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February 27, 2007

Record of Decisions

Government Office Furniture Advisory Committee Meeting (GOFAC)
Record of Decisions
February 27, 2007
11A1, Room 101
Gatineau, Québec

In Attendance

  • Bruce Maynard, Consultant (Chair)
  • Greg Rapier, Knoll Inc.
  • David Swire, Teknion Furniture Systems
  • Bruce Parratt, The Global Group
  • Jean Barbeau, Artopex
  • Eli Gilbert, Canadian Atlas Furniture Corp.
  • Gary Fawcett, Fawcett File & Storage Systems
  • Sean Macey, Basic Office Products Ltd.
  • André Clément, Asokan Business Interiors
  • Rachelle Ayotte, Canadian Heritage & Parks Canada
  • Howard Dudley, Industry Canada
  • Céline Bédard, PWGSC
  • Fady Abdul-Nour, PWGSC
  • Marshall Moffatt, PWGSC
  • Helen Braiter, PWGSC
  • Richard Marleau, PWGSC
  • Pierre Paquette, PWGSC
  • Denise Le Blanc, PWGSC (Secretary)


Item 1 Opening Remarks

  • The A/ADM Acquisitions Branch, Ian Bennett, thanked the industry and client department representatives for their participation on the Committee. He explained to the Committee that PWGSC is committed to the objectives of Procurement Transformation and the work of the Committee. PWGSC welcomes suggestions and ideas from the industry on how to improve the procurement of Office Furniture.
  • Roundtable opening remarks reflected satisfaction with the Department's decision to form this Committee.

Item 2 Terms of Reference

  • The Terms of Reference were discussed at length and adopted with one revision covering the frequency of the Committee meetings: At 5.0 Rules and Procedures, Item 1, "…(initially approximately every two weeks)…". Attached is a copy of the revised Terms of Reference.

Item 3 Confirmation of Membership

  • The membership was adopted. The Committee would like to extend its appreciation to the following associations and government departments which nominated members to serve on the Committee:
    • Association des fabricants de meubles du Québec
    • Business and Institutional Furniture Manufacturers Association (BIFMA) International
    • Canadian Federation of Independent Business
    • Canadian Office Products Association
    • Public Sector Aboriginal Business Association
    • Canadian Heritage and Parks Canada
    • Industry Canada
    • Public Works and Government Services Canada
      Action: Chair
    1. It was agreed that each member of the Committee should identify an alternate. The Chair will follow-up with those members for which an alternate has not been identified.
      Action: ALL
    2. It was agreed that when the issue of "Year-end Buys" is discussed, the Committee will decide at that time the merit of inviting a representative from TBS.

Item 4 Discussion of the Work Plan

  • The elements of the Work Plan were discussed. The members identified a list of important issues to be addressed by the Committee. Attached is a list of issues to be discussed at the next meeting for the purpose of prioritization.
    1. PWGSC will be placing a copy of the Committee's Record of Decisions on its Web Site for the purpose of transparency.
      Action: PWGSC

Item 5 Other Items

  • It was agreed that the Committee will review the draft Request for Standing Offer (RFSO) covering Cabinets at the next meeting.
    1. PWGSC will provide the Committee members with a copy of the draft RFSO for discussion at the next meeting.
      Action: PWGSC

Item 6 Next Meeting

  • The next meeting will be held March 13, 2007 at Place du Portage, 11 Laurier Street, PDP III, Gatineau, Québec, Tower A, 11A1 Room 101 from 10:00 AM to 2:00 PM. The agenda for the next meeting will be sent to the members via e-mail prior to the meeting.

Item 7 Round Table

  • No additional issues were raised during the round table.