA from your testing department, you will be ready to enter the contract negotiation phase of the Program
- Contract negotiations will occur primarily between your company and a PSPC Contracting Officer. Your testing department may be required to confirm or validate items in the test plan
- You may be required to provide the following to a PSPC Contracting Officer:
- financial information, such as balance sheets
- signed certifications
- a price breakdown which will include items such as labour rates, materials, supply and equipment costs
- price support, such as invoices and sales quotes
- basis and method of payment
Step 3: Contract award
As soon as your contract has been awarded, you are able to begin work
Please note: Delivery of the contract is based on the SOW and contract delivery schedule. Any work done prior to the schedule outlined in the SOW will not be reimbursed by Canada.
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