It is the bidder's responsibility to ensure that it provides all of the information required to demonstrate compliance to all requirements of the RFP. In addition to the pricing and certification information requested below, bidders must reply to all of the minimum mandatory criteria required for each resource and category.
Certifications precedent to contract award
The certifications set out below are to be completed and submitted with the bid but may be submitted afterwards. If any of these required certifications is not completed and submitted as requested, the contracting authority will so inform the bidder and provide the bidder with a time frame within which to meet the requirement.
Compliance with the certifications bidders provide to Canada is subject to verification by Canada during the bid evaluation period (before award of a contract) and after contract award. The contracting authority will have the right to ask for additional information to verify bidders' compliance with the certifications before award of a contract. The bid will be declared non-responsive if any certification made by the bidder is untrue, whether made knowingly or unknowingly. Failure to comply with the certifications or to comply with the request of the contracting authority for additional information will also render the bid non-responsive.
a) Integrity provisions: Required documentation
By submitting a bid, the bidder certifies that the bidder and its affiliates are in compliance with the provisions as stated in Section 01: Integrity provisions—Bid of standard instructions Subsection 1—Standard Instructions. The associated information required within the integrity provisions will assist Canada in confirming that the certifications are true.
Pursuant to section 01 of Standard instructions 2004, bidders who are incorporated or a sole proprietorship, including those bidding as a joint venture, must submit a complete list of names of all individuals who are currently directors of the bidder, or the name of the owner, as applicable. Bidders bidding as societies, firms or partnerships do not need to provide a list of names. Furthermore, as determined by the Special Investigations Directorate, Departmental Oversight Branch, each individual named on the list may be requested to complete Consent to a Criminal record verification form and provide associated information. Consult sections 4.21, 5.16 and 8.70.2 of the Supply Manual.
b) Federal contractors program for employment equity: Bid certification
By submitting a bid, the bidder certifies that the bidder, and any of the bidder's members if the bidder is a joint venture, is not named on the Federal Contractors Program (FCP) for employment equity "FCP limited eligibility to bid" list available at the bottom of the page of the Employment and Social Development Canada—Labour's website.
Canada will have the right to declare a bid non-responsive if the bidder, or any member of the bidder if the bidder is a joint venture, appears on the "FCP limited eligibility to bid list" at the time of contract award.
c) Price certification
The bidder must provide, on Canada's request, 1 or more of the following price support, if applicable:
- a current published price list indicating the percentage discount available to Canada; or
- copies of paid invoices for the like quality and quantity of the goods, services or both sold to other customers; or
- a price breakdown showing the cost of direct labour, direct materials, purchased items, engineering and plant overheads, general and administrative overhead, transportation, etc., and profit; or
- price or rate certifications; or
- any other supporting documentation as requested by Canada
f) COVID-19 vaccination requirement certification
Remarks to client: include certification below for any solicitation occurring while the COVID-19 Vaccination Policy for Supplier Personnel remains in effect.
In accordance with the COVID-19 Vaccination Policy for Supplier Personnel, all bidders must provide with their bid a completed copy of the Archived—A3081T COVID-19 vaccination requirement certification to be given further consideration in this procurement process. This certification incorporated into the bid solicitation on its closing date is incorporated into, and forms a binding part of any resulting contract.
By submitting a bid, the bidder understands and acknowledges the above conditions.