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April 24, 2007

Record of Decisions


Government Office Furniture Advisory Committee Meeting (GOFAC)
Record of Decisions
April 24, 2007
11A1, Room 101
Gatineau, Québec

In Attendance

  • Bruce Maynard, Chairperson
  • Greg Rapier - Knoll Inc.
  • David Swire - Teknion Furniture Systems
  • Bruce Parratt - The Global Group
  • Jean Barbeau - Artopex-Plus Inc.
  • Eli Gilbert - Canadian Atlas Furniture Corp.
  • Gary Fawcett - Fawcett Files
  • Sean Macey - Basic Office Supplies
  • André Clément - Asokan
  • Howard Dudley - Industry Canada
  • Rachelle Ayotte - Canadian Heritage
  • Céline Bédard - PWGSC
  • Rory Ridler - PWGSC
  • Denis Cuillerier - PWGSC
  • Denise Le Blanc - PWGSC
  • Claude Ménard - PWGSC
  • Pierre Paquette - PWGSC

Items

Item 1 Approval of Record of Decision

Recap of previous meeting and the Record of Decision of April 10 meeting was reviewed and adopted.

Item 2

The Chair reviewed the work done on the RFSO for Cabinets and outlined work remaining to finalize this document. The following items were discussed:

  • GPD-10 was reviewed and accepted with a minor change.
  • Proposed "Basket of Goods" was accepted as revised.
  • Minimum thresholds to maintain a standing offer were proposed at $50,000 for SMEs and $100,000 for larger companies. The business transactions will be calculated on prorated basis, by product category, at the end of the fourth quarter of the fiscal year.
  • Two separate RFSO programs will be introduced; one for the Manufacturers (A) and the second for Aboriginal firms (B).
  • Call-up limitation of $25,000: industry considers this amount sufficient for cabinets, but advised that it would have to review commodity by commodity.
  • The time lines foresting have been revised from three to five years in keeping with CGSB.
  • Evaluation will be completed for each product as identified in the "Basket of Goods". In addition to mandatory technical compliance, prices will have to be no higher than median price +10%.
  • A suggestion was made that there should be an incentive for environment friendly Manufacturers that surpass the minimums requirements for Green.
  • Firm prices will include the product cost and installation during normal hours, transportation extra.
  • Prices to remain firm for a two-year period. Should PWGSC decide to exercise the option year, manufacturers will be allowed price revisions within certain parameters.
  • No new products may be introduced during the period of the Standing Offer.
  • All "Basket of Goods" items requirements below $25,000 will be issued call-ups. Request for Volume Discounts will be issued for "Basket of Goods" items above $25,000.
  • Examine the possibility of issuing Supply Arrangements for items that are not in the "Basket of Goods". Small orders for items not in "Basket of Goods", and below $25,000 would be processed by the Fast-Track Procurement Division.
  • Following a discussion on how to embed innovative products within the proposed mechanisms, it was proposed to establish a Specialty Item Listing. Some concern still remains as to how to manage one-off requirements or innovative products.
  • The scheduled time targeted for posting, to MERX of the RFSO for Metal, Filing and Storage Cabinets is July 2007. Prior to posting PWGSC, will take into consideration plant shutdowns and summer holidays.
  • Industry suggested that PWGSC introduce a process for recognizing environmental initiatives as a value and allow those manufacturers an additional % benefit from the established median + 10%. This would mean that manufacturers that meet environmental programs such as Greenguard and ISO 14002 would be given an addition % allowance from the median to qualify their products. Another suggestion is to have two listings of products, one "greener" than the mandatory requirement.

Item 3 Freestanding Furniture

PWGSC presented the three proposed "Basket of Goods" for Freestanding Furniture for discussion by the Committee:

  • Industry recommended that Freestanding Furniture be evaluated as a series rather than on a product-by-product basis.
  • Manufacturers would have to provide all products in the "Basket of Goods" to qualify as a series. No Standing Offer would be established for Manufacturers who only make single items such as keyboard trays or tables.
  • Industry members will make recommendations as to the range of items that should be available in order to qualify as a "series". The Committee will make recommendations to categorize, define and validate the "Basket of goods"
    Action: Industry
  • Industry recommends separate "Basket of Goods" due to price fluctuations.
  • PWGSC will forward the purchase descriptions to the Industry for their comments.
    Action: PWGSC

Item 4 Next Meeting

The next meeting will be held May 8, 2007 at Place du Portage, 11 Laurier Street, PDP III, Gatineau, Québec, Tower A, 11A1 Room 101 from 10:00 AM to 2:00 PM. The revised documents will be sent to the Members via e-mail prior to the meeting.

Item 5 Roundtable and Closing Remarks

The Committee Members were asked to provide feedback on the consultation process used by the Committee. Comments received from the Industry included: "Process long overdue but pleased with progress. Excellent process. Made meaningful progress in very little time. Most significant changes made to this commodity since the Government got rid of its warehouses. Concerned initially but realized that Government was serious."