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April 10, 2007

Record of Decisions


Government Office Furniture Advisory Committee Meeting (GOFAC)
Record of Decisions
April 10, 2007
11A1, Room 101
Gatineau, Québec

In Attendance

  • Pierre Paquette (A/Chairperson)
  • Robert Axam - Haworth Ltd.
  • David Swire - Teknion Furniture Systems
  • Bruce Parratt - The Global Group
  • Jean Barbeau - Artopex-Plus Inc.
  • Eli Gilbert - Canadian Atlas Furniture Corp
  • Gary Fawcett - Fawcett Files
  • Shawn Masey - Basic Office Supplies
  • Bill Toutant - ABI
  • Howard Dudley - Industry Canada
  • Céline Bédard - PWGSC
  • Rory Ridler - PWGSC
  • Richard Marleau - PWGSC
  • Denise Le Blanc - PWGSC
  • Joy Sellers - PWGSC

Items

Item 1 Approval of Record of Decision

Mr. Maynard, Chair, was absent. Pierre Paquette chaired the meeting.

The Record of Decisions of March 13 were reviewed and accepted.

Item 2 Procurement Strategy for Furniture

Departmental Working Group on Office Furnishings:
Action: PWGSC

  • Members were advised that the Departmental Working Group on Office Furnishings (DWGOF) meets following the GOFAC meetings.
  • Richard Marleau, Chair of DWGOF, gave an update of the meeting held on March 21.
  • Membership of the DWGOF will be supplemented with client departments, at least one large department and one small agency.
    Action: PWGSC

Review of solicitation documents:

  • Various sections of the Request for standing offers and annexes were reviewed on a projection screen with changes made directly in the documents.
  • The RFSO document was distributed to all members annotated with discussed changes.
  • The Government Purchase Description and Environmental Criteria, were presented and discussed.

Members were asked to provide further information on the following issues:

  • Basket of goods
    Action: Industry members
  • Further changes to GPD-10 - Purchase description for cabinets
    Action: Industry members
  • Acceptable price range, probably expressed as average price + %; PWGSC to map out current pricing range for discussion purposes.
    Action: PWGSC
  • Business volume threshold to maintain standing offer; was proposed at $200,000. PWGSC to provide data about impact on current suppliers for discussion purposes
    Action: PWGSC
  • Environmental criteria - identify acceptable alternative to ISO 14001; members suggested a BIFMA standard
    Action: Industry members
  • Define and evaluate the service aspect as part of the requirement: members to identify the activities/standards/agreements applicable to dealers
    Action: Industry members

Item 3 Next Meeting

The next meeting will be held April 24, 2007 at Place du Portage, 11 Laurier Street, PDP III, Gatineau, Quebec, Tower A, 11A1 Room 101 from 10:00 AM to 2:00 PM. The revised documents will be sent to the members via e-mail prior to the meeting.
Action: Committee

Item 4 Roundtable and Closing Remarks

Members were reminded that documents addressing some of the topics that were discussed could be submitted by email prior to the next meeting either to the Chair, or to Céline Bédard.
Action: Committee