Part-time group training, in English or French, at a Federal Institution
Work Stream 3
Number of learners:
Training in English or French second language: 4 to 6
Training schedule:
Between 7 a.m. to 6 p.m. Monday to Friday
Number of hours of training per week:
For groups formed by the Identified User (IU), the number of hours and sessions per week will be defined in the call-up and will not exceed 22.5 hours per week.
Groups can start at any time, on the date chosen by the federal institution. The IU will schedule courses for a minimum of 3 consecutive hours.
Training sessions must be held between 7:00 a.m. and 6:00 p.m., Monday to Friday, except on federal government statutory holidays. The Offeror must allocate one 15-minute break (billable) per 3 hours of training and a 30 minutes lunch period (non-billable) per 5 hours of training.
Group Training Block Time
For part-time group training offered at a federal institution (Stream 3), consecutive shared block time will be permitted, that is, a teaching resource will be assigned to a number of groups of part-time learners for a specific period of time and with a specific schedule. The total number of training hours must not exceed 7.5 hours per day. The IU must schedule the teaching resource so that they have a minimum of 3 consecutive hours of teaching per day they travel to the federal institution.
For example, a teaching resource is assigned to 6 groups of learners in training who need 2 hours of training per group, per week, for a total of 12 hours of training. The schedule could be divided in 2 or 3 days of training with a minimum of 3 hours per day. Learners will not be able to change groups according to their availability, they will have to adhere to the schedule assigned to them.
The federal institution will plan for a transition period of at least 5 minutes when there is a change of group. This transition period must be included in the number of hours billed. The Offeror must provide a minimum lunch period of 30 minutes (non-billable) for each 5 hours of training. In the event that the IU allows for a 15‑minute break during a group training, it will be billable by the Offeror.
Facilities in a Federal Institution
Federal institutions are responsible for providing appropriate training accommodations.
Classrooms will be equipped with at least one white board with markers or a flip chart, as well as work tables and chairs. Each class should have the operational computer equipment as follows:
- Desktop or laptop computer (must be able to support training-related tasks). Computer equipment could be an electronic notebook or a laptop provided by the learner
- High-speed Internet with unlimited transfer capacity and a minimum connection speed of 12Mbit/s
- Protected wireless Internet access (WiFi) to enable learners to use training materials on their portable or mobile devices.
- Multimedia projector or other large-screen presentation method with a minimum size of 40 inches (for group training only)
- Access to a photocopier
Step 1: Evaluation for part-time training
The self-assessment form completed by each learner will allow the IU to create group(s) with learners at the same level.
Step 2: Selection of Offeror
Consult the list of Offerors and hourly rates (accessible only on the Government of Canada network)
Allocation of work to Offerors:
Tier 1
Identified Users can issue orders in accordance with the Government Contract Regulations, section 6 b) (i) (current estimated value of $40,000).
This method will be used when the value of the total need is estimated at less than the limit mentioned in the Government Contracts Regulations. If an order issued under this threshold must be amended to an amount above this threshold, the Identified User must document his file accordingly.
Tier 2 (on a rotational basis) – (call-ups up to a value of $400,000)
Public Services and Procurement Canada (PSPC) is the only one authorized to designate the Offeror who will provide the services. Call-ups will be awarded on a rotation basis among the Standing Offer holders for this work stream.
For requirements valued at more than $40,000, please contact PSPC at: tpsgc.paformationlinguistique-aplanguagetraining.pwgsc@tpsgc-pwgsc.gc.ca
The email to PSPC must include the following:
- the applicable work stream;
- the federal institution's name;
- the name of the training coordinator of the employee or employees;
- the telephone number of the Coordinator of the employee or employees;
- the email address of the Coordinator of the employee or employees.
It should be noted that if an Identified User has a requirements above the threshold value of Government Contracts Regulations, but for administrative reasons (e.g., budget for a financial year) the order will first be of a lesser value, the basis of selection for requirements of up to $400,000 must be used.
Step 3: Creation and issuance of call-up
The Identified User will register his or her learner(s) by issuing a call-up. The Offeror must receive the call-up no later than 10 business days before the session start date.
Minimum information provided in each Call-up
- requested work stream;
- name of the learner(s);
- target level of the group(s): A, B or C;
- target language;
- training session start and end dates;
- address of the training;
- day(s) of the week and number of hours for training delivery;
- self-assessment forms completed for every learner
- total billable amount in compliance with the Basis of Payment
- Standing Offer number;
- the contact information (name, email address and mailing address, telephone number and name of the Federal Institution) of the training coordinator responsible for receiving all deliverables and answering questions related to the training of employee or employees;
- the contact information (name, email address and mailing address, telephone number and name of the Federal Institution) of the person responsible for receiving and paying invoices; and
- confirmation that funds are available under section 32 of the Financial Administration Act.
The Offeror may refuse the call-up if it is non-compliant or incomplete and thus result in the loss of processing priority of the call-up.
Step 4: Confirmation of group creation
The Offeror must submit written confirmation to the Identified User(s) no later than 5 business days before the training start date, including confirmation of the start date.
Cancellation fees and report
In accordance with Part 7, Section A, paragraph 7.14, “Cancellation and Rescheduling of Training”
, the following cancellation fees will be applied for each learner for whom a cancellation or rescheduling of training is requested. No other fees or compensation of any kind shall be payable by Canada.
- Prior to commencement of training:
- For a group in its entirety:
- Written notice of 10 business days or more: $0
- Written notice of less than 10 business days: The equivalent of the training hours provided for in the call-up for all learners in the group within the next 10 business days indicated in the call-up. At the request of the Identified User, these training hours must be provided by the Offeror.
- For a learner (group continuous, but the learner leaves and is not replaced):
- Written notice of 10 business days or more: $0
- Written notice of less than 10 business days: 100% of the initial value of the next session indicated in the call-up for that learner.
- For a group in its entirety:
- Cancellation after the start of the training:
- For a group in its entirety:
- Written notice of 10 business days or more: $0
- Written notice of less than 10 business days: The equivalent of the training hours provided for in the call-up for all learners in the group within the next 10 business days indicated in the call-up. At the request of the Identified User, these training hours must be provided by the Offeror.
- For a learner (group continuous, but the learner leaves and is not replaced):
- Written notice of 10 business days or more: $0
- Written notice of less than 10 business days: 100% of the initial value of the next session indicated in the call-up for that learner.
- For a group in its entirety:
Unforeseen Absences—Group Training at a Federal Institution
The IU shall pay the Offeror for any unforeseen absence of an entire group if written notice was not given at least 2 business days in advance, and such absences cannot be made up at the end of the training unless such an arrangement is approved by the IU by way of a call-up amendment. A maximum of one unforeseen absence per month with advanced notification is permissible. An unforeseen absence is an absence of a maximum of 3 consecutive working days that are not identified in the call-up.
If a learner is absent, the Identified User shall pay the Offeror for any absence and such absences cannot be made up at the end of the training.
- Date modified:
- 2020-02-05